[Eg-oversight-board] Draft Executive session wording redux

[Grace Dunbar]

So, hypothetically, let's say that something happens at an Evergreen
conference and the Safety committee wants to report to the EOB in executive
session to protect the person who made the complaint as well as the person
the complaint was alleged against.  During the meeting, evidence is
provided that convinces the EOB that the transgression was severe enough to
warrant censure.  Should that vote for action not take place in executive
session?  Or should the executive session conclude and the EOB then vote on
censure in an open session?   I can see arguments both ways here.

Another hypothetical, let's say that we believed the SFC was stealing money
form the project.  We had an executive session to discuss hiring an outside
accountant/bringing legal action/filing a police report.  Should we vote on
the action we decide is best in executive session or in the open?  I would
say that it would have to be done in executive session because you wouldn't
want to give someone a heads up that you're about to audit their books - it
just gives them the opportunity to have an unfortunate "database accident".

Those are the kind of actions I imagine we would be voting on in an
executive session - ones that have massively important legal/political
ramifications.  Perhaps we can add wording that says "Actions are
permissible in executive session for specific situations that are warranted
due to legal and political ramifications.  Prior to any item being brought
for a vote during executive session, the EOB must first have majority
agreement that the item meets the criteria for action."

Eh?

Grace

On Thu, Jul 21, 2016 at 2:02 PM, Ruth Frasur <director at hagerstownlibrary.org
> wrote:

> I'm down with this language.  As far as action in an executive session,
> I'd prefer that there not be the ability to take action in executive
> session, but am not gonna fight it if others want the ability.
>
> On Thu, Jul 21, 2016 at 12:08 PM, Grace Dunbar <gdunbar at esilibrary.com>
> wrote:
>
>> Hi,
>> Attached, belatedly, but as promised, please find a slightly modified
>> Executive Session document I'm proposing for adoption into the Rules of
>> Governance.  Thanks for the input form everyone who responded on that
>> thread.
>>
>> It was mentioned on the thread that no actions are possible in Executive
>> Sessions and, while that may be true in some organizations, it is not true
>> as a whole.  Robert's Rules allows actions and voting in Executive session
>> - the only difference between executive session and regular session is the
>> fact that executive session is "secret".
>>
>> We can choose to include that if we wish but I don't see any need to at
>> this point as our Board doesn't have the kind of power that would make this
>> necessary - like the power to remove the Head of the School Board or
>> something of that nature.
>>
>> Please remember, the purpose of executive session in governmental bodies
>> is not to hide important information from the members or the public, but to
>> protect the innocent and to allow the Board to speak freely on sensitive
>> matters that should not be discussed openly for legal reasons or out of
>> sensitivity.
>>
>> Thanks!
>> Grace
>>
>>
>> --
>> Grace Dunbar, Vice President
>> Equinox - Open Your Library
>> gdunbar at esilibrary.com
>> 1-877-OPEN-ILS  |  www.esilibrary.com
>>
>>
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>>
>>
>
>
> --
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
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>



-- 
Grace Dunbar, Vice President
Equinox - Open Your Library
gdunbar at esilibrary.com
1-877-OPEN-ILS  |  www.esilibrary.com
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