[Eg-oversight-board] Agenda for tomorrow's EOB meeting

Thu Sep 22 08:31:07 EDT 2016

Ron et al.,

I think I missed the issue about paying interns.  That would be
disconcerting.

I think it ended positively but I still have concerns about the accounting
practices and responsiveness.  I am hopeful that the changes they are
planning will be positive.

Tim

On Wed, Sep 21, 2016 at 3:49 PM, Gagnon, Ron <gagnon at noblenet.org> wrote:

> Grace and all,
> Personally I was appalled that the SFC admitted they have to add pennies
> to keep track of payments to their interns!  Though I don't have a better
> alternative service to offer, I have serious concerns about them holding
> our money.
>
> Having been on the Massachusetts conference committee a few years ago, I
> feel that finding sponsors and vendors to underwrite the conference was one
> of the more difficult things, if only because it's something we never have
> to.  I know this was touched on today and progress is being made on some
> continuity, and that is good news.
>
> Ron
>
> On Wed, Sep 21, 2016 at 3:38 PM, Grace Dunbar <gdunbar at esilibrary.com>
> wrote:
>
>> Hi all,
>> I'm including a quick recap of takeaways from the SFC/EOB meeting today.
>> If anyone wants to chat about any of these at tomorrow's meeting, please
>> let me know and I'll add it to the agenda specifically.
>>
>> *SFC pointed out that they would be happy to transition us elsewhere if
>> we weren't happy.
>> *SFC reminded us that we can hire an outside firm to manage the
>> conference.
>> *SFC recently hired another person - 50% of his time will be dedicated to
>> the accounting software project.
>> *Member mailing lists are now monitored.
>> *Communication issues were discussed. The SFC provided more methods for
>> getting in touch with them. However issues of long (or no) response times
>> for emails was not satisfactorily resolved.
>> *Conference issues were discussed.  The two top issues for the SFC were
>> communication/consistency and invoicing.  Invoicing is a very real issue
>> and something the EOB conference committee should discuss to determine what
>> can be done to mitigate invoicing individuals for registrations.
>> *Communication and consistency year-to-year for the conference was
>> discussed at length.
>>
>> I have quite a bit of knowledge of the conference issues since prior to
>> the SFC, Equinox performed the fiduciary duties to the Evergreen community
>> pro bono.  Equinox signed the contracts with the venues, received money,
>> wrote the checks, balanced the ledger, etc.  When Evergreen moved to the
>> SFC, Equinox transferred those funds and that responsibility - however at
>> that point I began serving on the conference committees and have been
>> witness to every conference.
>>
>> My personal view is that of some of the reasons we're having trouble is
>> that the SFC projects up to that point didn't know how to run their own
>> conferences.  Therefore, the SFC was used to stepping in and handling it.
>> When they attempted that with our group there was some friction because we
>> have very capable people and our local committees have great local
>> connections.  Our conferences are unique.
>>
>> Because of this friction, our overall high level of competence, and other
>> factors, the SFC gave us perhaps more control over the conferences than
>> other member projects... but the expectations on both sides weren't clearly
>> defined which has led us to where we are now.  I think we're all making
>> good progress though, and this call was a step in the right direction to
>> get everyone's thoughts and needs out in the open.
>>
>> Lastly, I still have concerns about the accounting practices and software.
>> I asked Galen to run the ledger for tomorrow's EOB meeting and it appears
>> that the NC check from the conference is *still* not in our ledger.
>> https://wiki.evergreen-ils.org/doku.php?id=governance:financ
>> ials:update_2016_09_21
>> I feel that there are problems with both the structure of the software
>> and the workflow process.
>>
>> Thoughts?
>>
>> Grace
>>
>>
>> On Wed, Sep 21, 2016 at 11:50 AM, Sharon Herbert <
>> sharon.herbert at bc.libraries.coop> wrote:
>>
>>> Hi Grace,
>>>
>>> I've added a few more potential grant opportunities to the spreadsheet
>>> that Kathy sent me - IMLS and Mellon grants look promising, but as we don't
>>> have access to these in Canada, board members may know more about the
>>> process and 501(3)(c) requirment, etc.
>>> https://docs.google.com/spreadsheets/d/132a10eZE7SOssSs_LdbZ
>>> 7JuY1u089h18FR2LhxxoVlg/edit?usp=sharing
>>>
>>> We can defer discussion on this until the next meeting if time is an
>>> issue; the agenda is pretty full already.
>>>
>>> Thanks,
>>> Sharon
>>> Quoting Grace Dunbar <gdunbar at esilibrary.com>:
>>>
>>> Hi
>>>> Please let me know if there's anything I've missed for the agenda
>>>> tomorrow.
>>>>
>>>> https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2016-9-22
>>>>
>>>> Thanks!
>>>> Grace
>>>>
>>>> --
>>>> Grace Dunbar, Vice President
>>>> Equinox - Open Your Library
>>>> gdunbar at esilibrary.com
>>>> 1-877-OPEN-ILS  |  www.esilibrary.com
>>>>
>>>
>>>
>>> --
>>> Sharon Herbert
>>> Sitka Manager | BC Libraries Cooperative
>>> Toll-free: 1-855-383-5761 x1013 | Skype: sherbert42
>>> Email: sharon.herbert at bc.libraries.coop | Twitter @sherbertbc
>>> Website: http://bc.libraries.coop
>>>
>>>
>>> _______________________________________________
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>>> eg-oversight-board at list.evergreen-ils.org
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>>> ersight-board
>>>
>>
>>
>>
>> --
>> Grace Dunbar, Vice President
>> Equinox - Open Your Library
>> gdunbar at esilibrary.com
>> 1-877-OPEN-ILS  |  www.esilibrary.com
>>
>>
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>>
>>
>
>
> --
> Ronald A. Gagnon
> Executive Director
> North Of Boston Library Exchange (NOBLE)
> Danvers, Massachusetts  01923
> 978-777-8844
> www.noblenet.org
>
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>

-- 
Tim Spindler
tjspindler at gmail.com

*P**   Go Green - **Save a tree! Please don't print this e-mail unless it's
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