[Eg-oversight-board] Draft Executive session wording redux

Tue Jul 26 14:58:27 EDT 2016

Okay, thanks for the input everyone!
I will add this additional wording, "Actions are permissible in executive
session for specific situations that are warranted due to legal and
political ramifications.  Prior to any item being brought for a vote during
executive session, the EOB must first have majority agreement that the item
meets the criteria for action."
And then I will send out the revision a little closer to our next meeting
so we can review with fresh eyes and vote on it in August.

Thanks!
Grace

On Tue, Jul 26, 2016 at 2:48 PM, Ruth Frasur <director at hagerstownlibrary.org
> wrote:

> I'm down with it.  Sounds good and like something we can move forward with.
>
> On Mon, Jul 25, 2016 at 1:57 PM, Amy Terlaga <terlaga at biblio.org> wrote:
>
>> I have no issue with the proposed language.  The hypotheticals that Grace
>> has brought forward are good ones.  I'm sure there are others.
>>
>> Amy
>>
>> On Mon, Jul 25, 2016 at 11:37 AM, Gagnon, Ron <gagnon at noblenet.org>
>> wrote:
>>
>>> I agree on the ability to take action, and the proposed language looks
>>> good to me.
>>> Ron
>>>
>>> On Mon, Jul 25, 2016 at 8:19 AM, Garry Collum <
>>> Garry.Collum at kentonlibrary.org> wrote:
>>>
>>>> I can also see the need to hold votes in executive session under
>>>> certain circumstances, but as Grace said with a majority agreement that
>>>> doing so meets the criteria for action.
>>>> ------------------------------
>>>> *From:* eg-oversight-board <
>>>> eg-oversight-board-bounces at list.evergreen-ils.org> on behalf of Tim
>>>> Spindler <tjspindler at gmail.com>
>>>> *Sent:* Friday, July 22, 2016 3:07:04 PM
>>>> *To:* Grace Dunbar
>>>> *Cc:* Oversight Board
>>>> *Subject:* Re: [Eg-oversight-board] Draft Executive session wording
>>>> redux
>>>>
>>>> Personally, I'm fine with holding votes on executive session.   The C/W
>>>> MARS board has a mechanism to do this.
>>>>
>>>> I think the reasons Grace provides are valid.
>>>>
>>>> On Fri, Jul 22, 2016 at 2:58 PM, Grace Dunbar <gdunbar at esilibrary.com>
>>>> wrote:
>>>>
>>>>> So, hypothetically, let's say that something happens at an Evergreen
>>>>> conference and the Safety committee wants to report to the EOB in executive
>>>>> session to protect the person who made the complaint as well as the person
>>>>> the complaint was alleged against.  During the meeting, evidence is
>>>>> provided that convinces the EOB that the transgression was severe enough to
>>>>> warrant censure.  Should that vote for action not take place in executive
>>>>> session?  Or should the executive session conclude and the EOB then vote on
>>>>> censure in an open session?   I can see arguments both ways here.
>>>>>
>>>>> Another hypothetical, let's say that we believed the SFC was stealing
>>>>> money form the project.  We had an executive session to discuss hiring an
>>>>> outside accountant/bringing legal action/filing a police report.  Should we
>>>>> vote on the action we decide is best in executive session or in the open?
>>>>> I would say that it would have to be done in executive session because you
>>>>> wouldn't want to give someone a heads up that you're about to audit their
>>>>> books - it just gives them the opportunity to have an unfortunate "database
>>>>> accident".
>>>>>
>>>>> Those are the kind of actions I imagine we would be voting on in an
>>>>> executive session - ones that have massively important legal/political
>>>>> ramifications.  Perhaps we can add wording that says "Actions are
>>>>> permissible in executive session for specific situations that are warranted
>>>>> due to legal and political ramifications.  Prior to any item being brought
>>>>> for a vote during executive session, the EOB must first have majority
>>>>> agreement that the item meets the criteria for action."
>>>>>
>>>>> Eh?
>>>>>
>>>>> Grace
>>>>>
>>>>> On Thu, Jul 21, 2016 at 2:02 PM, Ruth Frasur <
>>>>> director at hagerstownlibrary.org> wrote:
>>>>>
>>>>>> I'm down with this language.  As far as action in an executive
>>>>>> session, I'd prefer that there not be the ability to take action in
>>>>>> executive session, but am not gonna fight it if others want the ability.
>>>>>>
>>>>>> On Thu, Jul 21, 2016 at 12:08 PM, Grace Dunbar <
>>>>>> gdunbar at esilibrary.com> wrote:
>>>>>>
>>>>>>> Hi,
>>>>>>> Attached, belatedly, but as promised, please find a slightly
>>>>>>> modified Executive Session document I'm proposing for adoption into the
>>>>>>> Rules of Governance.  Thanks for the input form everyone who responded on
>>>>>>> that thread.
>>>>>>>
>>>>>>> It was mentioned on the thread that no actions are possible in
>>>>>>> Executive Sessions and, while that may be true in some organizations, it is
>>>>>>> not true as a whole.  Robert's Rules allows actions and voting in Executive
>>>>>>> session - the only difference between executive session and regular session
>>>>>>> is the fact that executive session is "secret".
>>>>>>>
>>>>>>> We can choose to include that if we wish but I don't see any need to
>>>>>>> at this point as our Board doesn't have the kind of power that would make
>>>>>>> this necessary - like the power to remove the Head of the School Board or
>>>>>>> something of that nature.
>>>>>>>
>>>>>>> Please remember, the purpose of executive session in governmental
>>>>>>> bodies is not to hide important information from the members or the public,
>>>>>>> but to protect the innocent and to allow the Board to speak freely on
>>>>>>> sensitive matters that should not be discussed openly for legal reasons or
>>>>>>> out of sensitivity.
>>>>>>>
>>>>>>> Thanks!
>>>>>>> Grace
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Grace Dunbar, Vice President
>>>>>>> Equinox - Open Your Library
>>>>>>> gdunbar at esilibrary.com
>>>>>>> 1-877-OPEN-ILS  |  www.esilibrary.com
>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Ruth Frasur
>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>> Township Library
>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>
>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>
>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Grace Dunbar, Vice President
>>>>> Equinox - Open Your Library
>>>>> gdunbar at esilibrary.com
>>>>> 1-877-OPEN-ILS  |  www.esilibrary.com
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Tim Spindler
>>>> tjspindler at gmail.com
>>>>
>>>> *P**   Go Green - **Save a tree! Please don't print this e-mail unless
>>>> it's really necessary.*
>>>>
>>>>
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>>
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>>>
>>>>
>>>
>>>
>>> --
>>> Ronald A. Gagnon
>>> Executive Director
>>> North Of Boston Library Exchange (NOBLE)
>>> Danvers, Massachusetts  01923
>>> 978-777-8844
>>> www.noblenet.org
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>>
>>>
>>
>>
>> --
>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>> Amy Terlaga
>> Director of Member Services
>> Bibliomation, Inc.
>> 24 Wooster Avenue
>> Waterbury, CT  06708
>> (203)577-4070 x101
>> terlaga at biblio.org
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>

-- 
Grace Dunbar, Vice President
Equinox - Open Your Library
gdunbar at esilibrary.com
1-877-OPEN-ILS  |  www.esilibrary.com
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