[Evergreen-acq] Fund structure

[Erica Rohlfs]

Hi Tiffany,

We work with some academic libraries on Koha that use the Acquisitions
module. In Koha, you can create the concept of a Budget, such as AV23 >
Funds, such as AV for each department > then create Sub Funds to further
specify a breakout of AV material spending. I think this is different from
a straight 3 tier structure, though, because Koha lets you continue to make
further sub funds.

On Wed, Oct 26, 2022 at 9:35 AM Galen Charlton <gmc at equinoxoli.org> wrote:

> Hi,
>
> I worked on Voyager back in the day, and its notion of a three-tiered
> structure is described here:
>
>
> https://knowledge.exlibrisgroup.com/Voyager/Knowledge_Articles/Overview_of_the_Voyager_Fund_Structure
>
> But basically: "allocated funds" hold the money, summary funds above them
> group them together for reporting purposes, while reporting funds below
> them allow expenditures against an allocated fund to be assigned to a
> reporting category without that category having an individual monetary
> limit.
>
> Voyager's ledgers (see
> https://library.princeton.edu/departments/tsd/order/funds/findfund.html)
> effectively are another layer in the structure. They also serve as the
> linkage to library locations and fiscal years.
>
> Evergreen's funding sources and fund tags can be used to provide
> summarization for reporting purposes -- and more flexibly than the strict
> parent/child relationship between Voyager's summary and allocated funds --
> but I can't think of anything that would a direct equivalent to Voyager's
> reporting funds, although reporting based on the locations and subjects
> associated with purchases could fill the need in some situations.
>
> Regards,
>
> Galen
>
> Regards,
>
> Galen
>
> On Wed, Oct 26, 2022 at 8:37 AM Erica Rohlfs via Evergreen-acq <
> evergreen-acq at list.evergreen-ils.org> wrote:
>
>> Good Morning Tiffany,
>>
>> While I've never worked directly with Virtua ILS, I have been part of
>> implementations moving libraries from it to Evergreen. In Virtua, it's like
>> a tree structure (similar to what EG has in some of the Admin interfaces,
>> such as permission groups). An example would be the fund source at the top,
>> the second tier being Adult FIC, and the 3rd tier being the individual
>> branch fund, such as Adult FIC Branch1, Adult FIC Branch 2. This structure
>> may be helpful to libraries who need to breakout funding per branch, versus
>> a more centralized workflow. Evergreen is set up to be two tiered with the
>> funding source and then the individual funds. If each library was ordering
>> for themselves, a possible workaround would be to separate funds for each
>> library.
>>
>> I hope this helps, and I look forward to hearing others' experiences with
>> their legacy ILS Acq modules.
>>
>> Thank You,
>> Erica
>>
>> On Wed, Oct 26, 2022 at 8:23 AM Tiffany Little via Evergreen-acq <
>> evergreen-acq at list.evergreen-ils.org> wrote:
>>
>>> Good morning!
>>>
>>> I'm hoping that someone out there who has done acquisitions in another
>>> ILS other than Evergreen can help me understand this. Someone has asked me
>>> if Evergreen has a "three tiered fund structure" and...I really don't know
>>> what that means. How are funds handled in other ILSes that might be
>>> considered "three tiered"? Are we "two tier" because of the layering of
>>> funding source+fund?
>>>
>>> Thank you!!
>>> Tiffany
>>>
>>> Tiffany Little, PINES Services Specialist: Acquisitions
>>>
>>> ------------------------------
>>>
>>> Georgia Public Library Service | University System of Georgia
>>>
>>> 2872 Woodcock Blvd, Suite 250 l Atlanta, GA 30341
>>>
>>> (404) 235-7161 | tlittle at georgialibraries.org
>>>
>>> Join our email list <http://georgialibraries.org/> for stories of
>>> Georgia libraries making an impact in our communities.
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>>
>>
>> --
>> Erica Rohlfs, MLIS, PMP
>> Senior Implementation Project Manager
>> Equinox Open Library Initiative
>> erica.rohlfs at equinoxOLI.org
>> https://equinoxOLI.org
>> phone: 877-OPEN-ILS (673-6457)
>> direct: 770-709-5572
>> _______________________________________________
>> Evergreen-acq mailing list
>> Evergreen-acq at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-acq
>>
>
>
> --
> Galen Charlton
> Implementation and IT Manager
> Equinox Open Library Initiative
> gmc at equinoxOLI.org
> https://www.equinoxOLI.org
> phone: 877-OPEN-ILS (673-6457)
> direct: 770-709-5581
> <http://evergreen-ils.org>
>


-- 
Erica Rohlfs, MLIS, PMP
Senior Implementation Project Manager
Equinox Open Library Initiative
erica.rohlfs at equinoxOLI.org
https://equinoxOLI.org
phone: 877-OPEN-ILS (673-6457)
direct: 770-709-5572
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