[Evergreen-general] Cancellation of the 2021 Evergreen Indiana Conference

[Terran McCanna]

Thank you Anna, and all of the Board and Conference Committee, for doing
everything you could to resolve this unfortunate situation.

It is incredibly disappointing that the venue was so unwilling to work with
us by allowing us to push the conference contract there to the following
year. Once we are able to hold conferences once again, we should probably
consider re-thinking the traditional conference format in order to minimize
potential future losses. I am sure that over the next year or two, a lot of
different industries are going to be trying new approaches to traditional
conferences, and we will be able to learn from their successes.


Terran McCanna, PINES Program Manager
------------------------------

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On Fri, Oct 9, 2020 at 4:53 PM Goben, Anna <AGoben at library.in.gov> wrote:

> It is with great regret that I inform you that on careful review of the
> current situation, notice of many ongoing travel restrictions into 2021,
> and to avoid impossibly high financial penalties if we wait, the Evergreen
> Project Board has voted to cancel the 2021 conference.
>
> This was a very difficult decision as it comes with a heavy fiscal penalty
> for the project and is very disappointing for all who hoped to gather again
> next spring.  In fact it is impossible for the project to cover the cost of
> the cancellation with the current funds available.
>
> We are asking that the community consider donating to the project so that
> we can cover the cost of the cancellation and incidentals while we get our
> feet back under us.  At this time, we need between $15,000-$20,000 to cover
> the cancellation and operating costs.  I will be reaching out to each of
> the consortia and major vendors for their assistance, but we welcome any
> support from the community.
>
> Because we successfully completed our non-profit application, any personal
> donations are eligible for writing off of your taxes.  Multiple members of
> the board have already committed to contributing, and we are exceedingly
> grateful for your consideration.
>
> If you wish to donate, we are actively setting up an online donation
> portal and should have that information to send out to the community in the
> next week.  If you wish to donate immediately, we can accept checks now.
> Please contact Galen Charlton (gmc at equinoxinitiative.org) for the
> mailing address.
>
> Thank you so much for your understanding and consideration as we work
> through this.  I know what a supportive and generous community this is, and
> I know, without question, that you will get us through it all.
>
> -Anna Goben, TEP Board President
>
> Anna Goben
>
> Evergreen Indiana Coordinator
>
> Indiana State Library
>
> 140 N. Senate Ave.
>
> Indianapolis, IN 46204
>
> Telephone: 317-234-6624
>
> Fax: 317-262-3713
> _______________________________________________
> Evergreen-general mailing list
> Evergreen-general at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-general
>
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