[Eg-oversight-board] 2016 Evergreen Conference Budget
Chauncey Montgomery
chauncey at yourcl.org
Wed Mar 9 13:19:49 EST 2016
Yes for me.
CM
On 03/09/2016 12:58 PM, Yamil Suarez wrote:
>
> Yes from me.
>
> Yamil
>
>
>
>
>
>
> --------------------------------
>
> Yamil Suarez, MCS
> Library Systems Administrator/Developer
>
> Stan Getz Library
> Berklee College of Music
> 1140 Boylston St
> Boston, MA 02215
>
> ysuarez at berklee.edu <mailto:ysuarez at berklee.edu>
> 617-747-2617
>
> On Wed, Mar 9, 2016 at 12:57 PM, Amy Terlaga <terlaga at biblio.org
> <mailto:terlaga at biblio.org>> wrote:
>
> I vote YES to accepting the revised budget.
>
> Amy
>
> On Wed, Mar 9, 2016 at 12:48 PM, Andrea Buntz Neiman
> <aneiman at kent.lib.md.us <mailto:aneiman at kent.lib.md.us>> wrote:
>
> Yes
>
>
> ----- Original Message -----
> From: Tim Spindler <tjspindler at gmail.com
> <mailto:tjspindler at gmail.com>>
> To: Grace Dunbar <gdunbar at esilibrary.com
> <mailto:gdunbar at esilibrary.com>>
> Cc: Oversight Board <eg-oversight-board at list.evergreen-ils.org
> <mailto:eg-oversight-board at list.evergreen-ils.org>>
> Sent: Wed, 09 Mar 2016 11:57:27 -0500 (EST)
> Subject: Re: [Eg-oversight-board] 2016 Evergreen Conference Budget
>
> I vote yes.
>
> Tim
>
> On Wed, Mar 9, 2016 at 11:52 AM, Grace Dunbar
> <gdunbar at esilibrary.com <mailto:gdunbar at esilibrary.com>>
> wrote:
>
> > I vote yes to accepting the revised budget.
> > -grace
> >
> > On Wed, Mar 9, 2016 at 11:29 AM, Chauncey Montgomery <chauncey at yourcl.org <mailto:chauncey at yourcl.org>>
> > wrote:
> >
> >> Second.
> >> CM
> >>
> >> On 03/09/2016 11:14 AM, Grace Dunbar wrote:
> >>
> >>> Hi all,
> >>> Attached is the latest revised budget for the 2016 conference. Sorry to
> >>> put the brakes on the last vote.
> >>> I move we accept the revision attached and call for an email vote once
> >>> the motion is seconded.
> >>> Thanks!
> >>> Grace
> >>>
> >>> On Tue, Mar 8, 2016 at 3:59 PM, Prokrym, Tatiana H
> >>> <tanya.prokrym at ncdcr.gov <mailto:tanya.prokrym at ncdcr.gov>
> <mailto:tanya.prokrym at ncdcr.gov
> <mailto:tanya.prokrym at ncdcr.gov>>> wrote:
> >>>
> >>> Hi Grace,____
> >>>
> >>> __ __
> >>>
> >>> All of the supplies are coming out of my budget. I incorporated the
> >>> supplies into my existing NC Cardinal line items as they are really
> >>> extensions of what I already pay for; I just added a little bit more
> >>> to my encumbrances for the conference. So there would be no line
> >>> item for posters, program brochures, name tags, badges, etc.
> >>> Because we have to use our Corrections Dept, this was the only way
> >>> to really handle supplies for us. If needed, I can print out my
> >>> supply budget as an fyi to the committee. ____
> >>>
> >>> __ __
> >>>
> >>> So in terms of line items we really only have the ones that were in
> >>> the March 3 budget. See below.____
> >>>
> >>> __ __
> >>>
> >>> Catering (from the Sheraton Hotel) (all inclusive: breaks,
> >>> breakfast, reception)____
> >>>
> >>> Band____
> >>>
> >>> Audio-visual equipment (includes wireless fees; from the
> >>> Sheraton)____
> >>>
> >>> Attrition____
> >>>
> >>> EventBrite fees____
> >>>
> >>> Software Conservancy fees____
> >>>
> >>> __ __
> >>>
> >>> The keynote speaker waived his speaker fee. And in terms of A/V, I
> >>> have a breakdown by room that the Sheraton is currently reviewing.
> >>> They stated that the A/V bill would be one lump sum. I can check
> >>> again if needed. I think this basically boils down to 3 major
> >>> bills, food, band and a/v.____
> >>>
> >>> __ __
> >>>
> >>> Thanks!____
> >>>
> >>> Tanya____
> >>>
> >>> __ __
> >>>
> >>> *From:*Grace Dunbar [mailto:gdunbar at esilibrary.com <mailto:gdunbar at esilibrary.com>
> >>> <mailto:gdunbar at esilibrary.com <mailto:gdunbar at esilibrary.com>>]
> >>> *Sent:* Tuesday, March 08, 2016 2:22 PM
> >>> *To:* Prokrym, Tatiana H <tanya.prokrym at ncdcr.gov <mailto:tanya.prokrym at ncdcr.gov>
> >>> <mailto:tanya.prokrym at ncdcr.gov <mailto:tanya.prokrym at ncdcr.gov>>>
> >>> *Cc:*csharp at georgialibraries.org <mailto:csharp at georgialibraries.org>
> >>> <mailto:csharp at georgialibraries.org
> <mailto:csharp at georgialibraries.org>>; Chauncey Montgomery
> >>> <chauncey at yourcl.org <mailto:chauncey at yourcl.org>
> <mailto:chauncey at yourcl.org <mailto:chauncey at yourcl.org>>>;
> >>>tony at sfconservancy.org <mailto:tony at sfconservancy.org>
> <mailto:tony at sfconservancy.org <mailto:tony at sfconservancy.org>>;
> >>>evergreen-2016 at sfconservancy.org
> <mailto:evergreen-2016 at sfconservancy.org>
> >>> <mailto:evergreen-2016 at sfconservancy.org
> <mailto:evergreen-2016 at sfconservancy.org>>
> >>> *Subject:* Re: 2016 Evergreen Conference Budget____
> >>>
> >>> __ __
> >>>
> >>> Hi Tanya,____
> >>>
> >>> Since the EOB is going to try to do an email vote approval of this
> >>> so Bradley can start paying the bills I'd like to make sure we have
> >>> every payable on here so we don't have to waste your time doing this
> >>> again.____
> >>>
> >>> __ __
> >>>
> >>> Are there any other costs you can think of that you need a line item
> >>> for?____
> >>>
> >>> __ __
> >>>
> >>> I'm thinking you might need one for the badge holders.____
> >>>
> >>> What about signage printing?____
> >>>
> >>> Ribbons?____
> >>>
> >>> Maybe just a line item for "registration accessories & signage" that
> >>> will cover all of the above? $750?____
> >>>
> >>> __ __
> >>>
> >>> Thanks in advance!____
> >>>
> >>> Grace____
> >>>
> >>> __ __
> >>>
> >>> __ __
> >>>
> >>> On Thu, Mar 3, 2016 at 9:14 PM, Prokrym, Tatiana H
> >>> <tanya.prokrym at ncdcr.gov <mailto:tanya.prokrym at ncdcr.gov>
> <mailto:tanya.prokrym at ncdcr.gov <mailto:tanya.prokrym at ncdcr.gov>>>
> >>> wrote:____
> >>>
> >>> Hi everyone,____
> >>>
> >>> ____
> >>>
> >>> I have attached the latest budget spreadsheet as of today, March
> >>> 3^rd . The spreadsheet includes the estimated budget (first
> >>> tab) and the actual receivables to date (second tab). I’ve
> >>> reviewed the numbers several times so I think it is accurate.
> >>> It looks like we have an excess amount of $2501.42 of actual
> >>> receivables over estimated payables.____
> >>>
> >>> ____
> >>>
> >>> Points of note:____
> >>>
> >>> ____
> >>>
> >>> 1.The excess is due in part to the increase in registration
> >>> numbers. The pre-conference registration numbers have greatly
> >>> exceeded expectations. ____
> >>>
> >>> 2.The number of exhibitors also exceeded expectations.____
> >>>
> >>> ____
> >>>
> >>> The reduction in the estimated A/V payable amount is another
> >>> large change from the estimated budget. There is more than a
> >>> 10% change in the A/V payables budget. There are two reasons
> >>> for the lower A/V costs:____
> >>>
> >>> ____
> >>>
> >>> 1.The State Library laptops became available for use during the
> >>> conference. Someone else had them reserved but we managed to
> >>> obtain them for the conference. I was able to remove laptop
> >>> rental. This action resulted in a significant reduction of costs
> >>> - laptop rental ($200 per laptop per 4 days per 3 rooms). ____
> >>>
> >>> 2.Originally, I added sales tax to the AV estimated costs, and
> >>> then added the Sheraton’s service multiplier on top of those
> >>> costs. This resulted in double-taxation. The reduction in cost
> >>> by removing the 6.5% tax rate I applied wasn’t that much but it
> >>> did reduce the overall cost a little bit.____
> >>>
> >>> ____
> >>>
> >>> In addition, Nicole and Susan have created a catering budget
> >>> which I can easily send to you. Nicole and Susan have selected
> >>> the menu if you would like to see what they have planned. Their
> >>> budget is just barely over the $35,000.____
> >>>
> >>> ____
> >>>
> >>> Also Greg Sloan, the Sheraton AV Manager, is currently reviewing
> >>> the rest of the AV estimated costs. He thinks he can save us
> >>> more money. Greg will be emailing us recommendations and I will
> >>> pass them on. He also stated that he would send a better
> >>> quotation on a/v recording. The BC Cooperative sponsored one day
> >>> of A/V recording. That might be a place to put some of the
> >>> excess dollars. I don’t know the protocol for this.____
> >>>
> >>> ____
> >>>
> >>> Happy reading!____
> >>>
> >>> ____
> >>>
> >>> Tanya____
> >>>
> >>> ________________________________________________
> >>> Tanya Prokrym - NC Cardinal Program Director____
> >>>
> >>> North Carolina Department of Natural and Cultural Resources
> >>>
> >>>919 807 7424 <tel:919%20807%207424> <tel:919%20807%207424>
> office____
> >>>
> >>>919 733 8748 <tel:919%20733%208748> <tel:919%20733%208748> fax____
> >>>
> >>>tanya.prokrym at ncdcr.gov <mailto:tanya.prokrym at ncdcr.gov>
> <mailto:tanya.prokrym at ncdcr.gov
> <mailto:tanya.prokrym at ncdcr.gov>>____
> >>>
> >>> ____
> >>>
> >>> State Library of North Carolina
> >>> 4640 Mail Service Center
> >>> Raleigh, NC 27699-4640____
> >>>
> >>> NC compares 2 nccardinal____
> >>>
> >>> /Email correspondence to and from this address is subject to
> >>> the/____
> >>>
> >>> /North Carolina Public Records Law and may be disclosed to third
> >>> parties./____
> >>>
> >>> ____
> >>>
> >>>
> >>>
> >>> ____
> >>>
> >>> __ __
> >>>
> >>> -- ____
> >>>
> >>> Grace Dunbar, Vice President
> >>> Equinox - Open Your Library
> >>>gdunbar at esilibrary.com <mailto:gdunbar at esilibrary.com>
> <mailto:gdunbar at esilibrary.com <mailto:gdunbar at esilibrary.com>>
> >>> 1-877-OPEN-ILS |www.esilibrary.com <http://www.esilibrary.com>
> <http://www.esilibrary.com>____
> >>>
> >>>
> >>>
> >>>
> >>> --
> >>> Grace Dunbar, Vice President
> >>> Equinox - Open Your Library
> >>>gdunbar at esilibrary.com <mailto:gdunbar at esilibrary.com>
> <mailto:gdunbar at esilibrary.com <mailto:gdunbar at esilibrary.com>>
> >>> 1-877-OPEN-ILS |www.esilibrary.com <http://www.esilibrary.com>
> <http://www.esilibrary.com>
> >>>
> >>>
> >>> _______________________________________________
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> >
> >
> >
> > --
> > Grace Dunbar, Vice President
> > Equinox - Open Your Library
> >gdunbar at esilibrary.com <mailto:gdunbar at esilibrary.com>
> > 1-877-OPEN-ILS |www.esilibrary.com <http://www.esilibrary.com>
> >
> > _______________________________________________
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> >
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>
> --
> Tim Spindler
> tjspindler at gmail.com <mailto:tjspindler at gmail.com>
>
> *P** Go Green - **Save a tree! Please don't print this e-mail
> unless it's
> really necessary.*
>
> --
> Andrea Buntz Neiman, MLS
> Librarian II, Public Services
> Kent County Public Library
> 408 High Street
> Chestertown MD 21620
> 410-778-3636 x2115 <tel:410-778-3636%20x2115>
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> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
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> Director of Member Services
> Bibliomation, Inc.
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