[Evergreen-catalogers] [Evergreen-acq] Record Type of Acquisitions Records vs Bibliographic Records

[Mary Llewellyn]

matters for us when loading cataloged items to replace acq items. One of
our libraries' vendors sends back the lineitem detail ID number (which was
sent in an EDI order) and we used that ID to link to the item attached to
the purchase order so the incoming cataloging information will overlay the
existing item. Those loads are set as acquisitions loads.

As a contrast, another vendor does cataloging based on seeing items in our
catalog through Z39.50, and they include the copy ID in the cataloging they
send to us, and we match on that number. Those loads are set as
bibliographic record loads.

The difference allows us to use the same Holdings Import Profile. We are
matching on $n in both cases, but the different load types define the value
for $n to be the lineitem detail ID for acq loads and copy ID for
bibliographic loads.

I'm not sure any of this helps you troubleshoot your situation, but it's
the first difference that came to mind in our case.

Mary


On Tue, Oct 29, 2019 at 2:42 PM Durrence, April <april.durrence at ncdcr.gov>
wrote:

> Hi everyone,
>
>
>
> Hoping you can answer a question I ran into while troubleshooting an issue
> with MARC Batch Import process: What is the difference between selecting a
> Record Type of Acquisitions Records or selecting Bibliographic Records?
> What benefits are conferred by using one or the other?
>
> [image: A screenshot of a cell phone Description automatically generated]
>
>
>
> For context, we just upgraded to 3.3.4 and started cataloging in the web
> staff client instead of XUL. One of our member libraries previously used
> Record Type Acquisitions Records with no problem, but I cannot get a file
> to upload unless I select Bibliographic Records as the record type. Also,
> we have a default match set for bibliographic records that would apply as
> the Vandelay default, based on the Default Record Match Set and Upload
> Default Match Set library settings. But, when the Record Type is
> Acquisitions Records, there are no match set options available (nothing in
> dropdown list). I have to change the Record Type to Bibliographic Records
> to be able to select the correct match set (only 1 option in the dropdown
> list).
>
>
>
> When I looked at the option to create a different match set, acquisitions
> doesn’t show up in the Match Set Type list.
>
>
>
>
>
> Any context info or links to documentation would be much appreciated!
>
>
>
> Regards,
>
>
>
> April
>
>
>
> *April Durrence*
>
> NC Cardinal Training Specialist
>
> NC Dept. of Natural and Cultural Resources
>
> 919.814.6794 | april.durrence at ncdcr.gov
>
> 109 East Jones Street | 4640 Mail Service Center
>
> Raleigh, North Carolina 27699-4600
>
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>
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>
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>
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-- 
Mary Llewellyn
Database Manager
Bibliomation, Inc.
24 Wooster Ave.
Waterbury, CT 06708
mllewell at biblio.org
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