[Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval
Timothy Spindler
tspindler at cwmars.org
Wed Apr 19 12:34:00 EDT 2017
We have second. All in favor of accepting the Revised 2018 Conference
Budget please vote.
+1
On Wed, Apr 19, 2017 at 12:31 PM, Terran McCanna <
tmccanna at georgialibraries.org> wrote:
> I'll second that.
>
> Terran McCanna
> PINES Program Manager
> Georgia Public Library Service
> 1800 Century Place, Suite 150
> Atlanta, GA 30345
> 404-235-7138 <(404)%20235-7138>
> tmccanna at georgialibraries.org
>
>
> On Wed, Apr 19, 2017 at 12:15 PM, Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
>> I have one motion from Ruth Frasur to accept the revised budget for the
>> 2018 conference. Can I have a second?
>>
>> On Wed, Apr 19, 2017 at 12:12 PM, Ruth Frasur <
>> director at hagerstownlibrary.org> wrote:
>>
>>> I'll second.
>>>
>>> On Wed, Apr 19, 2017 at 12:10 PM, Timothy Spindler <tspindler at cwmars.org
>>> > wrote:
>>>
>>>> Maybe to keep this official. Can I have a motion to accept the revised
>>>> budget and a second?
>>>>
>>>> Tim
>>>>
>>>> On Wed, Apr 19, 2017 at 10:54 AM, Terran McCanna <
>>>> tmccanna at georgialibraries.org> wrote:
>>>>
>>>>> +1 from me for the revisions
>>>>>
>>>>> Terran McCanna
>>>>> PINES Program Manager
>>>>> Georgia Public Library Service
>>>>> 1800 Century Place, Suite 150
>>>>> Atlanta, GA 30345
>>>>> 404-235-7138 <(404)%20235-7138>
>>>>> tmccanna at georgialibraries.org
>>>>>
>>>>>
>>>>> On Wed, Apr 19, 2017 at 10:44 AM, Ruth Frasur <
>>>>> director at hagerstownlibrary.org> wrote:
>>>>>
>>>>>> +1 to this revised budget.
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <
>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>
>>>>>>> +1 from me as well
>>>>>>>
>>>>>>> Terran McCanna
>>>>>>> PINES Program Manager
>>>>>>> Georgia Public Library Service
>>>>>>> 1800 Century Place, Suite 150
>>>>>>> Atlanta, GA 30345
>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>> tmccanna at georgialibraries.org
>>>>>>>
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>
>>>>>>>> +1 to the 150 number.
>>>>>>>>
>>>>>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>>>>>> Ron
>>>>>>>>>
>>>>>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>>
>>>>>>>>>> Rounding up to 150 sounds good to me. I can't imagine it changes
>>>>>>>>>> cost projections.
>>>>>>>>>>
>>>>>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>>>> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hi all--
>>>>>>>>>>>
>>>>>>>>>>> The five year attendance average is 145.8.
>>>>>>>>>>>
>>>>>>>>>>> Round up to 150?
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>>>>>> would be wrong.
>>>>>>>>>>>>
>>>>>>>>>>>> Tim
>>>>>>>>>>>>
>>>>>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> I too have concerns about the number. The conference has only
>>>>>>>>>>>>> ever hit the 200 mark once in its history. If we look at the average of the
>>>>>>>>>>>>> last 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> Terran McCanna
>>>>>>>>>>>>> PINES Program Manager
>>>>>>>>>>>>> Georgia Public Library Service
>>>>>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>>>>>> Atlanta, GA 30345
>>>>>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> I'm concerned about the attendance projections. It seems we
>>>>>>>>>>>>>> used the same reasoning to have higher estimates for the Covington location
>>>>>>>>>>>>>> in 2017 and didn't realize those projections.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <
>>>>>>>>>>>>>> terlaga at biblio.org> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill
>>>>>>>>>>>>>>> and Maegan feel fairly confident that given the conference's good location
>>>>>>>>>>>>>>> next year, we should be able to hit those numbers. They are projecting a
>>>>>>>>>>>>>>> net of over $20,000 so we could bring those attendee numbers down if you
>>>>>>>>>>>>>>> wanted us to be more conservative in our estimate.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016
>>>>>>>>>>>>>>> Conference Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> After reviewing this budget (two documents), please refer
>>>>>>>>>>>>>>> all questions to me and I will check with Maegan and Debbie before
>>>>>>>>>>>>>>> responding.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Amy
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>>>>> Waterbury, CT 06708
>>>>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> --
>>>>>>>>>>>>>> Ruth Frasur
>>>>>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>>>>>>> Township Library
>>>>>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>, Our
>>>>>>>>>>>>>> Rockin' Facebook Page <http://facebook.com/hjtplibrary>, and The Nettle
>>>>>>>>>>>>>> Creek Players <http://nettlecreekplayers.com>*
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> --
>>>>>>>>>>>>
>>>>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>>>>
>>>>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>>>>
>>>>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>>>>
>>>>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>>>>
>>>>>>>>>>>> Worcester, MA 01605
>>>>>>>>>>>>
>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>> Director of Member Services
>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>> Waterbury, CT 06708
>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>>
>>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>>
>>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>>
>>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>>
>>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>>
>>>>>>>>>> Worcester, MA 01605
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Ronald A. Gagnon
>>>>>>>>> Executive Director
>>>>>>>>> North Of Boston Library Exchange (NOBLE)
>>>>>>>>> Danvers, Massachusetts 01923
>>>>>>>>> 978-777-8844 <(978)%20777-8844>
>>>>>>>>> www.noblenet.org
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Ruth Frasur
>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>> Township Library
>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>
>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>, Our Rockin'
>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>, and The Nettle Creek
>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Ruth Frasur
>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>> Township Library
>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>
>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>, Our Rockin'
>>>>>> Facebook Page <http://facebook.com/hjtplibrary>, and The Nettle Creek
>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>>
>>>> Tim Spindler | Executive Director
>>>>
>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>
>>>> C/W MARS | http://www.cwmars.org
>>>>
>>>> 67 Millbrook St., Ste. 201
>>>>
>>>> Worcester, MA 01605
>>>>
>>>>
>>>
>>>
>>> --
>>> Ruth Frasur
>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>> Library
>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>> p (765) 489-5632; f (765) 489-5808
>>>
>>> *Our Kickin' Website <http://hagerstownlibrary.org>, Our Rockin'
>>> Facebook Page <http://facebook.com/hjtplibrary>, and The Nettle Creek
>>> Players <http://nettlecreekplayers.com>*
>>>
>>
>>
>>
>> --
>>
>> Tim Spindler | Executive Director
>>
>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>
>> C/W MARS | http://www.cwmars.org
>>
>> 67 Millbrook St., Ste. 201
>>
>> Worcester, MA 01605
>>
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
--
Tim Spindler | Executive Director
tspindler at cwmars.org | 508-755-3323 x120
C/W MARS | http://www.cwmars.org
67 Millbrook St., Ste. 201
Worcester, MA 01605
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