[Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval

Wed Apr 19 12:53:22 EDT 2017

+1
Ron

On Wed, Apr 19, 2017 at 12:34 PM, Timothy Spindler <tspindler at cwmars.org>
wrote:

> We have second.  All in favor of accepting the Revised 2018 Conference
> Budget please vote.
>
> +1
>
> On Wed, Apr 19, 2017 at 12:31 PM, Terran McCanna <
> tmccanna at georgialibraries.org> wrote:
>
>> I'll second that.
>>
>> Terran McCanna
>> PINES Program Manager
>> Georgia Public Library Service
>> 1800 Century Place, Suite 150
>> Atlanta, GA 30345
>> 404-235-7138 <(404)%20235-7138>
>> tmccanna at georgialibraries.org
>>
>>
>> On Wed, Apr 19, 2017 at 12:15 PM, Timothy Spindler <tspindler at cwmars.org>
>> wrote:
>>
>>> I have one motion from Ruth Frasur to accept the revised budget for the
>>> 2018 conference.  Can I have a second?
>>>
>>> On Wed, Apr 19, 2017 at 12:12 PM, Ruth Frasur <
>>> director at hagerstownlibrary.org> wrote:
>>>
>>>> I'll second.
>>>>
>>>> On Wed, Apr 19, 2017 at 12:10 PM, Timothy Spindler <
>>>> tspindler at cwmars.org> wrote:
>>>>
>>>>> Maybe to keep this official.  Can I have a motion to accept the
>>>>> revised budget and a second?
>>>>>
>>>>> Tim
>>>>>
>>>>> On Wed, Apr 19, 2017 at 10:54 AM, Terran McCanna <
>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>
>>>>>> +1 from me for the revisions
>>>>>>
>>>>>> Terran McCanna
>>>>>> PINES Program Manager
>>>>>> Georgia Public Library Service
>>>>>> 1800 Century Place, Suite 150
>>>>>> Atlanta, GA 30345
>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>> tmccanna at georgialibraries.org
>>>>>>
>>>>>>
>>>>>> On Wed, Apr 19, 2017 at 10:44 AM, Ruth Frasur <
>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>
>>>>>>> +1 to this revised budget.
>>>>>>>
>>>>>>> On Wed, Apr 19, 2017 at 10:41 AM, Terran McCanna <
>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>
>>>>>>>> +1 from me as well
>>>>>>>>
>>>>>>>> Terran McCanna
>>>>>>>> PINES Program Manager
>>>>>>>> Georgia Public Library Service
>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>> Atlanta, GA 30345
>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>
>>>>>>>>
>>>>>>>> On Wed, Apr 19, 2017 at 9:20 AM, Ruth Frasur <
>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>
>>>>>>>>> +1 to the 150 number.
>>>>>>>>>
>>>>>>>>> On Wed, Apr 19, 2017 at 8:55 AM, Gagnon, Ron <gagnon at noblenet.org>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> I would also be more comfortable with the 150 attendee figure.
>>>>>>>>>> Ron
>>>>>>>>>>
>>>>>>>>>> On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <
>>>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>>>
>>>>>>>>>>> Rounding up to 150 sounds good to me.  I can't imagine it
>>>>>>>>>>> changes cost projections.
>>>>>>>>>>>
>>>>>>>>>>> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org
>>>>>>>>>>> > wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Hi all--
>>>>>>>>>>>>
>>>>>>>>>>>> The five year attendance average is 145.8.
>>>>>>>>>>>>
>>>>>>>>>>>> Round up to 150?
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <
>>>>>>>>>>>> tspindler at cwmars.org> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> I agree that using a 5 year average may be a good model for
>>>>>>>>>>>>> projecting numbers unless you have some compelling data to indicate that
>>>>>>>>>>>>> would be wrong.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Tim
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>>>>>>>>>>>> tmccanna at georgialibraries.org> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> I too have concerns about the number. The conference has only
>>>>>>>>>>>>>> ever hit the 200 mark once in its history. If we look at the average of the
>>>>>>>>>>>>>> last 5 years, it's only 146 and that includes the unusually high Raleigh
>>>>>>>>>>>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>>>>>>>>>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>>>>>>>>>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>>>>>>>>>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Terran McCanna
>>>>>>>>>>>>>> PINES Program Manager
>>>>>>>>>>>>>> Georgia Public Library Service
>>>>>>>>>>>>>> 1800 Century Place, Suite 150
>>>>>>>>>>>>>> Atlanta, GA 30345
>>>>>>>>>>>>>> 404-235-7138 <(404)%20235-7138>
>>>>>>>>>>>>>> tmccanna at georgialibraries.org
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>>>>>>>>>>>> director at hagerstownlibrary.org> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> I'm concerned about the attendance projections.  It seems we
>>>>>>>>>>>>>>> used the same reasoning to have higher estimates for the Covington location
>>>>>>>>>>>>>>> in 2017 and didn't realize those projections.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <
>>>>>>>>>>>>>>> terlaga at biblio.org> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Hello Evergreen Oversight Board,
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the
>>>>>>>>>>>>>>>> conference budget for the 2018 Evergreen International Conference in St.
>>>>>>>>>>>>>>>> Charles, Missouri.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> This budget projects 200 attendees because Debbie
>>>>>>>>>>>>>>>> Luchenbill and Maegan feel fairly confident that given the conference's
>>>>>>>>>>>>>>>> good location next year, we should be able to hit those numbers.  They are
>>>>>>>>>>>>>>>> projecting a net of over $20,000 so we could bring those attendee numbers
>>>>>>>>>>>>>>>> down if you wanted us to be more conservative in our estimate.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Maegan used the 2017 Conference Budget and the 2016
>>>>>>>>>>>>>>>> Conference Budget as examples in putting together some of her numbers (ex -
>>>>>>>>>>>>>>>> sponsorship counts, exhibitor counts).
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> MOBIUS will be providing their own projectors for the
>>>>>>>>>>>>>>>> conference, which will help reduce the A/V costs.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> After reviewing this budget (two documents), please refer
>>>>>>>>>>>>>>>> all questions to me and I will check with Maegan and Debbie before
>>>>>>>>>>>>>>>> responding.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Once you're satisfied, I am requesting that you vote on
>>>>>>>>>>>>>>>> this budget (with possible revisions) via email as we still need to secure
>>>>>>>>>>>>>>>> the venue, the St. Charles Convention Center, with the adjoining Embassy
>>>>>>>>>>>>>>>> Suites.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Thank you for your time and consideration.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Amy
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>>>> http://list.evergreen-ils.org/
>>>>>>>>>>>>>>>> cgi-bin/mailman/listinfo/eg-oversight-board
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>> Ruth Frasur
>>>>>>>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown -
>>>>>>>>>>>>>>> Jefferson Township Library
>>>>>>>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our
>>>>>>>>>>>>>>> Rockin' Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle
>>>>>>>>>>>>>>> Creek Players <http://nettlecreekplayers.com>*
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> --
>>>>>>>>>>>>>
>>>>>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>>>>>
>>>>>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>>>>>
>>>>>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>>>>>
>>>>>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>>>>>
>>>>>>>>>>>>> Worcester, MA 01605
>>>>>>>>>>>>>
>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>>>> ersight-board
>>>>>>>>>>>>>
>>>>>>>>>>>> --
>>>>>>>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>>>>>>>> Amy Terlaga
>>>>>>>>>>>> Director of Member Services
>>>>>>>>>>>> Bibliomation, Inc.
>>>>>>>>>>>> 24 Wooster Avenue
>>>>>>>>>>>> Waterbury, CT  06708
>>>>>>>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>>>>>>>> terlaga at biblio.org
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>>
>>>>>>>>>>> Tim Spindler | Executive Director
>>>>>>>>>>>
>>>>>>>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>>>>>>>
>>>>>>>>>>> C/W MARS | http://www.cwmars.org
>>>>>>>>>>>
>>>>>>>>>>> 67 Millbrook St., Ste. 201
>>>>>>>>>>>
>>>>>>>>>>> Worcester, MA 01605
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>>> ersight-board
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Ronald A. Gagnon
>>>>>>>>>> Executive Director
>>>>>>>>>> North Of Boston Library Exchange (NOBLE)
>>>>>>>>>> Danvers, Massachusetts  01923
>>>>>>>>>> 978-777-8844 <(978)%20777-8844>
>>>>>>>>>> www.noblenet.org
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>>> ersight-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Ruth Frasur
>>>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>>>> Township Library
>>>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>>>
>>>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> eg-oversight-board mailing list
>>>>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>>>>> ersight-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Ruth Frasur
>>>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson
>>>>>>> Township Library
>>>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>>>
>>>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>>>> Players <http://nettlecreekplayers.com>*
>>>>>>>
>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>>
>>>>> Tim Spindler | Executive Director
>>>>>
>>>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>>>
>>>>> C/W MARS | http://www.cwmars.org
>>>>>
>>>>> 67 Millbrook St., Ste. 201
>>>>>
>>>>> Worcester, MA 01605
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Ruth Frasur
>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>> Library
>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>> p (765) 489-5632; f (765) 489-5808
>>>>
>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>> Players <http://nettlecreekplayers.com>*
>>>>
>>>
>>>
>>>
>>> --
>>>
>>> Tim Spindler | Executive Director
>>>
>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>
>>> C/W MARS | http://www.cwmars.org
>>>
>>> 67 Millbrook St., Ste. 201
>>>
>>> Worcester, MA 01605
>>>
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>>>
>>
>
>
> --
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>

-- 
Ronald A. Gagnon
Executive Director
North Of Boston Library Exchange (NOBLE)
Danvers, Massachusetts  01923
978-777-8844
www.noblenet.org
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