[Eg-oversight-board] Updated By-Laws

Fri Apr 20 12:44:19 EDT 2018

I like Mike’s language.

From: eg-oversight-board [mailto:eg-oversight-board-bounces at list.evergreen-ils.org] On Behalf Of Ruth Frasur
Sent: Friday, April 20, 2018 11:03 AM
To: Terran McCanna <tmccanna at georgialibraries.org>
Cc: Oversight Board <eg-oversight-board at list.evergreen-ils.org>
Subject: Re: [Eg-oversight-board] Updated By-Laws

I'm just nodding which doesn't translate well to email.

On Fri, Apr 20, 2018 at 11:00 AM, Terran McCanna <tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>> wrote:
Me too!

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>

On Fri, Apr 20, 2018 at 10:56 AM, Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>> wrote:
Sounds good to me.

On Fri, Apr 20, 2018 at 10:54 AM Mike Rylander <mrylander at gmail.com<mailto:mrylander at gmail.com>> wrote:
I am fine with Scott's suggested wording if we want to require two board members be on a committee, and that the chair must be a board member.  In particular, I am thinking of the conference committee, where we have a few folks with concentrated knowledge that would be ideal for chairing the committee, but may not be serving on the board in any given year.

How about the following instead:

Section 4:3 Other Committees.
The Corporation may have other Committees consisting of at least one Director appointed by a majority of all the Directors in office, and at least one additional individual from within the Evergreen user community, regardless whether that individual serve on the board at the time of committee appointment, appointed by a majority of all the Directors in office. Such other committees shall have such purposes and such powers as the Board may confer, subject to the limitations described in Section 4:4 below. The Board shall appoint two or more individuals, one of which must be a Director in office, as members of any such Committee and the Board shall shall designate one such Committee member as the chair of the Committee. Subject to Section 4:4 below, the Board shall have the power at any time to expand or limit the authority of, dissolve, and fill vacancies in, or change the membership of, any such Committee.

Thanks,

--
Mike Rylander
 | President
 | Equinox Open Library Initiative
 | phone:  1-877-OPEN-ILS (673-6457)
 | email:  miker at equinoxinitiative.org<mailto:miker at equinoxinitiative.org>
 | web:  http://equinoxinitiative.org

On Fri, Apr 20, 2018 at 9:33 AM, scott.thomas at sparkpa.org<mailto:scott.thomas at sparkpa.org> <scott.thomas at sparkpa.org<mailto:scott.thomas at sparkpa.org>> wrote:
Tim,
   I like the idea of specifying it as you do in your last sentence. I would recommend a change in wording to make it consistent with the language elsewhere:

“The board may supplement committee membership with representatives from the community of Evergreen users who do not currently serve on the Board.”

Scott

From: eg-oversight-board [mailto:eg-oversight-board-bounces at list.evergreen-ils.org<mailto:eg-oversight-board-bounces at list.evergreen-ils.org>] On Behalf Of Timothy Spindler
Sent: Thursday, April 19, 2018 12:40 PM
To: Terran McCanna <tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>>
Cc: Oversight Board <eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>>
Subject: Re: [Eg-oversight-board] Updated By-Laws

How about changin

Section 4:3 Other Committees.
The Corporation may have other Committees consisting of two or more Directors appointed by a majority of all the Directors in office. Such other committees shall have such purposes and such powers as the Board may confer, subject to the limitations described in Section 4:4 below. The Board shall appoint two or more Directors as members of any such Committee and shall designate one such Director as the chair of the Committee. Subject to Section 4:4 below, the Board shall have the power at any time to expand or limit the authority of, dissolve, and fill vacancies in, or change the membership of, any such Committee.
to

Section 4:3 Other Committees.
The Corporation may have other Committees consisting of two or more Directors appointed by a majority of all the Directors in office. Such other committees shall have such purposes and such powers as the Board may confer, subject to the limitations described in Section 4:4 below. The Board shall appoint two or more Directors as members of any such Committee and shall designate one such Director as the chair of the Committee. Subject to Section 4:4 below, the Board shall have the power at any time to expand or limit the authority of, dissolve, and fill vacancies in, or change the membership of, any such Committee.  The board may also include members from the Evergreen users who do not serve on the board.
My other thought is this line may allow for it." Board shall have the power at any time to expand or limit the authority of, dissolve, and fill vacancies in, or change the membership of, any such Committee. "

[https://lh5.googleusercontent.com/C1fNrKOLEXFs-jfAIXQIMqbKqVBCJrBceOenfgotAcJE6XtZ2ZeeTYFkyfir63-HfzjX6q5zhBQWiO5RZk2tYnWzJ1_rjAADAH4nCmiuhNJuoG8HZLq7MBW-pAU4R9ScKcCybdVO]<http://www.cwmars.org>

Tim Spindler | Executive Director | CW MARS

tspindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120

http://www.cwmars.org<http://www.cwmars.org/>

On Thu, Apr 19, 2018 at 11:30 AM, Terran McCanna <tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>> wrote:
Looks great, Tim. Good catch on the Committees, Mike.

Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150 <https://maps.google.com/?q=1800+Century+Place,+Suite+150++Atlanta,+GA+30345&entry=gmail&source=g>
Atlanta, GA 30345<https://maps.google.com/?q=1800+Century+Place,+Suite+150++Atlanta,+GA+30345&entry=gmail&source=g> <https://maps.google.com/?q=1800+Century+Place,+Suite+150%0D%0A+%0D%0A+Atlanta,+GA+30345&entry=gmail&source=g>
404-235-7138
tmccanna at georgialibraries.org<mailto:tmccanna at georgialibraries.org>

On Thu, Apr 19, 2018 at 10:02 AM, Mike Rylander <mrylander at gmail.com<mailto:mrylander at gmail.com>> wrote:
Thanks, Tim.

The changes to the election sections look much better.  The language about filling vacancies might need to be explicitly subordinate to the general language regarding staggered terms, but I think the intent is fairly clear now.

Regarding the Committees section, all parts specify that the committees will be made up of Directors (that is, EOB members).  Traditionally we have invited assistance from outside the EOB for several officially designated committees, and I wonder if we shouldn't adjust the bylaws to explicitly allow for that.  In particular, I think section 4:3, Other Committees, should get this change.

Otherwise, it looks to be in good shape.

Thanks!

--
Mike Rylander
 | President
 | Equinox Open Library Initiative
 | phone:  1-877-OPEN-ILS (673-6457)
 | email:  miker at equinoxinitiative.org<mailto:miker at equinoxinitiative.org>
 | web:  http://equinoxinitiative.org

On Thu, Apr 19, 2018 at 8:03 AM, Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>> wrote:
Attached are the updated by-laws marked in red.  Please let me know by the 5 PM PST Monday if you have no other changes.  If you think we need more time, also please let me know by 5 PM PST Monday.

[https://lh5.googleusercontent.com/C1fNrKOLEXFs-jfAIXQIMqbKqVBCJrBceOenfgotAcJE6XtZ2ZeeTYFkyfir63-HfzjX6q5zhBQWiO5RZk2tYnWzJ1_rjAADAH4nCmiuhNJuoG8HZLq7MBW-pAU4R9ScKcCybdVO]<http://www.cwmars.org>

Tim Spindler | Executive Director | CW MARS

tspindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120

http://www.cwmars.org<http://www.cwmars.org/>

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[https://lh5.googleusercontent.com/C1fNrKOLEXFs-jfAIXQIMqbKqVBCJrBceOenfgotAcJE6XtZ2ZeeTYFkyfir63-HfzjX6q5zhBQWiO5RZk2tYnWzJ1_rjAADAH4nCmiuhNJuoG8HZLq7MBW-pAU4R9ScKcCybdVO]<http://www.cwmars.org>

Tim Spindler | Executive Director | CW MARS

tspindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120

http://www.cwmars.org<http://www.cwmars.org/>

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--
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632; f (765) 489-5808

Our Kickin' Website<http://hagerstownlibrary.org>,  Our Rockin' Facebook Page<http://facebook.com/hjtplibrary>,  and The Nettle Creek Players<http://nettlecreekplayers.com>
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