[Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval

Wed Apr 19 13:00:17 EDT 2017

+1

--
Mike Rylander
 | President
 | Equinox Open Library Initiative
 | phone:  1-877-OPEN-ILS (673-6457)
 | email:  miker at equinoxinitiative.org
 | web:  http://equinoxinitiative.org

On Wed, Apr 19, 2017 at 12:36 PM, Ruth Frasur <
director at hagerstownlibrary.org> wrote:

> +1
>
> On Wed, Apr 19, 2017 at 12:34 PM, Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
>> We have second.  All in favor of accepting the Revised 2018 Conference
>> Budget please vote.
>>
>> +1
>>
>> On Wed, Apr 19, 2017 at 12:31 PM, Terran McCanna <
>> tmccanna at georgialibraries.org> wrote:
>>
>>> I'll second that.
>>>
>>> Terran McCanna
>>> PINES Program Manager
>>> Georgia Public Library Service
>>> 1800 Century Place, Suite 150
>>> Atlanta, GA 30345
>>> 404-235-7138 <(404)%20235-7138>
>>> tmccanna at georgialibraries.org
>>>
>>>
>>> On Wed, Apr 19, 2017 at 12:15 PM, Timothy Spindler <tspindler at cwmars.org
>>> > wrote:
>>>
>>>> I have one motion from Ruth Frasur to accept the revised budget for the
>>>> 2018 conference.  Can I have a second?
>>>>
>>>> On Wed, Apr 19, 2017 at 12:12 PM, Ruth Frasur <
>>>> director at hagerstownlibrary.org> wrote:
>>>>
>>>>> I'll second.
>>>>>
>>>>> On Wed, Apr 19, 2017 at 12:10 PM, Timothy Spindler <
>>>>> tspindler at cwmars.org> wrote:
>>>>>
>>>>>> Maybe to keep this official.  Can I have a motion to accept the
>>>>>> revised budget and a second?
>>>>>>
>>>>>> Tim
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 10:54 AM, Terran McCanna <
>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>
>>>>>>> +1 from me for the revisions
>>>>>>>
>>>>>>> Terran McCanna
>>>>>>> PINES Program Manager
>>>>>>> Georgia Public Library Service
>>>>>>> 1800 Century Place, Suite 150
>>>>>>> Atlanta, GA 30345
>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>> tmccanna at georgialibraries.org
>>>>>>>
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 10:44 AM, Ruth Frasur <
>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>
>>>>>>>> +1 to this revised budget.
>>>>>>>>
>>>>>>>> On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <
>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>
>>>>>>>>> +1 from me as well
>>>>>>>>>
>>>>>>>>> Terran McCanna
>>>>>>>>> PINES Program Manager
>>>>>>>>> Georgia Public Library Service
>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>> Atlanta, GA 30345
>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>
>>>>>>>>>> +1 to the 150 number.
>>>>>>>>>>
>>>>>>>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org
>>>>>>>>>> > wrote:
>>>>>>>>>>
>>>>>>>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>>>>>>>> Ron
>>>>>>>>>>>
>>>>>>>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Rounding up to 150 sounds good to me.  I can't imagine it
>>>>>>>>>>>> changes cost projections.
>>>>>>>>>>>>
>>>>>>>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <
>>>>>>>>>>>> terlaga at biblio.org> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Hi all--
>>>>>>>>>>>>>
>>>>>>>>>>>>> The five year attendance average is 145.8.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Round up to 150?
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>>>>>>>> would be wrong.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Tim
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> I too have concerns about the number. The conference has
>>>>>>>>>>>>>>> only ever hit the 200 mark once in its history. If we look at the average
>>>>>>>>>>>>>>> of the last 5 years, it's only 146 and that includes the unusually high
>>>>>>>>>>>>>>> Raleigh numbers.We did get a bump in Raleigh because there were so many
>>>>>>>>>>>>>>> attendees from NC there because there are so many libraries moving onto
>>>>>>>>>>>>>>> Evergreen or getting ready to move to Evergreen, but I'm not confident we'd
>>>>>>>>>>>>>>> get that bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Terran McCanna
>>>>>>>>>>>>>>> PINES Program Manager
>>>>>>>>>>>>>>> Georgia Public Library Service
>>>>>>>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>>>>>>>> Atlanta, GA 30345
>>>>>>>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> I'm concerned about the attendance projections.  It seems
>>>>>>>>>>>>>>>> we used the same reasoning to have higher estimates for the Covington
>>>>>>>>>>>>>>>> location in 2017 and didn't realize those projections.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <
>>>>>>>>>>>>>>>> terlaga at biblio.org> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> This budget projects 200 attendees because Debbie
>>>>>>>>>>>>>>>>> Luchenbill and Maegan feel fairly confident that given the conference's
>>>>>>>>>>>>>>>>> good location next year, we should be able to hit those numbers.  They are
>>>>>>>>>>>>>>>>> projecting a net of over $20,000 so we could bring those attendee numbers
>>>>>>>>>>>>>>>>> down if you wanted us to be more conservative in our estimate.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016
>>>>>>>>>>>>>>>>> Conference Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> After reviewing this budget (two documents), please refer
>>>>>>>>>>>>>>>>> all questions to me and I will check with Maegan and Debbie before
>>>>>>>>>>>>>>>>> responding.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on
>>>>>>>>>>>>>>>>> this budget (with possible revisions) via email as we still need to secure
>>>>>>>>>>>>>>>>> the venue, the St. Charles Convention Center, with the adjoining Embassy
>>>>>>>>>>>>>>>>> Suites.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Amy
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>>>>> http://list.evergreen-ils.org/
>>>>>>>>>>>>>>>>> cgi-bin/mailman/listinfo/eg-oversight-board
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>> Ruth Frasur
>>>>>>>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown -
>>>>>>>>>>>>>>>> Jefferson Township Library
>>>>>>>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our
>>>>>>>>>>>>>>>> Rockin' Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle
>>>>>>>>>>>>>>>> Creek Players <http://nettlecreekplayers.com>*
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>>>> http://list.evergreen-ils.org/
>>>>>>>>>>>>>>>> cgi-bin/mailman/listinfo/eg-oversight-board
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Worcester, MA 01605
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>>
>>>>>>>>>>>>> --
>>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> --
>>>>>>>>>>>>
>>>>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>>>>
>>>>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>>>>
>>>>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>>>>
>>>>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>>>>
>>>>>>>>>>>> Worcester, MA 01605
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> Ronald A. Gagnon
>>>>>>>>>>> Executive Director
>>>>>>>>>>> North Of Boston Library Exchange (NOBLE)
>>>>>>>>>>> Danvers, Massachusetts  01923
>>>>>>>>>>> 978-777-8844 <(978)%20777-8844>
>>>>>>>>>>> www.noblenet.org
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>> ersight-board
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Ruth Frasur
>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>>> Township Library
>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>
>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Ruth Frasur
>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>> Township Library
>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>
>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> eg-oversight-board mailing list
>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>> ersight-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>>
>>>>>> Tim Spindler | Executive Director
>>>>>>
>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>
>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>
>>>>>> 67 Millbrook St., Ste. 201
>>>>>>
>>>>>> Worcester, MA 01605
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Ruth Frasur
>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>>> Library
>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>
>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>> Players <http://nettlecreekplayers.com>*
>>>>>
>>>>
>>>>
>>>>
>>>> --
>>>>
>>>> Tim Spindler | Executive Director
>>>>
>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>
>>>> C/W MARS | http://www.cwmars.org
>>>>
>>>> 67 Millbrook St., Ste. 201
>>>>
>>>> Worcester, MA 01605
>>>>
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>> ersight-board
>>>>
>>>>
>>>
>>
>>
>> --
>>
>> Tim Spindler | Executive Director
>>
>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>
>> C/W MARS | http://www.cwmars.org
>>
>> 67 Millbrook St., Ste. 201
>>
>> Worcester, MA 01605
>>
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>
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