[Eg-oversight-board] Fwd: Nonprofit Documents

Wed Mar 7 12:59:10 EST 2018

I'm also in favor of going ahead, even though establishing a relationship with an attorney would be ideal.

________________________________
From: eg-oversight-board <eg-oversight-board-bounces at list.evergreen-ils.org> on behalf of Ruth Frasur <rfrasur at gmail.com>
Sent: Wednesday, March 7, 2018 12:16 PM
To: scott.thomas at sparkpa.org
Cc: Oversight Board; Sharon Herbert
Subject: Re: [Eg-oversight-board] Fwd: Nonprofit Documents

1.  I'm in favor with going ahead and signing the formation docs.
2.  I also agree with Mike that it'd be ideal to have a relationship established with an attorney as early on in this process as possible so that they have that "historical knowledge" that'd ease processes as we move forward.  Do we know of anyone who would either fit the bill or someone that'd know someone that'd fit the bill?

On Wed, Mar 7, 2018 at 12:04 PM, scott.thomas at sparkpa.org<mailto:scott.thomas at sparkpa.org> <scott.thomas at sparkpa.org<mailto:scott.thomas at sparkpa.org>> wrote:

Hi Tim,

   I agree with Mike that we should establish our own relationship with an attorney as quickly as possible. However, I think, for the sake of expediency, we should still proceed with the MOBIUS arrangement. We need to pick a state, the MOBIUS attorneys are experts in Missouri incorporation procedures, and, since the arrangement is limited in duration and scope, I see no danger in it.

Scott

From: eg-oversight-board [mailto:eg-oversight-board-bounces at list.evergreen-ils.org<mailto:eg-oversight-board-bounces at list.evergreen-ils.org>] On Behalf Of Mike Rylander
Sent: Wednesday, March 7, 2018 9:53 AM
To: Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>>
Cc: Oversight Board <eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>>; Sharon Herbert <sharon.herbert at bc.libraries.coop<mailto:sharon.herbert at bc.libraries.coop>>
Subject: Re: [Eg-oversight-board] Fwd: Nonprofit Documents

Tim,

Regarding SFC review of documents, does this refer to the exempt status application, as well as potential agreements between the new NPO and MOBIUS, positing that the SFC transfer will occur after all of formation, successful application for exempt status, and an eventual MOBIUS continuing services agreement?

My preference, from the perspective of having gone through NPO formation and successful exempt status application relatively recently, would be that Evergreen engage with, and build a relationship with, an attorney at the start of the process so that our counsel will have first-hand knowledge of the entire process and be better able to efficiently address issues that could stem from the early steps of this journey.  Also, while I have no reason to expect complications, having a retained counsel for the continuing services agreement negotiation separate from both SFC and Jenkins & Kling seems best, to me, for creating an at-arms-length agreement. I understand that this may be cost prohibitive, but I don't know that we have priced it out, either.

As for a cap, I think as long as we are fully engaged in the process we can spot any unexpected cost issues early and address as appropriate.

Thanks, Tim!

--
Mike Rylander
 | President
 | Equinox Open Library Initiative
 | phone:  1-877-OPEN-ILS (673-6457)
 | email:  miker at equinoxinitiative.org<mailto:miker at equinoxinitiative.org>
 | web:  http://equinoxinitiative.org

On Wed, Mar 7, 2018 at 8:35 AM, Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>> wrote:

I'm not sure how others feel but for the formation I would be willing to move forward without asking for a cap or going through a review with an attorney.  I think the final documents need a more formal review.  I think the most important thing is to have an attorney and careful review of the agreement between the newly formed corporation and MOBIUS.

Can you let me know if you are in agreement to proceed with signing the formation documents by the end of the day tomorrow?

Tim

[https://lh5.googleusercontent.com/C1fNrKOLEXFs-jfAIXQIMqbKqVBCJrBceOenfgotAcJE6XtZ2ZeeTYFkyfir63-HfzjX6q5zhBQWiO5RZk2tYnWzJ1_rjAADAH4nCmiuhNJuoG8HZLq7MBW-pAU4R9ScKcCybdVO]<http://www.cwmars.org>

Tim Spindler | Executive Director | CW MARS

tspindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120<tel:(508)%20755-3323>

http://www.cwmars.org<http://www.cwmars.org/>

On Mon, Mar 5, 2018 at 5:24 PM, Sharon Herbert <sharon.herbert at bc.libraries.coop<mailto:sharon.herbert at bc.libraries.coop>> wrote:

Thanks very much for this, Tim. I'm not seeing anything in the Formation Services document that caps the fees around formation. Is there any concern about not having a ''do not exceed'' clause or something to that effect to ensure costs stay within budget?

Sharon
Quoting Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>>:

Donna has forwarded me the initial documents to begin the process.  Please
let me know if you have any questions or concerns.   These are
"Preformation agreeements" and not the final document.

Please find attached two documents from Dale & Jennifer, our attorneys.

#1  Jenkins & Kling Letter -- outlines MOBIUS' agreement with Jenkins and
costs

#2  Formation Services -- requires  EOB signatures and outlines our
relationship concerning nonprofit incorporation

We anticipate that the schedule for incorporating Evergreen will be as
follows:

 (1)    Approximately 2 weeks after MOBIUS and Evergreen sign the
preformation services letter agreement, Jenkins & Kling will send out
drafts of the corporate formation documents, including the articles of
incorporation, proposed bylaws, and initial corporate minutes.

(2)    Evergreen will have 2 weeks to review these documents and provide
comments.

(3)    1 week after receipt of comments, Jenkins & Kling will either
circulate revised drafts (if comments were extensive) or file to form the
corporation and finalize the corporate documents (if comments were minimal).

(4)    Within 1-2 weeks after the company is formed, Jenkins & Kling will
prepare the tax exempt applications and have those along with the final
corporate documents sent to Evergreen for execution.

(5)    Upon receipt of the completed tax applications from Evergreen,
Jenkins & Kling will file such applications with the appropriate
authorities.

(6)    While tax applications are pending, Jenkins & Kling and MOBIUS will
work to prepare the final services agreement between MOBIUS and Evergreen.
Once that is signed, the withdrawal and assignment process will occur.

<http://www.cwmars.org>

Tim Spindler | Executive Director | CW MARS

tspindler at cwmars.org<mailto:tspindler at cwmars.org> | 508-755-3323 x120<tel:508-755-3323%20x120>

http://www.cwmars.org

---------- Forwarded message ----------
From: Donna Bacon <donna at mobiusconsortium.org<mailto:donna at mobiusconsortium.org>>
Date: Mon, Mar 5, 2018 at 1:15 PM
Subject: Nonprofit Documents
To: Timothy Spindler <tspindler at cwmars.org<mailto:tspindler at cwmars.org>>

Tim,