[Evergreen-catalogers] Call for updated MARC templates

Thu Apr 27 13:44:46 EDT 2017

I agree with Jennifer:  being able to load templates at the database level would be very helpful.  Our systems admins have limited access, and there's a point at which we can go no further with the MARC templates without requesting assistance.

Thank you for opening up the discussion about what custom templates are currently in use.  We're just beginning to create custom templates, so hearing what others find useful is extremely helpful.

We created two highly abbreviated ILL templates for use at the State Library location:  they're extremely location-specific, but having them really speeds processing time.  It would be wonderful if there were some way that we could load rough-and-ready templates like those as the need arises.

Meg Stroup
SCLENDS Cataloging Coordinator
1500 Senate Street
Columbia, SC 29201
(803) 737-7736 | mstroup at statelibrary.sc.gov

Innovation | Collaboration | Participation

-----Original Message-----
From: Evergreen-catalogers [mailto:evergreen-catalogers-bounces at list.evergreen-ils.org] On Behalf Of Jennifer Weston
Sent: Thursday, April 27, 2017 10:02 AM
To: Evergreen Community Catalogers <evergreen-catalogers at list.evergreen-ils.org>
Subject: Re: [Evergreen-catalogers] Call for updated MARC templates

Thanks for the clarification, Rogan.  Yes, I agree that having the ability to load templates at the database level that can be imported and exported from the staff client without the intervention of systems administrators would be lovely.  As a consortium, we would want to be able to limit permission to do this (to maintain consistency) but giving our Cataloging Task Force this ability would be quite beneficial.

Back to Galen’s original question about improving the stock installation – here are the templates we currently have in NC Cardinal:
Audio_Fiction
Audio_Nonfiction
Blu_Ray
Book_Fiction
Book_LPFiction
Book_LPNonfiction
Book_Nonfiction
Computer_file
DVD
Games
Kits
Maps
Music_Audio
VHS_tape

I don’t have access to the server but I can share what we see as catalogers.  Our templates have not been updated since 2014 (I believe) but they all have the basic RDA elements.  I don’t think we would advocate for two separate sets of templates (RDA and AACR2).  Having RDA in place now will help with future needs and possibilities.  Having templates for each common video (and audio) format is ideal for catalogers.

I would like to see templates added for: 1) multiple format items such as Great Courses with DVD+Book and 2) Serials.

Thanks for starting the conversation, Galen!

Jennifer Weston
Davidson County Public Library
Technical Services Manager
jennifer.weston at davidsoncountync.gov
Phone: (336) 242-2941

From: Evergreen-catalogers [mailto:evergreen-catalogers-bounces at list.evergreen-ils.org] On Behalf Of Rogan Hamby
Sent: Thursday, April 27, 2017 9:45 AM
To: Evergreen Community Catalogers <evergreen-catalogers at list.evergreen-ils.org>
Subject: Re: [Evergreen-catalogers] Call for updated MARC templates

Read that first sentence, second paragraph as "is templates" not "isn't templates."  I need a lot more coffee.

Rogan Hamby
Data and Project Analyst
Equinox Open Library Initiative
phone:  1-877-OPEN-ILS (673-6457)
email:  mailto:rogan at EquinoxInitiative.org
web:  http://EquinoxInitiative.org

On Thu, Apr 27, 2017 at 9:43 AM, Rogan Hamby <mailto:rhamby at equinoxinitiative.org> wrote:
A small clarification is probably necessary here as it has some implications.  Usually the term "hard coded" means when something is bound into the source code of an application it self and Evergreen's templates are not.  The exist as external xml files that are loaded in a templates marc folder and Evergreen reads them from.  So, they can in fact be shared on WIKIs and between users.  What Galen is trying to do is not impossible for anyone currently, in fact any Evergreen server sysadmin should be able to do it.   But, he is improving the stock installation.

With that said, what you're really asking about isn't templates loaded at the database level that can be imported and exported from the staff client without the intervention of systems administrators.  I believe there is a bug open for that already and don't think anyone would argue that wouldn't be welcome.  The db part should be pretty simple.  The staff client part I don't know.

Rogan Hamby
Data and Project Analyst
Equinox Open Library Initiative
phone:  1-877-OPEN-ILS (673-6457)
email:  mailto:rogan at EquinoxInitiative.org
web:  http://EquinoxInitiative.org

On Thu, Apr 27, 2017 at 9:34 AM, Donald Butterworth <mailto:don.butterworth at asburyseminary.edu> wrote:
Galen and All,
It really is too bad that the MARC templates have to be hard coded. It would be SO much better if us catalogers could just create whatever we want and save it. For example, we have developed a monster RDA Archive MARC Record template which we are glad to share. (It is only our archival records that are not first created in WorldCat) It contains every imaginable field and subfield that relates to archival collections. But it is also filled with text, to act as prompts for the people who create the records; text that must be deleted or overwritten before the record becomes public.
It certainly wouldn't be appropriate to use as an out-of-the-box template. But having that text there, and changeable, is a very handy thing.
So what's your pleasure? You want a copy of the monster?
Don

On Wed, Apr 26, 2017 at 11:19 AM, Galen Charlton <mailto:gmc at equinoxinitiative.org> wrote:
Hi,

The MARC templates that ship with Evergreen were last updated in 2007 and thus far predate RDA. I would like to see if we can ship more, and newer templates in Evergreen 3.0, and to that end would like to ask for your help.

In particular, I'd like to know what folks doing original cataloging in Evergreen would want as a decent, but not necessarily overwhelming, set of templates.  Do we want a template for each common video format?
Do we want AACR2 and RDA versions of the common templates? What else should I be asking for?

I would also like to ask folks to share what custom templates they're using now.  If you have access to your Evergreen server, they are typically found in the /openils/var/templates/marc/ directory; templates can also be shared as MARCXML or MARC records.

Regards,

Galen
--
Galen Charlton
Infrastructure and Added Services Manager Equinox Open Library Initiative
phone:  1-877-OPEN-ILS (673-6457)
email:  mailto:gmc at equinoxInitiative.org
web:  https://equinoxInitiative.org
direct: tel:%2B1%20770-709-5581
cell:   tel:%2B1%20404-984-4366
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--
Don Butterworth
Collection Management Librarian /
Faculty Associate
B.L. Fisher Library
Asbury Theological Seminary
mailto:don.butterworth at asburyseminary.edu
tel:(859)%20858-2227

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