[Eg-oversight-board] Draft Executive session wording redux

Tue Jul 26 14:48:30 EDT 2016

I'm down with it.  Sounds good and like something we can move forward with.

On Mon, Jul 25, 2016 at 1:57 PM, Amy Terlaga <terlaga at biblio.org> wrote:

> I have no issue with the proposed language.  The hypotheticals that Grace
> has brought forward are good ones.  I'm sure there are others.
>
> Amy
>
> On Mon, Jul 25, 2016 at 11:37 AM, Gagnon, Ron <gagnon at noblenet.org> wrote:
>
>> I agree on the ability to take action, and the proposed language looks
>> good to me.
>> Ron
>>
>> On Mon, Jul 25, 2016 at 8:19 AM, Garry Collum <
>> Garry.Collum at kentonlibrary.org> wrote:
>>
>>> I can also see the need to hold votes in executive session under certain
>>> circumstances, but as Grace said with a majority agreement that doing so
>>> meets the criteria for action.
>>> ------------------------------
>>> *From:* eg-oversight-board <
>>> eg-oversight-board-bounces at list.evergreen-ils.org> on behalf of Tim
>>> Spindler <tjspindler at gmail.com>
>>> *Sent:* Friday, July 22, 2016 3:07:04 PM
>>> *To:* Grace Dunbar
>>> *Cc:* Oversight Board
>>> *Subject:* Re: [Eg-oversight-board] Draft Executive session wording
>>> redux
>>>
>>> Personally, I'm fine with holding votes on executive session.   The C/W
>>> MARS board has a mechanism to do this.
>>>
>>> I think the reasons Grace provides are valid.
>>>
>>> On Fri, Jul 22, 2016 at 2:58 PM, Grace Dunbar <gdunbar at esilibrary.com>
>>> wrote:
>>>
>>>> So, hypothetically, let's say that something happens at an Evergreen
>>>> conference and the Safety committee wants to report to the EOB in executive
>>>> session to protect the person who made the complaint as well as the person
>>>> the complaint was alleged against.  During the meeting, evidence is
>>>> provided that convinces the EOB that the transgression was severe enough to
>>>> warrant censure.  Should that vote for action not take place in executive
>>>> session?  Or should the executive session conclude and the EOB then vote on
>>>> censure in an open session?   I can see arguments both ways here.
>>>>
>>>> Another hypothetical, let's say that we believed the SFC was stealing
>>>> money form the project.  We had an executive session to discuss hiring an
>>>> outside accountant/bringing legal action/filing a police report.  Should we
>>>> vote on the action we decide is best in executive session or in the open?
>>>> I would say that it would have to be done in executive session because you
>>>> wouldn't want to give someone a heads up that you're about to audit their
>>>> books - it just gives them the opportunity to have an unfortunate "database
>>>> accident".
>>>>
>>>> Those are the kind of actions I imagine we would be voting on in an
>>>> executive session - ones that have massively important legal/political
>>>> ramifications.  Perhaps we can add wording that says "Actions are
>>>> permissible in executive session for specific situations that are warranted
>>>> due to legal and political ramifications.  Prior to any item being brought
>>>> for a vote during executive session, the EOB must first have majority
>>>> agreement that the item meets the criteria for action."
>>>>
>>>> Eh?
>>>>
>>>> Grace
>>>>
>>>> On Thu, Jul 21, 2016 at 2:02 PM, Ruth Frasur <
>>>> director at hagerstownlibrary.org> wrote:
>>>>
>>>>> I'm down with this language.  As far as action in an executive
>>>>> session, I'd prefer that there not be the ability to take action in
>>>>> executive session, but am not gonna fight it if others want the ability.
>>>>>
>>>>> On Thu, Jul 21, 2016 at 12:08 PM, Grace Dunbar <gdunbar at esilibrary.com
>>>>> > wrote:
>>>>>
>>>>>> Hi,
>>>>>> Attached, belatedly, but as promised, please find a slightly modified
>>>>>> Executive Session document I'm proposing for adoption into the Rules of
>>>>>> Governance.  Thanks for the input form everyone who responded on that
>>>>>> thread.
>>>>>>
>>>>>> It was mentioned on the thread that no actions are possible in
>>>>>> Executive Sessions and, while that may be true in some organizations, it is
>>>>>> not true as a whole.  Robert's Rules allows actions and voting in Executive
>>>>>> session - the only difference between executive session and regular session
>>>>>> is the fact that executive session is "secret".
>>>>>>
>>>>>> We can choose to include that if we wish but I don't see any need to
>>>>>> at this point as our Board doesn't have the kind of power that would make
>>>>>> this necessary - like the power to remove the Head of the School Board or
>>>>>> something of that nature.
>>>>>>
>>>>>> Please remember, the purpose of executive session in governmental
>>>>>> bodies is not to hide important information from the members or the public,
>>>>>> but to protect the innocent and to allow the Board to speak freely on
>>>>>> sensitive matters that should not be discussed openly for legal reasons or
>>>>>> out of sensitivity.
>>>>>>
>>>>>> Thanks!
>>>>>> Grace
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Grace Dunbar, Vice President
>>>>>> Equinox - Open Your Library
>>>>>> gdunbar at esilibrary.com
>>>>>> 1-877-OPEN-ILS  |  www.esilibrary.com
>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Ruth Frasur
>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>>> Library
>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>
>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>> Players <http://nettlecreekplayers.com>*
>>>>>
>>>>
>>>>
>>>>
>>>> --
>>>> Grace Dunbar, Vice President
>>>> Equinox - Open Your Library
>>>> gdunbar at esilibrary.com
>>>> 1-877-OPEN-ILS  |  www.esilibrary.com
>>>>
>>>>
>>>> _______________________________________________
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>>>> eg-oversight-board at list.evergreen-ils.org
>>>>
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>>>>
>>>>
>>>
>>>
>>> --
>>> Tim Spindler
>>> tjspindler at gmail.com
>>>
>>> *P**   Go Green - **Save a tree! Please don't print this e-mail unless
>>> it's really necessary.*
>>>
>>>
>>>
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>>>
>>>
>>
>>
>> --
>> Ronald A. Gagnon
>> Executive Director
>> North Of Boston Library Exchange (NOBLE)
>> Danvers, Massachusetts  01923
>> 978-777-8844
>> www.noblenet.org
>>
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>>
>>
>
>
> --
> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
> Amy Terlaga
> Director of Member Services
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-- 
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632; f (765) 489-5808

*Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
<http://nettlecreekplayers.com>*
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