[Evergreen-catalogers] Cataloguing Blocks

[Rosalie Kasm]

We have two circulating collections that change every three months or so, one for DVDs and one for Large Print books. We’ve only just joined Evergreen and LiNC. Prior to this we were using Mandarin. We created records with the barest information, title, author, disc/page numbers and attached holdings to those.
The block changes every three months so we would gather the barcode cards from one set and use them in another item changing the minimal record to reflect the new item.

In Mandarin we only had to worry about ourselves using the records. I’m trying to figure out the best practise for these items as they are temporary items.

Hope this clears things up a little bit.

Rosalie

From: Evergreen-catalogers [mailto:evergreen-catalogers-bounces at list.evergreen-ils.org] On Behalf Of Elaine Hardy
Sent: April-12-21 10:51 AM
To: Evergreen Community Catalogers
Subject: Re: [Evergreen-catalogers] Cataloguing Blocks

You can restrict holds to individual org units or groups of org units in Admin -- local admin -- hold policies. I don't know exactly how to since we have sys admin that handle that sort of thing.

I'm not sure what exactly you mean by blocks. PINES cataloging policy is pretty strict and requires a bib record for circulation titles -- you can't circulate using a generic, fake record, for example. And we use OCLC WorldCat as our bibliographic utility. So, my recommendation would be to use matching records for the titles. Can you give us more information about what  you are doing and hoping to accomplish with the blocks?

Elaine





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J. Elaine Hardy, PINES and Collaborative Projects Manager

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On Mon, Apr 12, 2021 at 10:06 AM Rosalie Kasm <RKasm at wainfleetlibrary.ca<mailto:RKasm at wainfleetlibrary.ca>> wrote:
Hello everyone,

I’m hoping someone can suggest a good way to do this.

We have DVD and Large Print blocks that do not circulate past our patrons but we’re unsure of how to mark this in evergreen. At the moment we’re putting 100 year age hold protection on each item.

What I’m worried about is that as the blocks cycle we used to edit the same records/items to reflect the new item using the same barcode. I’m afraid someone will accidentally attach a material to the partial record we use for the blocks.
Is there something similar to age hold protection for records? Should we be manually adding them to matching records for the title and using an item bucket to mass edit and delete when it’s time to change them?

Thank you,
Rosalie Kasm
Library Clerk
Wainfleet Township Public Library
31909 Park Street, P.O. Box 118
Wainfleet, ON  L0S 1V0
Phone: 905-899-1277
Fax: 905-899-2495
Website: www.wainfleetlibrary.ca<http://www.wainfleetlibrary.ca/>

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