[Evergreen-acq] On order holds -- holds on Acq records

[Mary Llewellyn]

Hi all,

We do things a little differently. Instead of moving from a vendor record
and moving holds to a new record, we overlay the vendor record with a
fuller record from OCLC. We have one library that gets vendor cataloging
from a couple of vendors. One uses Z39.50 to view the on-order item and get
its copy ID, which is included in the cataloged item tag in the MARC file
they send to be loaded.Their cataloged item matches on the copy ID and
replaces the on-order barcode, as well as the call number copy location,
and circ mod.

Other vendors use the lineitem detail ID from the purchase order which was
sent in the EDI file. We use a different loader type so that the cataloged
item in their MARC file match that ID and overlays the barcode, etc.

Because we've already overlaid the acq MARC record with an OCLC record,
when we get the vendor's cataloging MARC file, we use "Match only merge" as
our merge profile so the vendor's record won't replace the OCLC record.
Holds don't have to be moved around because all the work is done with the
original record.

Mary


On Tue, Feb 18, 2020 at 9:48 AM Tiffany Little <tlittle at georgialibraries.org>
wrote:

> Good morning everyone,
>
> We are just starting to get into the groove with using on-order holds, and
> I've come upon a question I'm stumped on.
>
> We have a library interested in using Acquisitions and on-order holds who
> also gets vendor cataloging. For in-house catalogers, they wait until the
> item arrives, replace the autogenerated barcode/call number and move their
> items off the autogenerated Acquisitions record, then move any of their
> system's holds onto the destination record as well. See:
> https://pines.georgialibraries.org/dokuwiki/doku.php?id=acq:onorder-holds#cataloging
>
> But I'm not sure how to handle that with a vendor cataloger. Does anyone
> have any input on how they handle on order holds and vendor cataloging?
> Does the vendor also move holds? Do you run a report after the fact and
> move them?
>
> I'd definitely appreciate any thoughts/feedback that anyone has.
>
> Thanks!
>
> Tiffany Little, PINES Services Specialist: Acquisitions
>
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-- 
Mary Llewellyn
Database Manager
Bibliomation, Inc.
24 Wooster Ave.
Waterbury, CT 06708
mllewell at biblio.org
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