[Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval

Wed Apr 19 12:31:37 EDT 2017

I'll second that.

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org

On Wed, Apr 19, 2017 at 12:15 PM, Timothy Spindler <tspindler at cwmars.org>
wrote:

> I have one motion from Ruth Frasur to accept the revised budget for the
> 2018 conference.  Can I have a second?
>
> On Wed, Apr 19, 2017 at 12:12 PM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
>> I'll second.
>>
>> On Wed, Apr 19, 2017 at 12:10 PM, Timothy Spindler <tspindler at cwmars.org>
>> wrote:
>>
>>> Maybe to keep this official.  Can I have a motion to accept the revised
>>> budget and a second?
>>>
>>> Tim
>>>
>>> On Wed, Apr 19, 2017 at 10:54 AM, Terran McCanna <
>>> tmccanna at georgialibraries.org> wrote:
>>>
>>>> +1 from me for the revisions
>>>>
>>>> Terran McCanna
>>>> PINES Program Manager
>>>> Georgia Public Library Service
>>>> 1800 Century Place, Suite 150
>>>> Atlanta, GA 30345
>>>> 404-235-7138 <(404)%20235-7138>
>>>> tmccanna at georgialibraries.org
>>>>
>>>>
>>>> On Wed, Apr 19, 2017 at 10:44 AM, Ruth Frasur <
>>>> director at hagerstownlibrary.org> wrote:
>>>>
>>>>> +1 to this revised budget.
>>>>>
>>>>> On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <
>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>
>>>>>> +1 from me as well
>>>>>>
>>>>>> Terran McCanna
>>>>>> PINES Program Manager
>>>>>> Georgia Public Library Service
>>>>>> 1800 Century Place, Suite 150
>>>>>> Atlanta, GA 30345
>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>> tmccanna at georgialibraries.org
>>>>>>
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>
>>>>>>> +1 to the 150 number.
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>>>>> Ron
>>>>>>>>
>>>>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>
>>>>>>>>> Rounding up to 150 sounds good to me.  I can't imagine it changes
>>>>>>>>> cost projections.
>>>>>>>>>
>>>>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> Hi all--
>>>>>>>>>>
>>>>>>>>>> The five year attendance average is 145.8.
>>>>>>>>>>
>>>>>>>>>> Round up to 150?
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>>>
>>>>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>>>>> would be wrong.
>>>>>>>>>>>
>>>>>>>>>>> Tim
>>>>>>>>>>>
>>>>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> I too have concerns about the number. The conference has only
>>>>>>>>>>>> ever hit the 200 mark once in its history. If we look at the average of the
>>>>>>>>>>>> last 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> Terran McCanna
>>>>>>>>>>>> PINES Program Manager
>>>>>>>>>>>> Georgia Public Library Service
>>>>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>>>>> Atlanta, GA 30345
>>>>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> I'm concerned about the attendance projections.  It seems we
>>>>>>>>>>>>> used the same reasoning to have higher estimates for the Covington location
>>>>>>>>>>>>> in 2017 and didn't realize those projections.
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <
>>>>>>>>>>>>> terlaga at biblio.org> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> This budget projects 200 attendees because Debbie Luchenbill
>>>>>>>>>>>>>> and Maegan feel fairly confident that given the conference's good location
>>>>>>>>>>>>>> next year, we should be able to hit those numbers.  They are projecting a
>>>>>>>>>>>>>> net of over $20,000 so we could bring those attendee numbers down if you
>>>>>>>>>>>>>> wanted us to be more conservative in our estimate.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016
>>>>>>>>>>>>>> Conference Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> After reviewing this budget (two documents), please refer all
>>>>>>>>>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on this
>>>>>>>>>>>>>> budget (with possible revisions) via email as we still need to secure the
>>>>>>>>>>>>>> venue, the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Amy
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> --
>>>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> --
>>>>>>>>>>>>> Ruth Frasur
>>>>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>>>>>> Township Library
>>>>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>>>>
>>>>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our
>>>>>>>>>>>>> Rockin' Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle
>>>>>>>>>>>>> Creek Players <http://nettlecreekplayers.com>*
>>>>>>>>>>>>>
>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>>
>>>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>>>
>>>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>>>
>>>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>>>
>>>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>>>
>>>>>>>>>>> Worcester, MA 01605
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>> ersight-board
>>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>> Amy Terlaga
>>>>>>>>>> Director of Member Services
>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>>
>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>
>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>
>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>
>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>
>>>>>>>>> Worcester, MA 01605
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Ronald A. Gagnon
>>>>>>>> Executive Director
>>>>>>>> North Of Boston Library Exchange (NOBLE)
>>>>>>>> Danvers, Massachusetts  01923
>>>>>>>> 978-777-8844 <(978)%20777-8844>
>>>>>>>> www.noblenet.org
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> eg-oversight-board mailing list
>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>> ersight-board
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Ruth Frasur
>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>> Township Library
>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>
>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Ruth Frasur
>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>>> Library
>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>
>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>> Players <http://nettlecreekplayers.com>*
>>>>>
>>>>
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>>
>>> --
>>>
>>> Tim Spindler | Executive Director
>>>
>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>
>>> C/W MARS | http://www.cwmars.org
>>>
>>> 67 Millbrook St., Ste. 201
>>>
>>> Worcester, MA 01605
>>>
>>>
>>
>>
>> --
>> Ruth Frasur
>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>> Library
>> 10 W. College Street in Hagerstown, Indiana (47346)
>> p (765) 489-5632; f (765) 489-5808
>>
>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>> Players <http://nettlecreekplayers.com>*
>>
>
>
>
> --
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
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