[Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval

Wed Apr 19 09:38:31 EDT 2017

Hi all--

Here is the revised budget with the 150 attendance figure.

Amy

On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <director at hagerstownlibrary.org
> wrote:

> +1 to the 150 number.
>
> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org> wrote:
>
>> I would also be more comfortable with the 150 attendee figure.
>> Ron
>>
>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org>
>> wrote:
>>
>>> Rounding up to 150 sounds good to me.  I can't imagine it changes cost
>>> projections.
>>>
>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org> wrote:
>>>
>>>> Hi all--
>>>>
>>>> The five year attendance average is 145.8.
>>>>
>>>> Round up to 150?
>>>>
>>>>
>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org>
>>>> wrote:
>>>>
>>>>> I agree that using a 5 year average may be a good model for projecting
>>>>> numbers unless you have some compelling data to indicate that would be
>>>>> wrong.
>>>>>
>>>>> Tim
>>>>>
>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>
>>>>>> I too have concerns about the number. The conference has only ever
>>>>>> hit the 200 mark once in its history. If we look at the average of the last
>>>>>> 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>
>>>>>>
>>>>>>
>>>>>> Terran McCanna
>>>>>> PINES Program Manager
>>>>>> Georgia Public Library Service
>>>>>> 1800 Century Place, Suite 150
>>>>>> Atlanta, GA 30345
>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>> tmccanna at georgialibraries.org
>>>>>>
>>>>>>
>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>
>>>>>>> I'm concerned about the attendance projections.  It seems we used
>>>>>>> the same reasoning to have higher estimates for the Covington location in
>>>>>>> 2017 and didn't realize those projections.
>>>>>>>
>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>
>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>>>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>>>>>> Missouri.
>>>>>>>>
>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>>> to be more conservative in our estimate.
>>>>>>>>
>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>
>>>>>>>> MOBIUS will be providing their own projectors for the conference,
>>>>>>>> which will help reduce the A/V costs.
>>>>>>>>
>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>
>>>>>>>> Once you're satisfied, I am requesting that you vote on this budget
>>>>>>>> (with possible revisions) via email as we still need to secure the venue,
>>>>>>>> the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>
>>>>>>>> Thank you for your time and consideration.
>>>>>>>>
>>>>>>>> Amy
>>>>>>>>
>>>>>>>> --
>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>> Amy Terlaga
>>>>>>>> Director of Member Services
>>>>>>>> Bibliomation, Inc.
>>>>>>>> 24 Wooster Avenue
>>>>>>>> Waterbury, CT  06708
>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>> terlaga at biblio.org
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Ruth Frasur
>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>> Township Library
>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>
>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>>
>>>>> Tim Spindler | Executive Director
>>>>>
>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>
>>>>> C/W MARS | http://www.cwmars.org
>>>>>
>>>>> 67 Millbrook St., Ste. 201
>>>>>
>>>>> Worcester, MA 01605
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>> --
>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>> Amy Terlaga
>>>> Director of Member Services
>>>> Bibliomation, Inc.
>>>> 24 Wooster Avenue
>>>> Waterbury, CT  06708
>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>> terlaga at biblio.org
>>>>
>>>
>>>
>>>
>>> --
>>>
>>> Tim Spindler | Executive Director
>>>
>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>
>>> C/W MARS | http://www.cwmars.org
>>>
>>> 67 Millbrook St., Ste. 201
>>>
>>> Worcester, MA 01605
>>>
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>>
>> --
>> Ronald A. Gagnon
>> Executive Director
>> North Of Boston Library Exchange (NOBLE)
>> Danvers, Massachusetts  01923
>> 978-777-8844 <(978)%20777-8844>
>> www.noblenet.org
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>

-- 
+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
Amy Terlaga
Director of Member Services
Bibliomation, Inc.
24 Wooster Avenue
Waterbury, CT  06708
(203)577-4070 x101
terlaga at biblio.org
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