[Evergreen-acq] D direct charges

Fri Apr 27 14:09:45 EDT 2018

We have one library that just started having the processing fees rolled
into the price for the line items on POs. They haven't gotten any invoices
since they made the change, though, so I don't know if the invoice would be
similar or if it would have the line items as the original price and then
the processing fees broken out at the bottom. I'll be interested to see
their invoices when they come in.

Tiffany

--
Tiffany Little
*PINES Services Specialist, Acquisitions*
Georgia Public Library Service
1800 Century Place NE, Suite 150
Atlanta, Georgia 30345
(470) 512-1454
tlittle at georgialibraries.org

On Fri, Apr 27, 2018 at 2:02 PM, Martha Crawley <
mcrawley at cumberland.lib.nc.us> wrote:

> In reference to adding processing fees to each line on the EDI invoices:
>  I never thought of doing it that way. You could ask your book vendor
> whether they can do that.
>
>
>
> We just create a separate fund for processing fees and estimate how much
> we think we'll need for the year. That protects the money so it won’t get
> spent on anything else. Then on the EDI invoice, we select that fund to pay
> the charges. We keep an eye on the fund’s balance in case we’ve
> underestimated and need more money near the end of the year. This has
> worked pretty well for us, but encumbering those fees as direct charges on
> the PO would be a better way to do it (if it worked as it should).
>
>
>
>
>
>
>
> Martha Crawley, Tech Services Mgr.
>
> Cumberland Co. Public Library
>
> 300 Maiden Lane
>
> Fayetteville, NC 28301
>
> 910 483-1580 x1308
>
>
>
> -----Original Message-----
> From: Evergreen-acq [mailto:evergreen-acq-bounces at list.evergreen-ils.org]
> On Behalf Of evergreen-acq-request at list.evergreen-ils.org
> Sent: Friday, April 27, 2018 12:00 PM
> To: evergreen-acq at list.evergreen-ils.org
> Subject: Evergreen-acq Digest, Vol 6, Issue 5
>
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> Today's Topics:
>
>
>
>    1. Re: direct charges (Mary Llewellyn)
>
>
>
>
>
> ----------------------------------------------------------------------
>
>
>
> Message: 1
>
> Date: Fri, 27 Apr 2018 10:12:33 -0400
>
> From: Mary Llewellyn <mllewell at biblio.org>
>
> To: Discussion of acquisitions in Evergreen
>
>                <evergreen-acq at list.evergreen-ils.org>
>
> Subject: Re: [Evergreen-acq] direct charges
>
> Message-ID:
>
>                <CACK=2cFNFwaNCEV=DHbVEx9zc_A=Yrr_j2j80bsobDZTawfmqg at mail.
> gmail.com>
>
> Content-Type: text/plain; charset="utf-8"
>
>
>
> Speaking of direct charges, I have a library wanting their EDI invoices to
> come in with the processing fees added to each line instead of a lump sum
> at the bottom of the invoice. That's not possible, is it?
>
>
>
> I wanted to check with other acq sites before telling him that, in case
> there's someone doing just that.
>
>
>
> Thanks,
>
>
>
> Mary
>
>
>
>
>
> On Wed, Apr 25, 2018 at 6:09 PM, Martha Crawley <
> mcrawley at cumberland.lib.nc.us> wrote:
>
>
>
> > We tried that and experienced the same problem so we stopped. Would
>
> > love to see it get fixed so we could use it.
>
> >
>
> > Sent from my iPhone
>
> >
>
> > > On Apr 25, 2018, at 4:44 PM, "evergreen-acq-request at list.
>
> > evergreen-ils.org" <evergreen-acq-request at list.evergreen-ils.org> wrote:
>
> > >
>
> > > Send Evergreen-acq mailing list submissions to
>
> > >    evergreen-acq at list.evergreen-ils.org
>
> > >
>
> > > To subscribe or unsubscribe via the World Wide Web, visit
>
> > >
>
> > > http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-acq
>
> > > or, via email, send a message with subject or body 'help' to
>
> > >    evergreen-acq-request at list.evergreen-ils.org
>
> > >
>
> > > You can reach the person managing the list at
>
> > >    evergreen-acq-owner at list.evergreen-ils.org
>
> > >
>
> > > When replying, please edit your Subject line so it is more specific
>
> > > than "Re: Contents of Evergreen-acq digest..."
>
> > >
>
> > >
>
> > > Today's Topics:
>
> > >
>
> > >   1. Direct charges on POs (Tiffany Little)
>
> > >   2. Re: Direct charges on POs (Raquel Jeffreys)
>
> > >
>
> > >
>
> > > --------------------------------------------------------------------
>
> > > --
>
> > >
>
> > > Message: 1
>
> > > Date: Wed, 25 Apr 2018 16:24:20 -0400
>
> > > From: Tiffany Little <tlittle at georgialibraries.org>
>
> > > To: Evergreen ACQ Listserv <evergreen-acq at list.evergreen-ils.org>
>
> > > Subject: [Evergreen-acq] Direct charges on POs
>
> > > Message-ID:
>
> > >
>
> > > <CABT_fJxHrQYdbXACmHvGbqLE=dVHKz-CUEUkUJtBVxdKwHAs9Q at mail.gmail.com>
>
> > > Content-Type: text/plain; charset="utf-8"
>
> > >
>
> > > Good afternoon,
>
> > >
>
> > > Is anyone out there encumbering processing/cataloging charges on
>
> > > their purchase orders? We have one library that is doing this, but
>
> > > they run
>
> > into
>
> > > the issue outlined in this LP bug:
>
> > >
>
> > > https://bugs.launchpad.net/evergreen/+bug/1709472
>
> > >
>
> > > Basically until they completely remove the direct charge on the PO
>
> > they're
>
> > > being double-billed, as the charge is on both the PO and the invoice.
>
> > There
>
> > > is no link between them to reduce the PO's direct charge in
>
> > > proportion to the direct charges on the invoice.
>
> > >
>
> > > Has anyone found a workaround for this, or do you just not encumber
>
> > > processing/cataloging on your purchase orders?
>
> > >
>
> > > Thanks!
>
> > > Tiffany
>
> > >
>
> > > --
>
> > > Tiffany Little
>
> > > *PINES Services Specialist, Acquisitions* Georgia Public Library
>
> > > Service
>
> > > 1800 Century Place NE, Suite 150
>
> > > Atlanta, Georgia 30345
>
> > > (470) 512-1454
>
> > > tlittle at georgialibraries.org
>
> > > -------------- next part -------------- An HTML attachment was
>
> > > scrubbed...
>
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>
> > attachments/20180425/442a9d5a/attachment-0001.html>
>
> > >
>
> > > ------------------------------
>
> > >
>
> > > Message: 2
>
> > > Date: Wed, 25 Apr 2018 16:43:48 -0400
>
> > > From: "Raquel Jeffreys" <jeffreysr at mail.henry.public.lib.ga.us>
>
> > > To: "'Discussion of acquisitions in Evergreen'"
>
> > >    <evergreen-acq at list.evergreen-ils.org>
>
> > > Subject: Re: [Evergreen-acq] Direct charges on POs
>
> > > Message-ID:
>
> > >    <008c01d3dcd6$1c936490$55ba2db0$@mail.henry.public.lib.ga.us>
>
> > > Content-Type: text/plain; charset="utf-8"
>
> > >
>
> > > We, at HCLS, have not experienced this problem so no need for a
>
> > workaround for us.  Our POs appear to be just fine.
>
> > >
>
> > >
>
> > >
>
> > > Thank you,
>
> > >
>
> > >
>
> > >
>
> > > Raquel Jeffreys-McCray
>
> > >
>
> > > Acquisitions Assistant
>
> > >
>
> > > Henry County Library System
>
> > >
>
> > > 1001 Florence McGarity Blvd
>
> > >
>
> > > McDonough, GA 30252
>
> > >
>
> > > 678-216-0806 (Business)
>
> > >
>
> > > 678-432-6153 (Fax)
>
> > >
>
> > > <mailto:jeffreysr at mail.henry.public.lib.ga.us
> <jeffreysr at mail.henry.public.lib.ga.us>>
>
> > jeffreysr at mail.henry.public.lib.ga.us
>
> > >
>
> > >
>
> > >
>
> > >
>
> > >
>
> > >
>
> > >
>
> > > From: Evergreen-acq <evergreen-acq-bounces at list.evergreen-ils.org>
>
> > > On
>
> > Behalf Of Tiffany Little
>
> > > Sent: Wednesday, April 25, 2018 4:24 PM
>
> > > To: Evergreen ACQ Listserv <evergreen-acq at list.evergreen-ils.org>
>
> > > Subject: [Evergreen-acq] Direct charges on POs
>
> > >
>
> > >
>
> > >
>
> > > Good afternoon,
>
> > >
>
> > >
>
> > >
>
> > > Is anyone out there encumbering processing/cataloging charges on
>
> > > their
>
> > purchase orders? We have one library that is doing this, but they run
>
> > into the issue outlined in this LP bug:
>
> > >
>
> > >
>
> > >
>
> > > https://bugs.launchpad.net/evergreen/+bug/1709472
>
> > >
>
> > >
>
> > >
>
> > > Basically until they completely remove the direct charge on the PO
>
> > they're being double-billed, as the charge is on both the PO and the
>
> > invoice. There is no link between them to reduce the PO's direct
>
> > charge in proportion to the direct charges on the invoice.
>
> > >
>
> > >
>
> > >
>
> > > Has anyone found a workaround for this, or do you just not encumber
>
> > processing/cataloging on your purchase orders?
>
> > >
>
> > >
>
> > > Thanks!
>
> > > Tiffany
>
> > >
>
> > >
>
> > >
>
> > > --
>
> > >
>
> > > Tiffany Little
>
> > >
>
> > > PINES Services Specialist, Acquisitions
>
> > >
>
> > > Georgia Public Library Service
>
> > >
>
> > > 1800 Century Place NE, Suite 150
>
> > >
>
> > > Atlanta, Georgia 30345
>
> > >
>
> > > (470) 512-1454
>
> > >
>
> > > tlittle at georgialibraries.org <mailto:tlittle at georgialibraries.org
> <tlittle at georgialibraries.org>>
>
> > >
>
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>
> --
>
> Mary Llewellyn
>
> Database Manager
>
> Bibliomation, Inc.
>
> 24 Wooster Ave.
>
> Waterbury, CT 06708
>
> mllewell at biblio.org
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