[Eg-oversight-board] Draft Executive session wording redux

[Tim Spindler]

Personally, I'm fine with holding votes on executive session.   The C/W
MARS board has a mechanism to do this.

I think the reasons Grace provides are valid.

On Fri, Jul 22, 2016 at 2:58 PM, Grace Dunbar <gdunbar at esilibrary.com>
wrote:

> So, hypothetically, let's say that something happens at an Evergreen
> conference and the Safety committee wants to report to the EOB in executive
> session to protect the person who made the complaint as well as the person
> the complaint was alleged against.  During the meeting, evidence is
> provided that convinces the EOB that the transgression was severe enough to
> warrant censure.  Should that vote for action not take place in executive
> session?  Or should the executive session conclude and the EOB then vote on
> censure in an open session?   I can see arguments both ways here.
>
> Another hypothetical, let's say that we believed the SFC was stealing
> money form the project.  We had an executive session to discuss hiring an
> outside accountant/bringing legal action/filing a police report.  Should we
> vote on the action we decide is best in executive session or in the open?
> I would say that it would have to be done in executive session because you
> wouldn't want to give someone a heads up that you're about to audit their
> books - it just gives them the opportunity to have an unfortunate "database
> accident".
>
> Those are the kind of actions I imagine we would be voting on in an
> executive session - ones that have massively important legal/political
> ramifications.  Perhaps we can add wording that says "Actions are
> permissible in executive session for specific situations that are warranted
> due to legal and political ramifications.  Prior to any item being brought
> for a vote during executive session, the EOB must first have majority
> agreement that the item meets the criteria for action."
>
> Eh?
>
> Grace
>
> On Thu, Jul 21, 2016 at 2:02 PM, Ruth Frasur <
> director at hagerstownlibrary.org> wrote:
>
>> I'm down with this language.  As far as action in an executive session,
>> I'd prefer that there not be the ability to take action in executive
>> session, but am not gonna fight it if others want the ability.
>>
>> On Thu, Jul 21, 2016 at 12:08 PM, Grace Dunbar <gdunbar at esilibrary.com>
>> wrote:
>>
>>> Hi,
>>> Attached, belatedly, but as promised, please find a slightly modified
>>> Executive Session document I'm proposing for adoption into the Rules of
>>> Governance.  Thanks for the input form everyone who responded on that
>>> thread.
>>>
>>> It was mentioned on the thread that no actions are possible in Executive
>>> Sessions and, while that may be true in some organizations, it is not true
>>> as a whole.  Robert's Rules allows actions and voting in Executive session
>>> - the only difference between executive session and regular session is the
>>> fact that executive session is "secret".
>>>
>>> We can choose to include that if we wish but I don't see any need to at
>>> this point as our Board doesn't have the kind of power that would make this
>>> necessary - like the power to remove the Head of the School Board or
>>> something of that nature.
>>>
>>> Please remember, the purpose of executive session in governmental bodies
>>> is not to hide important information from the members or the public, but to
>>> protect the innocent and to allow the Board to speak freely on sensitive
>>> matters that should not be discussed openly for legal reasons or out of
>>> sensitivity.
>>>
>>> Thanks!
>>> Grace
>>>
>>>
>>> --
>>> Grace Dunbar, Vice President
>>> Equinox - Open Your Library
>>> gdunbar at esilibrary.com
>>> 1-877-OPEN-ILS  |  www.esilibrary.com
>>>
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>>
>>>
>>
>>
>> --
>> Ruth Frasur
>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>> Library
>> 10 W. College Street in Hagerstown, Indiana (47346)
>> p (765) 489-5632; f (765) 489-5808
>>
>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>> Players <http://nettlecreekplayers.com>*
>>
>
>
>
> --
> Grace Dunbar, Vice President
> Equinox - Open Your Library
> gdunbar at esilibrary.com
> 1-877-OPEN-ILS  |  www.esilibrary.com
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>


-- 
Tim Spindler
tjspindler at gmail.com

*P**   Go Green - **Save a tree! Please don't print this e-mail unless it's
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