[Eg-oversight-board] Agenda for tomorrow's EOB meeting

Wed Sep 21 16:10:40 EDT 2016

Hi,
The fiscal sponsorship agreement covers it in detail.
http://evergreen-ils.org/wp-content/uploads/gov/2012-07-01_evergreen-sponsorship-agreement_signed-by-all_scanned-by-bkuhn.pdf

Their web site gives examples of overviews:
https://sfconservancy.org/members/services/

On Wed, Sep 21, 2016 at 4:05 PM, Terran McCanna <
tmccanna at georgialibraries.org> wrote:

> Can someone give me a brief list of the things that we pay the SFC to do
> for us?
>
>
> Terran McCanna
> PINES Program Manager
> Georgia Public Library Service
> 1800 Century Place, Suite 150
> Atlanta, GA 30345
> 404-235-7138
> tmccanna at georgialibraries.org
>
>
> On Wed, Sep 21, 2016 at 3:49 PM, Gagnon, Ron <gagnon at noblenet.org> wrote:
>
>> Grace and all,
>> Personally I was appalled that the SFC admitted they have to add pennies
>> to keep track of payments to their interns!  Though I don't have a better
>> alternative service to offer, I have serious concerns about them holding
>> our money.
>>
>> Having been on the Massachusetts conference committee a few years ago, I
>> feel that finding sponsors and vendors to underwrite the conference was one
>> of the more difficult things, if only because it's something we never have
>> to.  I know this was touched on today and progress is being made on some
>> continuity, and that is good news.
>>
>> Ron
>>
>> On Wed, Sep 21, 2016 at 3:38 PM, Grace Dunbar <gdunbar at esilibrary.com>
>> wrote:
>>
>>> Hi all,
>>> I'm including a quick recap of takeaways from the SFC/EOB meeting today.
>>> If anyone wants to chat about any of these at tomorrow's meeting, please
>>> let me know and I'll add it to the agenda specifically.
>>>
>>> *SFC pointed out that they would be happy to transition us elsewhere if
>>> we weren't happy.
>>> *SFC reminded us that we can hire an outside firm to manage the
>>> conference.
>>> *SFC recently hired another person - 50% of his time will be dedicated
>>> to the accounting software project.
>>> *Member mailing lists are now monitored.
>>> *Communication issues were discussed. The SFC provided more methods for
>>> getting in touch with them. However issues of long (or no) response times
>>> for emails was not satisfactorily resolved.
>>> *Conference issues were discussed.  The two top issues for the SFC were
>>> communication/consistency and invoicing.  Invoicing is a very real issue
>>> and something the EOB conference committee should discuss to determine what
>>> can be done to mitigate invoicing individuals for registrations.
>>> *Communication and consistency year-to-year for the conference was
>>> discussed at length.
>>>
>>> I have quite a bit of knowledge of the conference issues since prior to
>>> the SFC, Equinox performed the fiduciary duties to the Evergreen community
>>> pro bono.  Equinox signed the contracts with the venues, received money,
>>> wrote the checks, balanced the ledger, etc.  When Evergreen moved to the
>>> SFC, Equinox transferred those funds and that responsibility - however at
>>> that point I began serving on the conference committees and have been
>>> witness to every conference.
>>>
>>> My personal view is that of some of the reasons we're having trouble is
>>> that the SFC projects up to that point didn't know how to run their own
>>> conferences.  Therefore, the SFC was used to stepping in and handling it.
>>> When they attempted that with our group there was some friction because we
>>> have very capable people and our local committees have great local
>>> connections.  Our conferences are unique.
>>>
>>> Because of this friction, our overall high level of competence, and
>>> other factors, the SFC gave us perhaps more control over the conferences
>>> than other member projects... but the expectations on both sides weren't
>>> clearly defined which has led us to where we are now.  I think we're all
>>> making good progress though, and this call was a step in the right
>>> direction to get everyone's thoughts and needs out in the open.
>>>
>>> Lastly, I still have concerns about the accounting practices and
>>> software.
>>> I asked Galen to run the ledger for tomorrow's EOB meeting and it
>>> appears that the NC check from the conference is *still* not in our ledger.
>>> https://wiki.evergreen-ils.org/doku.php?id=governance:financ
>>> ials:update_2016_09_21
>>> I feel that there are problems with both the structure of the software
>>> and the workflow process.
>>>
>>> Thoughts?
>>>
>>> Grace
>>>
>>>
>>> On Wed, Sep 21, 2016 at 11:50 AM, Sharon Herbert <
>>> sharon.herbert at bc.libraries.coop> wrote:
>>>
>>>> Hi Grace,
>>>>
>>>> I've added a few more potential grant opportunities to the spreadsheet
>>>> that Kathy sent me - IMLS and Mellon grants look promising, but as we don't
>>>> have access to these in Canada, board members may know more about the
>>>> process and 501(3)(c) requirment, etc.
>>>> https://docs.google.com/spreadsheets/d/132a10eZE7SOssSs_LdbZ
>>>> 7JuY1u089h18FR2LhxxoVlg/edit?usp=sharing
>>>>
>>>> We can defer discussion on this until the next meeting if time is an
>>>> issue; the agenda is pretty full already.
>>>>
>>>> Thanks,
>>>> Sharon
>>>> Quoting Grace Dunbar <gdunbar at esilibrary.com>:
>>>>
>>>> Hi
>>>>> Please let me know if there's anything I've missed for the agenda
>>>>> tomorrow.
>>>>>
>>>>> https://wiki.evergreen-ils.org/doku.php?id=governance:minute
>>>>> s:2016-9-22
>>>>>
>>>>> Thanks!
>>>>> Grace
>>>>>
>>>>> --
>>>>> Grace Dunbar, Vice President
>>>>> Equinox - Open Your Library
>>>>> gdunbar at esilibrary.com
>>>>> 1-877-OPEN-ILS  |  www.esilibrary.com
>>>>>
>>>>
>>>>
>>>> --
>>>> Sharon Herbert
>>>> Sitka Manager | BC Libraries Cooperative
>>>> Toll-free: 1-855-383-5761 x1013 | Skype: sherbert42
>>>> Email: sharon.herbert at bc.libraries.coop | Twitter @sherbertbc
>>>> Website: http://bc.libraries.coop
>>>>
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>
>>>
>>>
>>> --
>>> Grace Dunbar, Vice President
>>> Equinox - Open Your Library
>>> gdunbar at esilibrary.com
>>> 1-877-OPEN-ILS  |  www.esilibrary.com
>>>
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>>
>> --
>> Ronald A. Gagnon
>> Executive Director
>> North Of Boston Library Exchange (NOBLE)
>> Danvers, Massachusetts  01923
>> 978-777-8844
>> www.noblenet.org
>>
>> _______________________________________________
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>>
>>
>

-- 
Grace Dunbar, Vice President
Equinox - Open Your Library
gdunbar at esilibrary.com
1-877-OPEN-ILS  |  www.esilibrary.com
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