[Evergreen-catalogers] Record bucket ownership

[Janet Schrader]

Hi Monica,

Staff have to be able to use my login to access queues from an item load so
they will also be able to access the buckets. I thought of creating the
spreadsheets for each bucket of duplicates, but was told being able to
click on the title link in the bucket was better than copying the ISBN from
the spreadsheet. As the buckets are still there, maybe whoever replaces me
will decide to use spreadsheets later.
Maybe someone will open a Launchpad wishlist bug about transferring bucket
ownership. And, while they're at it, transferring Vandelay queues
ownership.  Both would be helpful for central sites or for when staffing
changes.


Thanks for the suggestions and best wishes.


Janet


Janet Schrader

Bibliographic Services Supervisor | CW MARS

67 Millbrook Street, Suite 201, Worcester, MA 01606

P: 508-755-3323 x 325 | F: 508-757-7801

------------------------------

jschrader at cwmars.org  ||  http;//cwmars.org <http://www.cwmars.org/>



On Thu, Jan 6, 2022 at 8:17 AM Monica Riley <monica at myjclibrary.org> wrote:

> When I had a created a bucket of various records for possible merging &
> then wanted my assistant to do the actual comparing & merging, I ran into
> this problem of her not being able to remove records from my bucket.  As a
> workaround, I created a Google spreadsheet & shared it with her, giving her
> editing permissions.  The only thing I put in the spreadsheet was the name
> of the bucket & its number (so she would have easy access to the bucket
> number).  Then, as she worked through the bucket, she would enter titles
> that could be removed from the bucket (because she had already merged them
> or because they couldn't be merged) into the spreadsheet.  I had turned on
> notifications from Google so that I received an email after she had made
> edits to the spreadsheet.  After receiving these email notifications, I
> would remove the titles both from my bucket & from the spreadsheet.
>
> I don't know if this would be useful in your situation (especially since
> you're about to leave), but I thought I'd share, just in case.
>
> Happy retirement!
>
> Monica Riley
> Head of Collection Development
> (812) 405-1828
> Jackson County Public Library <http://www.myjclibrary.org/>
>
>
> On Thu, Jan 6, 2022 at 2:13 AM Janet Schrader via Evergreen-catalogers <
> evergreen-catalogers at list.evergreen-ils.org> wrote:
>
>> Hi Everyone,
>>
>> I finally realized why it's not possible to select records in a queue
>> from an item load and move them to a bucket. The records I wanted to put in
>> the bucket were ones where the incoming record matched on duplicates in the
>> database. Until the records are loaded, they do not exist in the system,
>> i.e. only imported records can move to a bucket.
>>
>> In order to get the duplicates into the bucket, my staff went through the
>> duplicate matches manually and loaded the record/item. Then I had a queue
>> of imported records which I then copied to a bucket. It would still be
>> nice (wishlist idea here) to be able to select specific records for the
>> bucket.
>>
>> Right now I do have the buckets of duplicates. I know I can export out
>> the records and use MARCedit to create a spreadsheet. I would really like
>> to be able for staff to work directly from the bucket. I was showing one
>> person how to copy the ISBN and search it and she has amazing copy and
>> paste skills, click on the title link, copy the ISBN in the bib record
>> display, paste into the search box, highlight the results list to put in a
>> basket, move to bucket, and merge. Nearly as fast as I just typed that
>> sentence.
>>
>> So now my question is, is there a way to change ownership of the record
>> bucket?  If I share my buckets, the staff merging the records cannot remove
>> them as they work through the list. They will also have the option of doing
>> the export and creating the spreadsheet although there would be a learning
>> curve to use MARCedit to export the tab delimited file. I've done it a lot
>> and I still end up with a spreadsheet missing a crucial column either
>> because I forgot it or had a typo in the MARC tag/subfield.
>>
>> As some of you may have heard, I am retiring at the end of the month.
>> These three item loads for the new libraries are among the last projects
>> I'm trying to complete and the duplicate records are killing us. I also
>> ended up with a problem with updating our Illegal aliens subject headings
>> due to conflicts with authority records, but that's a question for another
>> email.
>>
>>
>>
>> Thanks,
>> Janet
>>
>>
>> Janet Schrader
>>
>> Bibliographic Services Supervisor | CW MARS
>>
>> 67 Millbrook Street, Suite 201, Worcester, MA 01606
>>
>> P: 508-755-3323 x 325 | F: 508-757-7801
>>
>> ------------------------------
>>
>> jschrader at cwmars.org  ||  http;//cwmars.org <http://www.cwmars.org/>
>>
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>>
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>
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