[Evergreen-catalogers] Evergreen Acquistions vs some other method

[Mary Llewellyn]

Hi Sharon,

 

In our consortium, we have 21 libraries currently using the Evergreen
acquisitions module.  They are all uploading vendor order records to
populate their purchase orders and create "on order" items visible in the
catalog for patrons to be able to place holds. Most of them don't care about
the fund tracking portion of the module, to the extent that many don't
bother to invoice, and a few don't even bother to receive the items.  Since
we provide centralized cataloging, my department replaces the brief acq bib
records with fuller OCLC records, so that saves our librarians from having
to ask us for cataloging as often.  There may be some back-and-forth when
the OCLC record itself isn't very full, so we have to ask our librarians for
further information and photocopies from the items to flesh the records out
when the items are delivered to the libraries.  With the acq items already
created by activating the purchase order, the catalogers just have to edit
the items for circulation purposes instead of having to search the catalog,
determine if the bib record matches their item, and create a new volume/copy
record.  

 

I don't know what the non-acq using libraries are doing. They are not using
any other software for orders. My guess is they mostly order from Baker &
Taylor and place their orders on Title Source.  

 

To question #3, I think many are using Excel to track their spending on a
spreadsheet. 

 

I hope this helps.

 

Mary

 

Mary Llewellyn

Database Manager

Bibliomation, Inc.

24 Wooster Ave.

Waterbury, CT 06708

mllewell at biblio.org

 

 

 

From: Evergreen-catalogers
[mailto:evergreen-catalogers-bounces at list.evergreen-ils.org] On Behalf Of
Sharon Douglas
Sent: Thursday, November 05, 2015 12:56 PM
To: evergreen-catalogers at list.evergreen-ils.org
Subject: [Evergreen-catalogers] Evergreen Acquistions vs some other method

 

We've been struggling to get Evergreen Acquistions set up and working, and
are gaining ground.

But it's time for us to evaluate the pro/con of even using an acquisition
module, vs. using some other method.

 

I've got 3 questions for everyone...

 

1)      Do you use Evergreen Acqisitions and if yes, do you use it all or
only some portion of it.

 

2)      If you do not use Evergreen Acquistions, do you use some other
Acquistion software and if yes, what is it.

 

3)      If you do not use any Acquisition software, what method do you use
to keep track of funds/ encumbrances/ect.?

 

 

Sharon Douglas  -  Automation Coordinator - Lake Agassiz Regional Library

118 5th St S  - Moorhead MN 56561  -  218-233-3757 ext 138  -  www.larl.org

The mission of LARL is to enrich lives and strengthen communities

LARL values intellectual freedom, equal access to information, respect, 

tolerance, fun and welcoming atmosphere, excellent customer service, 

and a current community driven collection.

 

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