[Eg-oversight-board] 2016 Evergreen Conference Budget
Yamil Suarez
ysuarez at berklee.edu
Wed Mar 9 12:58:42 EST 2016
Yes from me.
Yamil
--------------------------------
Yamil Suarez, MCS
Library Systems Administrator/Developer
Stan Getz Library
Berklee College of Music
1140 Boylston St
Boston, MA 02215
ysuarez at berklee.edu
617-747-2617
On Wed, Mar 9, 2016 at 12:57 PM, Amy Terlaga <terlaga at biblio.org> wrote:
> I vote YES to accepting the revised budget.
>
> Amy
>
> On Wed, Mar 9, 2016 at 12:48 PM, Andrea Buntz Neiman <
> aneiman at kent.lib.md.us> wrote:
>
>> Yes
>>
>>
>> ----- Original Message -----
>> From: Tim Spindler <tjspindler at gmail.com>
>> To: Grace Dunbar <gdunbar at esilibrary.com>
>> Cc: Oversight Board <eg-oversight-board at list.evergreen-ils.org>
>> Sent: Wed, 09 Mar 2016 11:57:27 -0500 (EST)
>> Subject: Re: [Eg-oversight-board] 2016 Evergreen Conference Budget
>>
>> I vote yes.
>>
>> Tim
>>
>> On Wed, Mar 9, 2016 at 11:52 AM, Grace Dunbar <gdunbar at esilibrary.com>
>> wrote:
>>
>> > I vote yes to accepting the revised budget.
>> > -grace
>> >
>> > On Wed, Mar 9, 2016 at 11:29 AM, Chauncey Montgomery <
>> chauncey at yourcl.org>
>> > wrote:
>> >
>> >> Second.
>> >> CM
>> >>
>> >> On 03/09/2016 11:14 AM, Grace Dunbar wrote:
>> >>
>> >>> Hi all,
>> >>> Attached is the latest revised budget for the 2016 conference. Sorry
>> to
>> >>> put the brakes on the last vote.
>> >>> I move we accept the revision attached and call for an email vote once
>> >>> the motion is seconded.
>> >>> Thanks!
>> >>> Grace
>> >>>
>> >>> On Tue, Mar 8, 2016 at 3:59 PM, Prokrym, Tatiana H
>> >>> <tanya.prokrym at ncdcr.gov <mailto:tanya.prokrym at ncdcr.gov>> wrote:
>> >>>
>> >>> Hi Grace,____
>> >>>
>> >>> __ __
>> >>>
>> >>> All of the supplies are coming out of my budget. I incorporated
>> the
>> >>> supplies into my existing NC Cardinal line items as they are
>> really
>> >>> extensions of what I already pay for; I just added a little bit
>> more
>> >>> to my encumbrances for the conference. So there would be no line
>> >>> item for posters, program brochures, name tags, badges, etc.
>> >>> Because we have to use our Corrections Dept, this was the only way
>> >>> to really handle supplies for us. If needed, I can print out my
>> >>> supply budget as an fyi to the committee. ____
>> >>>
>> >>> __ __
>> >>>
>> >>> So in terms of line items we really only have the ones that were
>> in
>> >>> the March 3 budget. See below.____
>> >>>
>> >>> __ __
>> >>>
>> >>> Catering (from the Sheraton Hotel) (all inclusive: breaks,
>> >>> breakfast, reception)____
>> >>>
>> >>> Band____
>> >>>
>> >>> Audio-visual equipment (includes wireless fees; from the
>> >>> Sheraton)____
>> >>>
>> >>> Attrition____
>> >>>
>> >>> EventBrite fees____
>> >>>
>> >>> Software Conservancy fees____
>> >>>
>> >>> __ __
>> >>>
>> >>> The keynote speaker waived his speaker fee. And in terms of A/V,
>> I
>> >>> have a breakdown by room that the Sheraton is currently reviewing.
>> >>> They stated that the A/V bill would be one lump sum. I can check
>> >>> again if needed. I think this basically boils down to 3 major
>> >>> bills, food, band and a/v.____
>> >>>
>> >>> __ __
>> >>>
>> >>> Thanks!____
>> >>>
>> >>> Tanya____
>> >>>
>> >>> __ __
>> >>>
>> >>> *From:*Grace Dunbar [mailto:gdunbar at esilibrary.com
>> >>> <mailto:gdunbar at esilibrary.com>]
>> >>> *Sent:* Tuesday, March 08, 2016 2:22 PM
>> >>> *To:* Prokrym, Tatiana H <tanya.prokrym at ncdcr.gov
>> >>> <mailto:tanya.prokrym at ncdcr.gov>>
>> >>> *Cc:* csharp at georgialibraries.org
>> >>> <mailto:csharp at georgialibraries.org>; Chauncey Montgomery
>> >>> <chauncey at yourcl.org <mailto:chauncey at yourcl.org>>;
>> >>> tony at sfconservancy.org <mailto:tony at sfconservancy.org>;
>> >>> evergreen-2016 at sfconservancy.org
>> >>> <mailto:evergreen-2016 at sfconservancy.org>
>> >>> *Subject:* Re: 2016 Evergreen Conference Budget____
>> >>>
>> >>> __ __
>> >>>
>> >>> Hi Tanya,____
>> >>>
>> >>> Since the EOB is going to try to do an email vote approval of this
>> >>> so Bradley can start paying the bills I'd like to make sure we
>> have
>> >>> every payable on here so we don't have to waste your time doing
>> this
>> >>> again.____
>> >>>
>> >>> __ __
>> >>>
>> >>> Are there any other costs you can think of that you need a line
>> item
>> >>> for?____
>> >>>
>> >>> __ __
>> >>>
>> >>> I'm thinking you might need one for the badge holders.____
>> >>>
>> >>> What about signage printing?____
>> >>>
>> >>> Ribbons?____
>> >>>
>> >>> Maybe just a line item for "registration accessories & signage"
>> that
>> >>> will cover all of the above? $750?____
>> >>>
>> >>> __ __
>> >>>
>> >>> Thanks in advance!____
>> >>>
>> >>> Grace____
>> >>>
>> >>> __ __
>> >>>
>> >>> __ __
>> >>>
>> >>> On Thu, Mar 3, 2016 at 9:14 PM, Prokrym, Tatiana H
>> >>> <tanya.prokrym at ncdcr.gov <mailto:tanya.prokrym at ncdcr.gov>>
>> >>> wrote:____
>> >>>
>> >>> Hi everyone,____
>> >>>
>> >>> ____
>> >>>
>> >>> I have attached the latest budget spreadsheet as of today,
>> March
>> >>> 3^rd . The spreadsheet includes the estimated budget (first
>> >>> tab) and the actual receivables to date (second tab). I’ve
>> >>> reviewed the numbers several times so I think it is accurate.
>> >>> It looks like we have an excess amount of $2501.42 of actual
>> >>> receivables over estimated payables.____
>> >>>
>> >>> ____
>> >>>
>> >>> Points of note:____
>> >>>
>> >>> ____
>> >>>
>> >>> 1.The excess is due in part to the increase in registration
>> >>> numbers. The pre-conference registration numbers have greatly
>> >>> exceeded expectations. ____
>> >>>
>> >>> 2.The number of exhibitors also exceeded expectations.____
>> >>>
>> >>> ____
>> >>>
>> >>> The reduction in the estimated A/V payable amount is another
>> >>> large change from the estimated budget. There is more than a
>> >>> 10% change in the A/V payables budget. There are two reasons
>> >>> for the lower A/V costs:____
>> >>>
>> >>> ____
>> >>>
>> >>> 1.The State Library laptops became available for use during
>> the
>> >>> conference. Someone else had them reserved but we managed to
>> >>> obtain them for the conference. I was able to remove laptop
>> >>> rental. This action resulted in a significant reduction of
>> costs
>> >>> - laptop rental ($200 per laptop per 4 days per 3 rooms). ____
>> >>>
>> >>> 2.Originally, I added sales tax to the AV estimated costs, and
>> >>> then added the Sheraton’s service multiplier on top of those
>> >>> costs. This resulted in double-taxation. The reduction in
>> cost
>> >>> by removing the 6.5% tax rate I applied wasn’t that much but
>> it
>> >>> did reduce the overall cost a little bit.____
>> >>>
>> >>> ____
>> >>>
>> >>> In addition, Nicole and Susan have created a catering budget
>> >>> which I can easily send to you. Nicole and Susan have selected
>> >>> the menu if you would like to see what they have planned.
>> Their
>> >>> budget is just barely over the $35,000.____
>> >>>
>> >>> ____
>> >>>
>> >>> Also Greg Sloan, the Sheraton AV Manager, is currently
>> reviewing
>> >>> the rest of the AV estimated costs. He thinks he can save us
>> >>> more money. Greg will be emailing us recommendations and I
>> will
>> >>> pass them on. He also stated that he would send a better
>> >>> quotation on a/v recording. The BC Cooperative sponsored one
>> day
>> >>> of A/V recording. That might be a place to put some of the
>> >>> excess dollars. I don’t know the protocol for this.____
>> >>>
>> >>> ____
>> >>>
>> >>> Happy reading!____
>> >>>
>> >>> ____
>> >>>
>> >>> Tanya____
>> >>>
>> >>> ________________________________________________
>> >>> Tanya Prokrym - NC Cardinal Program Director____
>> >>>
>> >>> North Carolina Department of Natural and Cultural Resources
>> >>>
>> >>> 919 807 7424 <tel:919%20807%207424> office____
>> >>>
>> >>> 919 733 8748 <tel:919%20733%208748> fax____
>> >>>
>> >>> tanya.prokrym at ncdcr.gov <mailto:tanya.prokrym at ncdcr.gov>____
>> >>>
>> >>> ____
>> >>>
>> >>> State Library of North Carolina
>> >>> 4640 Mail Service Center
>> >>> Raleigh, NC 27699-4640____
>> >>>
>> >>> NC compares 2 nccardinal____
>> >>>
>> >>> /Email correspondence to and from this address is subject to
>> >>> the/____
>> >>>
>> >>> /North Carolina Public Records Law and may be disclosed to
>> third
>> >>> parties./____
>> >>>
>> >>> ____
>> >>>
>> >>>
>> >>>
>> >>> ____
>> >>>
>> >>> __ __
>> >>>
>> >>> -- ____
>> >>>
>> >>> Grace Dunbar, Vice President
>> >>> Equinox - Open Your Library
>> >>> gdunbar at esilibrary.com <mailto:gdunbar at esilibrary.com>
>> >>> 1-877-OPEN-ILS | www.esilibrary.com <http://www.esilibrary.com
>> >____
>> >>>
>> >>>
>> >>>
>> >>>
>> >>> --
>> >>> Grace Dunbar, Vice President
>> >>> Equinox - Open Your Library
>> >>> gdunbar at esilibrary.com <mailto:gdunbar at esilibrary.com>
>> >>> 1-877-OPEN-ILS | www.esilibrary.com <http://www.esilibrary.com>
>> >>>
>> >>>
>> >>> _______________________________________________
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>> >>> eg-oversight-board at list.evergreen-ils.org
>> >>>
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>> >>>
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>> >>
>> >
>> >
>> >
>> > --
>> > Grace Dunbar, Vice President
>> > Equinox - Open Your Library
>> > gdunbar at esilibrary.com
>> > 1-877-OPEN-ILS | www.esilibrary.com
>> >
>> > _______________________________________________
>> > eg-oversight-board mailing list
>> > eg-oversight-board at list.evergreen-ils.org
>> >
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>> >
>> >
>>
>>
>> --
>> Tim Spindler
>> tjspindler at gmail.com
>>
>> *P** Go Green - **Save a tree! Please don't print this e-mail unless
>> it's
>> really necessary.*
>>
>> --
>> Andrea Buntz Neiman, MLS
>> Librarian II, Public Services
>> Kent County Public Library
>> 408 High Street
>> Chestertown MD 21620
>> 410-778-3636 x2115
>> www.kentcountylibrary.org
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>
>
>
> --
> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
> Amy Terlaga
> Director of Member Services
> Bibliomation, Inc.
> 24 Wooster Avenue
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> terlaga at biblio.org
>
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