[Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval

Wed Apr 19 12:15:17 EDT 2017

I have one motion from Ruth Frasur to accept the revised budget for the
2018 conference.  Can I have a second?

On Wed, Apr 19, 2017 at 12:12 PM, Ruth Frasur <
director at hagerstownlibrary.org> wrote:

> I'll second.
>
> On Wed, Apr 19, 2017 at 12:10 PM, Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
>> Maybe to keep this official.  Can I have a motion to accept the revised
>> budget and a second?
>>
>> Tim
>>
>> On Wed, Apr 19, 2017 at 10:54 AM, Terran McCanna <
>> tmccanna at georgialibraries.org> wrote:
>>
>>> +1 from me for the revisions
>>>
>>> Terran McCanna
>>> PINES Program Manager
>>> Georgia Public Library Service
>>> 1800 Century Place, Suite 150
>>> Atlanta, GA 30345
>>> 404-235-7138 <(404)%20235-7138>
>>> tmccanna at georgialibraries.org
>>>
>>>
>>> On Wed, Apr 19, 2017 at 10:44 AM, Ruth Frasur <
>>> director at hagerstownlibrary.org> wrote:
>>>
>>>> +1 to this revised budget.
>>>>
>>>> On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <
>>>> tmccanna at georgialibraries.org> wrote:
>>>>
>>>>> +1 from me as well
>>>>>
>>>>> Terran McCanna
>>>>> PINES Program Manager
>>>>> Georgia Public Library Service
>>>>> 1800 Century Place, Suite 150
>>>>> Atlanta, GA 30345
>>>>> 404-235-7138 <(404)%20235-7138>
>>>>> tmccanna at georgialibraries.org
>>>>>
>>>>>
>>>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>>>> director at hagerstownlibrary.org> wrote:
>>>>>
>>>>>> +1 to the 150 number.
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>>>>> wrote:
>>>>>>
>>>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>>>> Ron
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>
>>>>>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes
>>>>>>>> cost projections.
>>>>>>>>
>>>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> Hi all--
>>>>>>>>>
>>>>>>>>> The five year attendance average is 145.8.
>>>>>>>>>
>>>>>>>>> Round up to 150?
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>>
>>>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>>>> would be wrong.
>>>>>>>>>>
>>>>>>>>>> Tim
>>>>>>>>>>
>>>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>>>
>>>>>>>>>>> I too have concerns about the number. The conference has only
>>>>>>>>>>> ever hit the 200 mark once in its history. If we look at the average of the
>>>>>>>>>>> last 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> Terran McCanna
>>>>>>>>>>> PINES Program Manager
>>>>>>>>>>> Georgia Public Library Service
>>>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>>>> Atlanta, GA 30345
>>>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> I'm concerned about the attendance projections.  It seems we
>>>>>>>>>>>> used the same reasoning to have higher estimates for the Covington location
>>>>>>>>>>>> in 2017 and didn't realize those projections.
>>>>>>>>>>>>
>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <
>>>>>>>>>>>> terlaga at biblio.org> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>>>
>>>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>>>
>>>>>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill
>>>>>>>>>>>>> and Maegan feel fairly confident that given the conference's good location
>>>>>>>>>>>>> next year, we should be able to hit those numbers.  They are projecting a
>>>>>>>>>>>>> net of over $20,000 so we could bring those attendee numbers down if you
>>>>>>>>>>>>> wanted us to be more conservative in our estimate.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference
>>>>>>>>>>>>> Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>>>
>>>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>>>
>>>>>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Amy
>>>>>>>>>>>>>
>>>>>>>>>>>>> --
>>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>>
>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> --
>>>>>>>>>>>> Ruth Frasur
>>>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>>>>> Township Library
>>>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>>>
>>>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our
>>>>>>>>>>>> Rockin' Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle
>>>>>>>>>>>> Creek Players <http://nettlecreekplayers.com>*
>>>>>>>>>>>>
>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>> ersight-board
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>>
>>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>>
>>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>>
>>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>>
>>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>>
>>>>>>>>>> Worcester, MA 01605
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>> Amy Terlaga
>>>>>>>>> Director of Member Services
>>>>>>>>> Bibliomation, Inc.
>>>>>>>>> 24 Wooster Avenue
>>>>>>>>> Waterbury, CT  06708
>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>> terlaga at biblio.org
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>>
>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>
>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>
>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>
>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>
>>>>>>>> Worcester, MA 01605
>>>>>>>>
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Ronald A. Gagnon
>>>>>>> Executive Director
>>>>>>> North Of Boston Library Exchange (NOBLE)
>>>>>>> Danvers, Massachusetts  01923
>>>>>>> 978-777-8844 <(978)%20777-8844>
>>>>>>> www.noblenet.org
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Ruth Frasur
>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>> Township Library
>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>
>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Ruth Frasur
>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>> Library
>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>> p (765) 489-5632; f (765) 489-5808
>>>>
>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>> Players <http://nettlecreekplayers.com>*
>>>>
>>>
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>>
>> --
>>
>> Tim Spindler | Executive Director
>>
>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>
>> C/W MARS | http://www.cwmars.org
>>
>> 67 Millbrook St., Ste. 201
>>
>> Worcester, MA 01605
>>
>>
>
>
> --
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>

-- 

Tim Spindler | Executive Director

tspindler at cwmars.org | 508-755-3323 x120

C/W MARS | http://www.cwmars.org

67 Millbrook St., Ste. 201

Worcester, MA 01605
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