[Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval

Wed Apr 19 12:12:48 EDT 2017

I'll second.

On Wed, Apr 19, 2017 at 12:10 PM, Timothy Spindler <tspindler at cwmars.org>
wrote:

> Maybe to keep this official.  Can I have a motion to accept the revised
> budget and a second?
>
> Tim
>
> On Wed, Apr 19, 2017 at 10:54 AM, Terran McCanna <
> tmccanna at georgialibraries.org> wrote:
>
>> +1 from me for the revisions
>>
>> Terran McCanna
>> PINES Program Manager
>> Georgia Public Library Service
>> 1800 Century Place, Suite 150
>> Atlanta, GA 30345
>> 404-235-7138 <(404)%20235-7138>
>> tmccanna at georgialibraries.org
>>
>>
>> On Wed, Apr 19, 2017 at 10:44 AM, Ruth Frasur <
>> director at hagerstownlibrary.org> wrote:
>>
>>> +1 to this revised budget.
>>>
>>> On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <
>>> tmccanna at georgialibraries.org> wrote:
>>>
>>>> +1 from me as well
>>>>
>>>> Terran McCanna
>>>> PINES Program Manager
>>>> Georgia Public Library Service
>>>> 1800 Century Place, Suite 150
>>>> Atlanta, GA 30345
>>>> 404-235-7138 <(404)%20235-7138>
>>>> tmccanna at georgialibraries.org
>>>>
>>>>
>>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>>> director at hagerstownlibrary.org> wrote:
>>>>
>>>>> +1 to the 150 number.
>>>>>
>>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>>>> wrote:
>>>>>
>>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>>> Ron
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>>> tspindler at cwmars.org> wrote:
>>>>>>
>>>>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes
>>>>>>> cost projections.
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> Hi all--
>>>>>>>>
>>>>>>>> The five year attendance average is 145.8.
>>>>>>>>
>>>>>>>> Round up to 150?
>>>>>>>>
>>>>>>>>
>>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>
>>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>>> would be wrong.
>>>>>>>>>
>>>>>>>>> Tim
>>>>>>>>>
>>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>>
>>>>>>>>>> I too have concerns about the number. The conference has only
>>>>>>>>>> ever hit the 200 mark once in its history. If we look at the average of the
>>>>>>>>>> last 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> Terran McCanna
>>>>>>>>>> PINES Program Manager
>>>>>>>>>> Georgia Public Library Service
>>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>>> Atlanta, GA 30345
>>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>>
>>>>>>>>>>> I'm concerned about the attendance projections.  It seems we
>>>>>>>>>>> used the same reasoning to have higher estimates for the Covington location
>>>>>>>>>>> in 2017 and didn't realize those projections.
>>>>>>>>>>>
>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org
>>>>>>>>>>> > wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>>
>>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>>
>>>>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill
>>>>>>>>>>>> and Maegan feel fairly confident that given the conference's good location
>>>>>>>>>>>> next year, we should be able to hit those numbers.  They are projecting a
>>>>>>>>>>>> net of over $20,000 so we could bring those attendee numbers down if you
>>>>>>>>>>>> wanted us to be more conservative in our estimate.
>>>>>>>>>>>>
>>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>>
>>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>>
>>>>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>>>>
>>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>>>>
>>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>>
>>>>>>>>>>>> Amy
>>>>>>>>>>>>
>>>>>>>>>>>> --
>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>
>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> Ruth Frasur
>>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>>>> Township Library
>>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>>
>>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our
>>>>>>>>>>> Rockin' Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle
>>>>>>>>>>> Creek Players <http://nettlecreekplayers.com>*
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>> ersight-board
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>>
>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>
>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>
>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>
>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>
>>>>>>>>> Worcester, MA 01605
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>> --
>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>> Amy Terlaga
>>>>>>>> Director of Member Services
>>>>>>>> Bibliomation, Inc.
>>>>>>>> 24 Wooster Avenue
>>>>>>>> Waterbury, CT  06708
>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>> terlaga at biblio.org
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>>
>>>>>>> Tim Spindler | Executive Director
>>>>>>>
>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>
>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>
>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>
>>>>>>> Worcester, MA 01605
>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Ronald A. Gagnon
>>>>>> Executive Director
>>>>>> North Of Boston Library Exchange (NOBLE)
>>>>>> Danvers, Massachusetts  01923
>>>>>> 978-777-8844 <(978)%20777-8844>
>>>>>> www.noblenet.org
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Ruth Frasur
>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>>> Library
>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>
>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>> Players <http://nettlecreekplayers.com>*
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>
>>>
>>> --
>>> Ruth Frasur
>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>> Library
>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>> p (765) 489-5632; f (765) 489-5808
>>>
>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>> Players <http://nettlecreekplayers.com>*
>>>
>>
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>

-- 
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632; f (765) 489-5808

*Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
<http://nettlecreekplayers.com>*
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