[Evergreen-acq] Fund structure

Wed Oct 26 10:36:23 EDT 2022

This is so helpful, thank you! So it sounds like even in the 3+ tier
structure, only one level actually dispenses the money. That was my main
confusion, I think, was wondering how balances were handled when there was
money being spent at multiple levels. Is there any ILS (that anyone knows
of) where you *do* spend money directly from multiple tiers?

This may be a nitpicky question, but when you're selecting the fund to
spend from, how do you know "who" it belongs to? So for example if I've got
Tier1: Local Money, Tier2: AdultFic, and Tier3: BranchA. What shows in the
dropdown menu? Just BranchA? Or would I have to name that Tier3 fund
"BranchA Adult Fic"? In which case, what's the point of Tier2? Just for
reporting and collecting all funds with "Adult Fic" in them? That
definitely seems like something we could replicate with fund tags.

Some of my libraries end up with 150+ funds because they need to see
exactly where they're spending from. So like if they've got the division of
Local vs State money, branch, and collection, and they've got to have a
fund for each of those divisions and they have 5 locations, that racks up
pretty quick. So with this kind of many-tier structure, do you also end up
with that many funds that you have to scroll through dropdowns for, or does
having that structure cut down on the number of funds you have?

Thank you for indulging all my questions! This is so interesting to me.

Tiffany

Tiffany Little, PINES Services Specialist: Acquisitions

------------------------------

Georgia Public Library Service | University System of Georgia

2872 Woodcock Blvd, Suite 250 l Atlanta, GA 30341

(404) 235-7161 | tlittle at georgialibraries.org

Join our email list <http://georgialibraries.org/> for stories of Georgia
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On Wed, Oct 26, 2022 at 9:35 AM Galen Charlton via Evergreen-acq <
evergreen-acq at list.evergreen-ils.org> wrote:

> Hi,
>
> I worked on Voyager back in the day, and its notion of a three-tiered
> structure is described here:
>
>
> https://knowledge.exlibrisgroup.com/Voyager/Knowledge_Articles/Overview_of_the_Voyager_Fund_Structure
>
> But basically: "allocated funds" hold the money, summary funds above them
> group them together for reporting purposes, while reporting funds below
> them allow expenditures against an allocated fund to be assigned to a
> reporting category without that category having an individual monetary
> limit.
>
> Voyager's ledgers (see
> https://library.princeton.edu/departments/tsd/order/funds/findfund.html)
> effectively are another layer in the structure. They also serve as the
> linkage to library locations and fiscal years.
>
> Evergreen's funding sources and fund tags can be used to provide
> summarization for reporting purposes -- and more flexibly than the strict
> parent/child relationship between Voyager's summary and allocated funds --
> but I can't think of anything that would a direct equivalent to Voyager's
> reporting funds, although reporting based on the locations and subjects
> associated with purchases could fill the need in some situations.
>
> Regards,
>
> Galen
>
> Regards,
>
> Galen
>
> On Wed, Oct 26, 2022 at 8:37 AM Erica Rohlfs via Evergreen-acq <
> evergreen-acq at list.evergreen-ils.org> wrote:
>
>> Good Morning Tiffany,
>>
>> While I've never worked directly with Virtua ILS, I have been part of
>> implementations moving libraries from it to Evergreen. In Virtua, it's like
>> a tree structure (similar to what EG has in some of the Admin interfaces,
>> such as permission groups). An example would be the fund source at the top,
>> the second tier being Adult FIC, and the 3rd tier being the individual
>> branch fund, such as Adult FIC Branch1, Adult FIC Branch 2. This structure
>> may be helpful to libraries who need to breakout funding per branch, versus
>> a more centralized workflow. Evergreen is set up to be two tiered with the
>> funding source and then the individual funds. If each library was ordering
>> for themselves, a possible workaround would be to separate funds for each
>> library.
>>
>> I hope this helps, and I look forward to hearing others' experiences with
>> their legacy ILS Acq modules.
>>
>> Thank You,
>> Erica
>>
>> On Wed, Oct 26, 2022 at 8:23 AM Tiffany Little via Evergreen-acq <
>> evergreen-acq at list.evergreen-ils.org> wrote:
>>
>>> Good morning!
>>>
>>> I'm hoping that someone out there who has done acquisitions in another
>>> ILS other than Evergreen can help me understand this. Someone has asked me
>>> if Evergreen has a "three tiered fund structure" and...I really don't know
>>> what that means. How are funds handled in other ILSes that might be
>>> considered "three tiered"? Are we "two tier" because of the layering of
>>> funding source+fund?
>>>
>>> Thank you!!
>>> Tiffany
>>>
>>> Tiffany Little, PINES Services Specialist: Acquisitions
>>>
>>> ------------------------------
>>>
>>> Georgia Public Library Service | University System of Georgia
>>>
>>> 2872 Woodcock Blvd, Suite 250 l Atlanta, GA 30341
>>>
>>> (404) 235-7161 | tlittle at georgialibraries.org
>>>
>>> Join our email list <http://georgialibraries.org/> for stories of
>>> Georgia libraries making an impact in our communities.
>>> _______________________________________________
>>> Evergreen-acq mailing list
>>> Evergreen-acq at list.evergreen-ils.org
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>>>
>>
>>
>> --
>> Erica Rohlfs, MLIS, PMP
>> Senior Implementation Project Manager
>> Equinox Open Library Initiative
>> erica.rohlfs at equinoxOLI.org
>> https://equinoxOLI.org
>> phone: 877-OPEN-ILS (673-6457)
>> direct: 770-709-5572
>> _______________________________________________
>> Evergreen-acq mailing list
>> Evergreen-acq at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-acq
>>
>
>
> --
> Galen Charlton
> Implementation and IT Manager
> Equinox Open Library Initiative
> gmc at equinoxOLI.org
> https://www.equinoxOLI.org
> phone: 877-OPEN-ILS (673-6457)
> direct: 770-709-5581
> <http://evergreen-ils.org>
> _______________________________________________
> Evergreen-acq mailing list
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>
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