[Eg-oversight-board] Proposed amendment to EOB meeting minutes

[Gagnon, Ron]

Good morning,
I also agree with Terran, and Amy.
Ron

On Sat, Apr 30, 2016 at 1:20 PM, Amy Terlaga <terlaga at biblio.org> wrote:

> I agree with Terran.  The original wording matches up with my memory of
> the meeting.  I'm sympathetic to Tanya's situation - she meant to put it
> better than she did.  So a clarification to what was said would make sense
> to me.
>
> Thanks, Ruth, for bringing this to the Board's attention.
>
> +=+=+=+=+=+=+=+=+=+=+=
> Amy Terlaga
> Director of Member Services
> Bibliomation
> 24 Wooster Avenue
> Waterbury, CT 06708
> terlaga at biblio.org
> 203-577-4070 x101
>
> On Apr 29, 2016, at 5:43 PM, Terran McCanna <tmccanna at georgialibraries.org>
> wrote:
>
> Since these conversations took place outside of the meeting, they should
> not alter the official meeting record. I am particularly concerned by the
> change in wording regarding the conflict of interest issue, since the new
> wording puts a very different slant on the problem than the original did,
> and on what I witnessed Tanya say during that meeting.
>
> I would be willing to consider an addendum to the record only if it is
> approved by Tanya, but I am opposed to any change of the original wording.
>
> Terran McCanna
> PINES Program Manager
> Georgia Public Library Service
> 1800 Century Place, Suite 150
> Atlanta, GA 30345
> 404-235-7138
> tmccanna at georgialibraries.org
> On Apr 29, 2016 1:27 PM, "Ruth Frasur" <director at hagerstownlibrary.org>
> wrote:
>
>> Dear EOB members,
>>
>> During the EOB meeting at the 2016 Evergreen International Conference,
>> Tanya Prokrym expressed concerns related to the conference planning
>> experience.  Following that meeting, Tanya clarified her comments in
>> conversations (via face to face interactions and/or email) with Grace
>> Dunbar, Yamil Suarez, Amy Terlaga, and myself.
>>
>> Based on her clarification and with her input, I proposed that the
>> minutes from the EOB meeting be amended as follows.
>>
>> *Current language*
>>
>> Issues for 2016's conference / Tanya
>>
>>
>>    - Emails that created extra stress
>>    - Need to look at relationship between EOB, SFC, and Conference
>>    committee
>>    - Not provided with a clear set of expectations about who had
>>    authority to do what
>>    - Didn’t know the right questions to ask
>>    - Sponsorships
>>    - Conflict of interest to have a point of contact be a vendor
>>
>> *Proposed Amended Language*
>>
>> Issues for 2016's conference/Tanya
>>
>>    - Email threads that were contradictory or confusing which created
>>    stress
>>    - Should examine the conference structure and clarify the
>>    roles/authority of the EOB, SFC, Conference Committee, and Host Committee
>>     to manage expectations and clarify procedures
>>    - External pressure from some vendors and other organizations was
>>    levied against the local  conference committee claiming conflict of
>>    interest due to the host committee's vendor relationship
>>
>>
>> --
>> Ruth Frasur
>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>> Library
>> 10 W. College Street in Hagerstown, Indiana (47346)
>> p (765) 489-5632; f (765) 489-5808
>>
>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>> Players <http://nettlecreekplayers.com>*
>>
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-- 
Ronald A. Gagnon
Executive Director
North Of Boston Library Exchange (NOBLE)
Danvers, Massachusetts  01923
978-777-8844
www.noblenet.org
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