[Evergreen-general] Catalog search filters in staff client

[Elaine Hardy]

I personally would delete any empty bibs in the database longer than a
month; however, since this impacts the whole consortium, it may need to be
longer than that . At one time, PINES was doing so if the record remained
in the database longer than 6 months based on individual library workflows.
We no longer do that since libraries have reduced the amount of time
between when the record is imported and when items are added..

 It  may also be an education issue -- catalogers may not be aware they
need to delete, or overlay, records imported in error and just leave them
there in the way.

You might also check to see if there is a way to weight searches so that
items without copies sort last rather than first. I don't know that there
is a way, but there might be.

Elaine

J. Elaine Hardy, PINES and Collaborative Projects Manager
------------------------------

Georgia Public Library Service

2872 Woodcock Blvd., Suite 250 | Atlanta, GA 30341

(404) 235-7128 | ehardy at georgialibraries.org

(404) 548-4241 | Cell

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On Tue, May 18, 2021 at 7:39 PM Simone Rauscher <srauscher at grimsby.ca>
wrote:

> Thanks for the tips Elaine,
>
>
>
> Looking at it, the majority are not electronic resources, although I did
> come across a few. A good chunk of them are new bibs where holdings have
> yet to be attached, but without going through with a fine tooth comb, it
> looks like the majority are older bibs for physical items with no holdings.
> (I’m also finding more pockets of French books sprinkled throughout as well)
>
>
>
> I believe we do have it set up now that bibs do delete when the last
> attached item is deleted, however I’m not sure this was always the case
> before my library joined our consortium. If I were to guess based on the
> results, we started doing that in 2018.
>
>
>
> Definitely it seems like there is a project here we need to undertake to
> clean up our records - it would definitely reduce the amount of results
> coming back - however we would still need to have a way to filter out
> no-holdings-bibs as we do have a significant amount of new records that
> clutter up the results.
>
>
>
> Simone Rauscher
>
> Cataloguing & Collections Coordinator
>
> Grimsby Public Library
>
> www.grimsby.ca/library
>
> srauscher at grimsby.ca
>
>
>
> [image: facebook-logosmall] <https://www.facebook.com/GrimsbyLibrary/>   [image:
> Twitter_logosmall]  [image: instagram - Copy]
>
>
>
> *From:* Evergreen-general <
> evergreen-general-bounces at list.evergreen-ils.org> *On Behalf Of *Elaine
> Hardy
> *Sent:* May 18, 2021 4:43 PM
> *To:* Evergreen Discussion Group <evergreen-general at list.evergreen-ils.org
> >
> *Subject:* Re: [Evergreen-general] Catalog search filters in staff client
>
>
>
> *CAUTION:* *Email external to Grimsby!*
>
> Simone,
>
>
>
> Were the title truly ones without holdings? Or are they electronic
> resources? Records for electronic records with the uri set should show up
> in a search as do other empty bibs.
>
>
>
> Do you have settings  so that when the last item is deleted from the last
> call number attached to a bib record, the record automatically deletes?
>
> If not, you might consider that.
>
>
>
> Also consider asking admin to delete those existing, non e-resources, bib
> records with no copies. CHeck with catalogers first and see how long they
> typically go between importing records and adding holdings and factor that
> into deleting the empty bibs.
>
>
>
> *J. Elaine Hardy*, PINES and Collaborative Projects Manager
> ------------------------------
>
> *Georgia Public Library Service*
>
> 2872 Woodcock Blvd., Suite 250 | Atlanta, GA 30341
>
> (404) 235-7128 | ehardy at georgialibraries.org
>
> (404) 548-4241 | Cell
>
>
>
> <https://www.facebook.com/georgialibraries>
> <https://www.twitter.com/georgialibs>
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>
> *Join our email list* <http://georgialibraries.org/subscription> *for
> stories of Georgia libraries making an impact in our communities**.*
>
>
>
>
>
> On Tue, May 18, 2021 at 2:50 PM Simone Rauscher <srauscher at grimsby.ca>
> wrote:
>
> Correction: it was page 91 – 102 - so about 550 out of 5342 bibs were what
> I actually had requested via the filter (50 results per page)
>
>
>
>
>
> Simone Rauscher
> Cataloguing and Collections Coordinator
>
> srauscher at grimsby.ca
>
> 905-309-2063
>
>
>
> Grimsby Public Library
>
> www.grimsby.ca/library
>
>
>
> *From:* Evergreen-general <
> evergreen-general-bounces at list.evergreen-ils.org> *On Behalf Of *Simone
> Rauscher
> *Sent:* May 18, 2021 2:48 PM
> *To:* Evergreen Discussion Group <evergreen-general at list.evergreen-ils.org
> >
> *Subject:* Re: [Evergreen-general] Catalog search filters in staff client
>
>
>
> *CAUTION:* *Email external to Grimsby!*
>
> That’s great Millissa, let me know how you do, would definitely add heat
> to that bug.
>
>
>
> And yes thanks to Janet and Elaine for that context – that is probably why
> I am getting all those random results - it’s just odd that it pulls up the
> bibs with no holdings when I’m applying a copy-specific filter on the
> search. You’d think that would eliminate those bibs from consideration as
> it would have nothing to latch on to.
>
>
>
> Some more context:
>
> I did a little more diving into my French search, of which I had retrieved
> 5342 results – I went right to end of my results pages and on page 91 of
> 107 I actually started getting French titles with holdings. Up until 91 and
> after page 94, the results were all those random bibs with no holdings… (I
> guess we have a lot of bibs with no holdings) So about 150 out of 5342 bibs
> were what I actually had requested via the filter (50 results per page)
>
>
>
> Maybe an ideal solution would be if there was a checkbox that you could
> click that said “Limit to bibs with holdings” or something so you could
> eliminate the excess! I tried clicking the “Limit to available” but that
> did not work.
>
>
>
> Simone Rauscher
> Cataloguing and Collections Coordinator
>
> srauscher at grimsby.ca
>
> 905-309-2063
>
>
>
> Grimsby Public Library
>
> www.grimsby.ca/library
>
>
>
> *From:* Evergreen-general <
> evergreen-general-bounces at list.evergreen-ils.org> *On Behalf Of *Janet
> Schrader
> *Sent:* May 17, 2021 12:28 PM
> *To:* Evergreen Discussion Group <evergreen-general at list.evergreen-ils.org
> >
> *Subject:* Re: [Evergreen-general] Catalog search filters in staff client
>
>
>
> *CAUTION:* *Email external to Grimsby!*
>
> +1 to what Elaine said.  If the bib record has no holdings the system
> doesn't know what scope to put it in, so it puts it in everyone's scope.
>
> That's the easiest way we've found to explain it to our libraries.
>
>
>
>
>
> Janet
>
>
>
>
>
> *Janet Schrader*
>
> Bibliographic Services Supervisor | CW MARS
>
> 67 Millbrook Street, Suite 201, Worcester, MA 01606
>
> P: 508-755-3323 x 325 | F: 508-757-7801
> ------------------------------
>
> jschrader at cwmars.org  ||  http;//cwmars.org <http://www.cwmars.org/>
>
>
>
>
>
>
>
> On Mon, May 17, 2021 at 11:47 AM Elaine Hardy <ehardy at georgialibraries.org>
> wrote:
>
> Remember that staff searches will return bib records with no holdings
> attached in  staff client searches scoped by library so that they are
> findable by catalogers. This oftenmeans unexpected results for searches.
>
> *J. Elaine Hardy*, PINES and Collaborative Projects Manager
> ------------------------------
>
> *Georgia Public Library Service*
>
> 2872 Woodcock Blvd., Suite 250 | Atlanta, GA 30341
>
> (404) 235-7128 | ehardy at georgialibraries.org
>
> (404) 548-4241 | Cell
>
>
>
> <https://www.facebook.com/georgialibraries>
> <https://www.twitter.com/georgialibs>
> <https://www.instagram.com/georgialibraries/>
>
> *Join our email list* <http://georgialibraries.org/subscription> *for
> stories of Georgia libraries making an impact in our communities**.*
>
>
>
>
>
> On Mon, May 17, 2021 at 11:31 AM Millissa Macomber <
> millissam at burlingtonwa.gov> wrote:
>
> I ran into this same issue when looking for items. It seems to work for
> patrons when they search through the OPAC but on the staff client we get a
> bunch of extra results that don't fit the criteria. ESI is working with me
> on it to see if there is an existing bug or if we need to create one.
>
>
>
> Millissa Macomber | Senior Technical Services Associate
>
> Burlington Public Library
>
> 820 E. Washington Avenue | Burlington, WA 98233
>
> 360-755-0760 | millissam at burlingtonwa.gov
> <https://owa10s.burlingtonwa.gov/owa/redir.aspx?C=lrZNGfpd5wstd6vr5Sw4RZ7xmbNVHBO00zJt_mS0nqlRf7pD7uLXCA..&URL=mailto%3ajaniceb%40burlingtonwa.gov>
>
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>
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>
> *From:* Evergreen-general <
> evergreen-general-bounces at list.evergreen-ils.org> on behalf of Benjamin
> Kalish <bkalish at forbeslibrary.org>
> *Sent:* Friday, May 14, 2021 7:17:37 AM
> *To:* Evergreen Discussion Group
> *Subject:* Re: [Evergreen-general] Catalog search filters in staff client
>
>
>
> I don't believe you need the asterisk. Leaving that field blank should be
> sufficient.
>
>
>
> *But also...*
>
>
>
> My understanding is that we can't rely on the OPAC to return all results
> when many items match the criteria—for that you need to run a report.
> Unless the collection is very small, limiting to a shelving location and
> not providing any keywords will likely result in items missing from the
> returned results. Someone please correct me if I am wrong—I'd love to be
> wrong about this—but we ran into this same problem years ago and this is
> what we were told at that time.
>
>
> Benjamin Kalish
> Forbes Library / 413-587-1012 / bkalish at forbeslibrary.org
>
>
>
> Support Forbes Library:
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> Gentleman in Moscow* by Amor Towles
>
> Just Finished:* Destroyer* by C. J. Cherryh
>
>
>
> For information about accessibility at the library, please see:
> http://forbeslibrary.org/accessibility/
>
>
>
>
>
> On Thu, May 13, 2021 at 11:57 AM Simone Rauscher <srauscher at grimsby.ca>
> wrote:
>
> Hi everyone,
>
> Kendra’s question made me think of something else I have been wondering
> about. I’m working in 3.6, and I’m finding the search filters in the staff
> client Catalog Keyword Search are not working for me the way I thought they
> would. Particularly, searching by shelving location or “All Copy Locations”.
>
> As an example, When I try to look up all the items we have in our French
> Language collection. I go to the filter options and in “All copy locations”
> and select “French Language (GRIMSBY)”, put a * in the search field and
> press enter.
>
> This I would think should bring up all the records that have copies
> attached with the Shelving Location of “French Language (GRIMSBY)”, but I
> get a bunch of a results that do not meet these parameters. Bibs with no
> items attached, random DVDs, video games etc. I’ve tried to choose “French”
> under the “All Languages”, but they just gives me a different set of random
> results.
>
> Is there a trick I am missing? Maybe I can’t use * to do a blanket type
> search like this? Basically I’d like to be able to look up every title I
> have in a specific collection without having to run a report. Any tips?
> Anyone know of any bugs? Thanks!
>
>
>
>
>
> Simone Rauscher
> Cataloguing and Collections Coordinator
>
> srauscher at grimsby.ca
>
> 905-309-2063
>
>
>
> Grimsby Public Library
>
> www.grimsby.ca/library
>
>
>
>
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