[Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval

Wed Apr 19 09:20:09 EDT 2017

+1 to the 150 number.

On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org> wrote:

> I would also be more comfortable with the 150 attendee figure.
> Ron
>
> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
>> Rounding up to 150 sounds good to me.  I can't imagine it changes cost
>> projections.
>>
>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org> wrote:
>>
>>> Hi all--
>>>
>>> The five year attendance average is 145.8.
>>>
>>> Round up to 150?
>>>
>>>
>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org>
>>> wrote:
>>>
>>>> I agree that using a 5 year average may be a good model for projecting
>>>> numbers unless you have some compelling data to indicate that would be
>>>> wrong.
>>>>
>>>> Tim
>>>>
>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>> tmccanna at georgialibraries.org> wrote:
>>>>
>>>>> I too have concerns about the number. The conference has only ever hit
>>>>> the 200 mark once in its history. If we look at the average of the last 5
>>>>> years, it's only 146 and that includes the unusually high Raleigh
>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>
>>>>>
>>>>>
>>>>> Terran McCanna
>>>>> PINES Program Manager
>>>>> Georgia Public Library Service
>>>>> 1800 Century Place, Suite 150
>>>>> Atlanta, GA 30345
>>>>> 404-235-7138 <(404)%20235-7138>
>>>>> tmccanna at georgialibraries.org
>>>>>
>>>>>
>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>> director at hagerstownlibrary.org> wrote:
>>>>>
>>>>>> I'm concerned about the attendance projections.  It seems we used the
>>>>>> same reasoning to have higher estimates for the Covington location in 2017
>>>>>> and didn't realize those projections.
>>>>>>
>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>>> wrote:
>>>>>>
>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>
>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>>>>> Missouri.
>>>>>>>
>>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>>> to be more conservative in our estimate.
>>>>>>>
>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>
>>>>>>> MOBIUS will be providing their own projectors for the conference,
>>>>>>> which will help reduce the A/V costs.
>>>>>>>
>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>
>>>>>>> Once you're satisfied, I am requesting that you vote on this budget
>>>>>>> (with possible revisions) via email as we still need to secure the venue,
>>>>>>> the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>
>>>>>>> Thank you for your time and consideration.
>>>>>>>
>>>>>>> Amy
>>>>>>>
>>>>>>> --
>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>> Amy Terlaga
>>>>>>> Director of Member Services
>>>>>>> Bibliomation, Inc.
>>>>>>> 24 Wooster Avenue
>>>>>>> Waterbury, CT  06708
>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>> terlaga at biblio.org
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Ruth Frasur
>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>> Township Library
>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>
>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>>
>>>> Tim Spindler | Executive Director
>>>>
>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>
>>>> C/W MARS | http://www.cwmars.org
>>>>
>>>> 67 Millbrook St., Ste. 201
>>>>
>>>> Worcester, MA 01605
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>> --
>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>> Amy Terlaga
>>> Director of Member Services
>>> Bibliomation, Inc.
>>> 24 Wooster Avenue
>>> Waterbury, CT  06708
>>> (203)577-4070 x101 <(203)%20577-4070>
>>> terlaga at biblio.org
>>>
>>
>>
>>
>> --
>>
>> Tim Spindler | Executive Director
>>
>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>
>> C/W MARS | http://www.cwmars.org
>>
>> 67 Millbrook St., Ste. 201
>>
>> Worcester, MA 01605
>>
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
> Ronald A. Gagnon
> Executive Director
> North Of Boston Library Exchange (NOBLE)
> Danvers, Massachusetts  01923
> 978-777-8844 <(978)%20777-8844>
> www.noblenet.org
>
> _______________________________________________
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>
>

-- 
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632; f (765) 489-5808

*Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
<http://nettlecreekplayers.com>*
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