[Evergreen-catalogers] Cataloguing Blocks

[Elaine Hardy]

That does help.

Since these are ephemeral items, having brief records is the best way to
handle them so that you are not spending more time cataloging them than
they spend on the shelf :) Make sure, if you have not already,  that your
consortium doesn't have guidance or policy around a collection like this.
Keep in mind as well, that since you are now part of a consortium, you
could attach these to a better record in the bib database, and transfer the
item when you get a new set of titles for the collection.

I suggest creating a specific circulation modifier or modifiers for the
collections. You can create the circ and hold policies you need around
those circ modifiers. It is also an efficient way to pull circ stats.

I also suggest keeping them in item buckets perpetually to make it easier
to make an item or record change on a regular basis, even if you need to
touch each bib record to make title and other changes. I do understand why
you want to use the same barcodes but consider that using a new barcode for
each title would allow you to have circ stats for specific titles, if your
library wanted to use the information for collection development.

Consider a 590 local note that says something along the lines of "For Wainfleet
Township Public Library rotating collection only", and making sure the rest
of your consortium knows about the collection and the records. While that
won't guarantee keeping others from attaching holdings, it would help. You
could also set up reports that would allow you to monitor the records and
contact any offenders so they can transfer their items.

A lot of this does depend on cataloging policy with LiNC, so do consult
with them first.



J. Elaine Hardy, PINES and Collaborative Projects Manager
------------------------------

Georgia Public Library Service

2872 Woodcock Blvd., Suite 250 | Atlanta, GA 30341

(404) 235-7128 | ehardy at georgialibraries.org

(404) 548-4241 | Cell

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On Mon, Apr 12, 2021 at 10:59 AM Rosalie Kasm <RKasm at wainfleetlibrary.ca>
wrote:

> We have two circulating collections that change every three months or so,
> one for DVDs and one for Large Print books. We’ve only just joined
> Evergreen and LiNC. Prior to this we were using Mandarin. We created
> records with the barest information, title, author, disc/page numbers and
> attached holdings to those.
>
> The block changes every three months so we would gather the barcode cards
> from one set and use them in another item changing the minimal record to
> reflect the new item.
>
>
>
> In Mandarin we only had to worry about ourselves using the records. I’m
> trying to figure out the best practise for these items as they are
> temporary items.
>
>
>
> Hope this clears things up a little bit.
>
>
>
> Rosalie
>
>
>
> *From:* Evergreen-catalogers [mailto:
> evergreen-catalogers-bounces at list.evergreen-ils.org] *On Behalf Of *Elaine
> Hardy
> *Sent:* April-12-21 10:51 AM
> *To:* Evergreen Community Catalogers
> *Subject:* Re: [Evergreen-catalogers] Cataloguing Blocks
>
>
>
> You can restrict holds to individual org units or groups of org units in
> Admin -- local admin -- hold policies. I don't know exactly how to since we
> have sys admin that handle that sort of thing.
>
>
>
> I'm not sure what exactly you mean by blocks. PINES cataloging policy is
> pretty strict and requires a bib record for circulation titles -- you can't
> circulate using a generic, fake record, for example. And we use OCLC
> WorldCat as our bibliographic utility. So, my recommendation would be to
> use matching records for the titles. Can you give us more information about
> what  you are doing and hoping to accomplish with the blocks?
>
>
>
> Elaine
>
>
>
>
>
>
>
>
>
> *J. Elaine Hardy*, PINES and Collaborative Projects Manager
> ------------------------------
>
> *Georgia Public Library Service*
>
> 2872 Woodcock Blvd., Suite 250 | Atlanta, GA 30341
>
> (404) 235-7128 | ehardy at georgialibraries.org
>
> (404) 548-4241 | Cell
>
>
>
> <https://www.facebook.com/georgialibraries>
> <https://www.twitter.com/georgialibs>
> <https://www.instagram.com/georgialibraries/>
>
> *Join our email list* <http://georgialibraries.org/subscription> *for
> stories of Georgia libraries making an impact in our communities**.*
>
>
>
>
>
> On Mon, Apr 12, 2021 at 10:06 AM Rosalie Kasm <RKasm at wainfleetlibrary.ca>
> wrote:
>
> Hello everyone,
>
>
>
> I’m hoping someone can suggest a good way to do this.
>
>
>
> We have DVD and Large Print blocks that do not circulate past our patrons
> but we’re unsure of how to mark this in evergreen. At the moment we’re
> putting 100 year age hold protection on each item.
>
>
>
> What I’m worried about is that as the blocks cycle we used to edit the
> same records/items to reflect the new item using the same barcode. I’m
> afraid someone will accidentally attach a material to the partial record we
> use for the blocks.
>
> Is there something similar to age hold protection for records? Should we
> be manually adding them to matching records for the title and using an item
> bucket to mass edit and delete when it’s time to change them?
>
>
>
> Thank you,
>
> Rosalie Kasm
> Library Clerk
> Wainfleet Township Public Library
> 31909 Park Street, P.O. Box 118
> Wainfleet, ON  L0S 1V0
> Phone: 905-899-1277
> Fax: 905-899-2495
> Website: www.wainfleetlibrary.ca
>
>
>
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