[Eg-oversight-board] Proposed amendment to EOB meeting minutes

[Amy Terlaga]

I agree with Terran.  The original wording matches up with my memory of the meeting.  I'm sympathetic to Tanya's situation - she meant to put it better than she did.  So a clarification to what was said would make sense to me. 

Thanks, Ruth, for bringing this to the Board's attention.  

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Amy Terlaga
Director of Member Services
Bibliomation 
24 Wooster Avenue
Waterbury, CT 06708
terlaga at biblio.org
203-577-4070 x101

> On Apr 29, 2016, at 5:43 PM, Terran McCanna <tmccanna at georgialibraries.org> wrote:
> 
> Since these conversations took place outside of the meeting, they should not alter the official meeting record. I am particularly concerned by the change in wording regarding the conflict of interest issue, since the new wording puts a very different slant on the problem than the original did, and on what I witnessed Tanya say during that meeting.
> 
> I would be willing to consider an addendum to the record only if it is approved by Tanya, but I am opposed to any change of the original wording.
> 
> Terran McCanna
> PINES Program Manager
> Georgia Public Library Service
> 1800 Century Place, Suite 150
> Atlanta, GA 30345
> 404-235-7138
> tmccanna at georgialibraries.org
> 
>> On Apr 29, 2016 1:27 PM, "Ruth Frasur" <director at hagerstownlibrary.org> wrote:
>> Dear EOB members, 
>> 
>> During the EOB meeting at the 2016 Evergreen International Conference, Tanya Prokrym expressed concerns related to the conference planning experience.  Following that meeting, Tanya clarified her comments in conversations (via face to face interactions and/or email) with Grace Dunbar, Yamil Suarez, Amy Terlaga, and myself.
>> 
>> Based on her clarification and with her input, I proposed that the minutes from the EOB meeting be amended as follows.
>> 
>> Current language
>> Issues for 2016's conference / Tanya
>> 
>> Emails that created extra stress
>> Need to look at relationship between EOB, SFC, and Conference committee
>> Not provided with a clear set of expectations about who had authority to do what
>> Didn’t know the right questions to ask
>> Sponsorships
>> Conflict of interest to have a point of contact be a vendor
>> Proposed Amended Language
>> Issues for 2016's conference/Tanya
>> 
>> Email threads that were contradictory or confusing which created stress
>> Should examine the conference structure and clarify the roles/authority of the EOB, SFC, Conference Committee, and Host Committee to manage expectations and clarify procedures
>> External pressure from some vendors and other organizations was levied against the local  conference committee claiming conflict of interest due to the host committee's vendor relationship
>> 
>> -- 
>> Ruth Frasur
>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library
>> 10 W. College Street in Hagerstown, Indiana (47346)
>> p (765) 489-5632; f (765) 489-5808
>> 
>> Our Kickin' Website,  Our Rockin' Facebook Page,  and The Nettle Creek Players
>> 
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