[Evergreen-catalogers] Best record choice during ordering process

[Danielle Davis]

Hi Linda,

Below is a screenshot showing how we bring brief vendor records into the ILS.  This setup will create a new brief record only if an ISBN match is not found.  Matches will merge the order records onto the better existing bibs in the catalog.  Hope this helps!

Best,

Danielle


Danielle M. Davis
Technical Services Librarian
Acquisitions & Original Cataloging
York County Library System
717-849-6972
ddavis at yorklibraries.org<mailto:ddavis at yorklibraries.org>

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From: Evergreen-catalogers [mailto:evergreen-catalogers-bounces at list.evergreen-ils.org] On Behalf Of LARL Technical Services
Sent: Wednesday, July 20, 2016 5:17 PM
To: Evergreen Community Catalogers <evergreen-catalogers at list.evergreen-ils.org>
Subject: [Evergreen-catalogers] Best record choice during ordering process

Hello everyone,

I am wondering if anyone could tell me how to ensure the best record is kept/chosen during the overlay process when ordering.
Today I had a brief record in my order which overlaid a much better permanent record already in the catalog when I activated my order.  This surprised me as I thought the system was set up to choose the better of the two records and keep it.  In looking at the settings I have selected in the upload to queue screen, I see "Best/single match minimum quality ratio __ New record quality/quality of best match" which I have not been using.  Is this where I would instruct the system to keep the permanent higher quality record instead of the temporary one in my order?  I am also not sure what the "insufficient quality fall through profile" does but was told not to use this when we received our training in Evergreen.

Of course, if I am aware of a permanent record in the catalog which I would like to keep, I usually order from/on that record.  But as we are a consortium using different ordering processes, occasionally I am not aware that a record already exists in the catalog as was the case today.

Thank you for any advice you can give on this matter,
Linda VanderMeulen

--

Linda VanderMeulen

Lake Agassiz Regional Library

118 5th St. S.

Moorhead, MN 56560

218-233-3757, ext. 131

www.larl.org<http://www.larl.org>
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