[Evergreen-catalogers] Using mail merge to print spine labels

[Fran Beck]

Thank you for these detailed instructions. I used this method to
practice with some items. 
 
Fran
 
 

 
 
Frances Beck
beckf at linnbenton.edu
Linn Benton Community College Library
(541) 917-4642
>>> "Hardy, Elaine" <ehardy at georgialibraries.org> 9/26/2012 11:29 AM
>>>

Attached are instructions for using MSWord’s mail merge to print spine
labels to laser or desk jet printers.
 
The initial set-up of Mail Merge in Word is very laborious but, if you
save your file you don’t have to do those steps each time. You do have
to set up the call number files in Evergreen and Word every time but
those processes are fairly easy.
 
While I have not included instructions to do so, I believe you can
adapt the directions to print a partial sheet of labels so as not to
waste previously used sheets with remaining labels.
 
I have been unable to discover a way to use mail merge to print
spine/pocket label combinations and am now looking into MS Access. I
have made some progress but have not been able to get the spine label
portion to format correctly. I can’t get the call numbers to wrap on
spaces so that REF 636.8 Crazy formats on three separate lines. If
anyone knows Access well enough and can give me any ideas, I would
appreciate it….
 

Elaine


J. Elaine Hardy
PINES Bibliographic Projects & Metadata Manager
Georgia Public Library Service
1800 Century Place, Ste 150
Atlanta, Ga. 30345-4304

404.235-7128
404.235-7201, fax
ehardy at georgialibraries.org
www.georgialibraries.org
www.georgialibraries.org/pines



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