[Evergreen-catalogers] Searching records containing an 856 $9

[Kathy Lussier]

Hi Don,

There is a global flag that allows the records to appear in 
consortium-wide searches. More information on that global flag is 
available at 
http://docs.evergreen-ils.org/2.12/_cataloging_electronic_resources_8201_8212_8201_finding_them_in_catalog_searches.html


Kathy


On 06/14/2017 09:28 AM, Donald Butterworth wrote:
> Catalogers,
>
> You'd think after using Evergreen for 3 years we would have our act 
> together when it comes to ebook records. Not.
>
> We have not been using the $9 option in our 856 tags, and it has 
> become painfully obvious that we need to, now that two of the smaller 
> libraries in our consortium are ready to come online. All of our 
> restricted ebooks are showing up in their catalogs, and overwhelming 
> their search results. This must change before they go public.
>
> I have been resisting this because whenever a $9 is used, the only way 
> to find the bib record is to be logged into a library that already 
> includes the $9. We cannot even find the record when logged in at the 
> consortium level.
>
> An example:
> AU already has an ebook which they purchased years ago as part of a 
> Netlibrary package, that ATS now wants to purchase. Their bib record 
> has an 856 tag with the $9AU. I log in at the consortium level, search 
> for the title, and find nothing. I log in at my local branch level and 
> find nothing. So I import a duplicate bib record. Not good. I should 
> just be adding a second 856 tag, and I sure don't want to accidentally 
> wipe out their 856 tag with an overlay.
>
> How are the rest of you handling this scenario? Is there a setting 
> that I am missing? Is this a bug? Surely it isn't a feature. Making 
> the title searchable at the consortium level would solve our problem.
>
> Thanks for your insights!
>
> Don
>
> -- 
> Don Butterworth
> Collection Management Librarian /
> Faculty Associate
> B.L. Fisher Library
> Asbury Theological Seminary
> don.butterworth at asburyseminary.edu 
> <mailto:don.butterworth at asburyseminary.edu>
> (859) 858-2227
>
>
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-- 
Kathy Lussier
Project Coordinator
Massachusetts Library Network Cooperative
(508) 343-0128
klussier at masslnc.org
Twitter: http://www.twitter.com/kmlussier

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