[Evergreen-general] Catalog search filters in staff client

Wed May 19 09:30:54 EDT 2021

Thanks very much for your help Elaine, I will pass this along to our committees!

But yes I agree maybe finding a way to weigh the searches to put the empty bibs at the bottom is another solution to the issue. A bug may result out of this and I will let everyone know. It seems like Millissa is already working on something as well, so hopefully we can get this solved!

Simone Rauscher
Cataloguing and Collections Coordinator
srauscher at grimsby.ca<mailto:srauscher at grimsby.ca>
905-309-2063

Grimsby Public Library
www.grimsby.ca/library<http://www.grimsby.ca/library>

From: Evergreen-general <evergreen-general-bounces at list.evergreen-ils.org> On Behalf Of Elaine Hardy
Sent: May 19, 2021 8:48 AM
To: Evergreen Discussion Group <evergreen-general at list.evergreen-ils.org>
Subject: Re: [Evergreen-general] Catalog search filters in staff client

CAUTION: Email external to Grimsby!
I personally would delete any empty bibs in the database longer than a month; however, since this impacts the whole consortium, it may need to be longer than that . At one time, PINES was doing so if the record remained in the database longer than 6 months based on individual library workflows. We no longer do that since libraries have reduced the amount of time between when the record is imported and when items are added..

 It  may also be an education issue -- catalogers may not be aware they need to delete, or overlay, records imported in error and just leave them there in the way.

You might also check to see if there is a way to weight searches so that items without copies sort last rather than first. I don't know that there is a way, but there might be.

Elaine

[https://lh5.googleusercontent.com/bpjlHkZIWY-VYFVLNA9ro5_6N4c7AxtzAPQhhzTKXaM1luxXME10aRo56LngwgoMXQ-OptUpmewQo8ljPZNpd7H2nZx09Xns4m_RVJ6D7NoWhha3cHDFxXExYWy2c7E0qfs3M5WC]

J. Elaine Hardy, PINES and Collaborative Projects Manager

________________________________

Georgia Public Library Service

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On Tue, May 18, 2021 at 7:39 PM Simone Rauscher <srauscher at grimsby.ca<mailto:srauscher at grimsby.ca>> wrote:
Thanks for the tips Elaine,

Looking at it, the majority are not electronic resources, although I did come across a few. A good chunk of them are new bibs where holdings have yet to be attached, but without going through with a fine tooth comb, it looks like the majority are older bibs for physical items with no holdings. (I’m also finding more pockets of French books sprinkled throughout as well)

I believe we do have it set up now that bibs do delete when the last attached item is deleted, however I’m not sure this was always the case before my library joined our consortium. If I were to guess based on the results, we started doing that in 2018.

Definitely it seems like there is a project here we need to undertake to clean up our records - it would definitely reduce the amount of results coming back - however we would still need to have a way to filter out no-holdings-bibs as we do have a significant amount of new records that clutter up the results.

Simone Rauscher
Cataloguing & Collections Coordinator
Grimsby Public Library
www.grimsby.ca/library<http://www.grimsby.ca/library>
srauscher at grimsby.ca<mailto:srauscher at grimsby.ca>

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From: Evergreen-general <evergreen-general-bounces at list.evergreen-ils.org<mailto:evergreen-general-bounces at list.evergreen-ils.org>> On Behalf Of Elaine Hardy
Sent: May 18, 2021 4:43 PM
To: Evergreen Discussion Group <evergreen-general at list.evergreen-ils.org<mailto:evergreen-general at list.evergreen-ils.org>>
Subject: Re: [Evergreen-general] Catalog search filters in staff client

CAUTION: Email external to Grimsby!
Simone,

Were the title truly ones without holdings? Or are they electronic resources? Records for electronic records with the uri set should show up in a search as do other empty bibs.

Do you have settings  so that when the last item is deleted from the last call number attached to a bib record, the record automatically deletes?
If not, you might consider that.

Also consider asking admin to delete those existing, non e-resources, bib records with no copies. CHeck with catalogers first and see how long they typically go between importing records and adding holdings and factor that into deleting the empty bibs.

[https://lh5.googleusercontent.com/bpjlHkZIWY-VYFVLNA9ro5_6N4c7AxtzAPQhhzTKXaM1luxXME10aRo56LngwgoMXQ-OptUpmewQo8ljPZNpd7H2nZx09Xns4m_RVJ6D7NoWhha3cHDFxXExYWy2c7E0qfs3M5WC]

J. Elaine Hardy, PINES and Collaborative Projects Manager

________________________________

Georgia Public Library Service

2872 Woodcock Blvd., Suite 250 | Atlanta, GA 30341

(404) 235-7128 | ehardy at georgialibraries.org<mailto:ehardy at georgialibraries.org>

(404) 548-4241 | Cell

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On Tue, May 18, 2021 at 2:50 PM Simone Rauscher <srauscher at grimsby.ca<mailto:srauscher at grimsby.ca>> wrote:
Correction: it was page 91 – 102 - so about 550 out of 5342 bibs were what I actually had requested via the filter (50 results per page)

Simone Rauscher
Cataloguing and Collections Coordinator
srauscher at grimsby.ca<mailto:srauscher at grimsby.ca>
905-309-2063

Grimsby Public Library
www.grimsby.ca/library<http://www.grimsby.ca/library>

From: Evergreen-general <evergreen-general-bounces at list.evergreen-ils.org<mailto:evergreen-general-bounces at list.evergreen-ils.org>> On Behalf Of Simone Rauscher
Sent: May 18, 2021 2:48 PM
To: Evergreen Discussion Group <evergreen-general at list.evergreen-ils.org<mailto:evergreen-general at list.evergreen-ils.org>>
Subject: Re: [Evergreen-general] Catalog search filters in staff client

CAUTION: Email external to Grimsby!
That’s great Millissa, let me know how you do, would definitely add heat to that bug.

And yes thanks to Janet and Elaine for that context – that is probably why I am getting all those random results - it’s just odd that it pulls up the bibs with no holdings when I’m applying a copy-specific filter on the search. You’d think that would eliminate those bibs from consideration as it would have nothing to latch on to.

Some more context:
I did a little more diving into my French search, of which I had retrieved 5342 results – I went right to end of my results pages and on page 91 of 107 I actually started getting French titles with holdings. Up until 91 and after page 94, the results were all those random bibs with no holdings… (I guess we have a lot of bibs with no holdings) So about 150 out of 5342 bibs were what I actually had requested via the filter (50 results per page)

Maybe an ideal solution would be if there was a checkbox that you could click that said “Limit to bibs with holdings” or something so you could eliminate the excess! I tried clicking the “Limit to available” but that did not work.

Simone Rauscher
Cataloguing and Collections Coordinator
srauscher at grimsby.ca<mailto:srauscher at grimsby.ca>
905-309-2063

Grimsby Public Library
www.grimsby.ca/library<http://www.grimsby.ca/library>

From: Evergreen-general <evergreen-general-bounces at list.evergreen-ils.org<mailto:evergreen-general-bounces at list.evergreen-ils.org>> On Behalf Of Janet Schrader
Sent: May 17, 2021 12:28 PM
To: Evergreen Discussion Group <evergreen-general at list.evergreen-ils.org<mailto:evergreen-general at list.evergreen-ils.org>>
Subject: Re: [Evergreen-general] Catalog search filters in staff client

CAUTION: Email external to Grimsby!
+1 to what Elaine said.  If the bib record has no holdings the system doesn't know what scope to put it in, so it puts it in everyone's scope.
That's the easiest way we've found to explain it to our libraries.

Janet

[https://lh3.googleusercontent.com/bSd7D8g3VXi0D27vqlwdEBAUuPEYzFQNZVljNyCgRnefpl8eEyjF52SOpmhvBVlZ8DfMuAUvg24dRX1CG2tFVlm6VpHVAPOVJ4vho7b3jgZ--7YybCEFu-wJkv-y2Jg1dYKRYcLA]

Janet Schrader

Bibliographic Services Supervisor | CW MARS

67 Millbrook Street, Suite 201, Worcester, MA 01606

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________________________________

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On Mon, May 17, 2021 at 11:47 AM Elaine Hardy <ehardy at georgialibraries.org<mailto:ehardy at georgialibraries.org>> wrote:
Remember that staff searches will return bib records with no holdings attached in  staff client searches scoped by library so that they are findable by catalogers. This oftenmeans unexpected results for searches.

[https://lh5.googleusercontent.com/bpjlHkZIWY-VYFVLNA9ro5_6N4c7AxtzAPQhhzTKXaM1luxXME10aRo56LngwgoMXQ-OptUpmewQo8ljPZNpd7H2nZx09Xns4m_RVJ6D7NoWhha3cHDFxXExYWy2c7E0qfs3M5WC]

J. Elaine Hardy, PINES and Collaborative Projects Manager

________________________________

Georgia Public Library Service

2872 Woodcock Blvd., Suite 250 | Atlanta, GA 30341

(404) 235-7128 | ehardy at georgialibraries.org<mailto:ehardy at georgialibraries.org>

(404) 548-4241 | Cell

[https://lh4.googleusercontent.com/wjWdJl8zhUVb20FdmA0VXc4J9O5c0fKk1TTRabfYTrAZPyt8gtuVsgSIP_gPDaSD0mpvMRmzVxbpurZbyAzV1VrEHAKJUAZkUeSVH-CLb0KFkL6pHU_v09gN6QRKIRtUq1iR-Zbn]<https://www.facebook.com/georgialibraries>  [https://lh6.googleusercontent.com/9dDBepVWGW2bIMC615q1KfmBTkk04sQENYf3r3X4IP5eYttphc5NQh1IZ4vsfVKxNeDquYf251jJKz3GP8Gs0LSo5nPIlC1gZsTcmFlhGRuaM0RSbHJXxpqqwAVJgjcKud5Jzgop] <https://www.twitter.com/georgialibs> [https://lh3.googleusercontent.com/qC0XM1vBNxEXGw_lKy9Mi0CItlEXSk42qcHTINcYfBgysbcUifEX39mTV0CvllVyEzZUU7Di1U3uQ4N5hKG7244DAaWAfZIxP3HldZONwuBMo1KdTdPe_5SUXG44S8MQvRFkWJcj] <https://www.instagram.com/georgialibraries/>

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On Mon, May 17, 2021 at 11:31 AM Millissa Macomber <millissam at burlingtonwa.gov<mailto:millissam at burlingtonwa.gov>> wrote:

I ran into this same issue when looking for items. It seems to work for patrons when they search through the OPAC but on the staff client we get a bunch of extra results that don't fit the criteria. ESI is working with me on it to see if there is an existing bug or if we need to create one.

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Burlington Public Library
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From: Evergreen-general <evergreen-general-bounces at list.evergreen-ils.org<mailto:evergreen-general-bounces at list.evergreen-ils.org>> on behalf of Benjamin Kalish <bkalish at forbeslibrary.org<mailto:bkalish at forbeslibrary.org>>
Sent: Friday, May 14, 2021 7:17:37 AM
To: Evergreen Discussion Group
Subject: Re: [Evergreen-general] Catalog search filters in staff client

I don't believe you need the asterisk. Leaving that field blank should be sufficient.

But also...

My understanding is that we can't rely on the OPAC to return all results when many items match the criteria—for that you need to run a report. Unless the collection is very small, limiting to a shelving location and not providing any keywords will likely result in items missing from the returned results. Someone please correct me if I am wrong—I'd love to be wrong about this—but we ran into this same problem years ago and this is what we were told at that time.

Benjamin Kalish
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On Thu, May 13, 2021 at 11:57 AM Simone Rauscher <srauscher at grimsby.ca<mailto:srauscher at grimsby.ca>> wrote:

Hi everyone,

Kendra’s question made me think of something else I have been wondering about. I’m working in 3.6, and I’m finding the search filters in the staff client Catalog Keyword Search are not working for me the way I thought they would. Particularly, searching by shelving location or “All Copy Locations”.

As an example, When I try to look up all the items we have in our French Language collection. I go to the filter options and in “All copy locations” and select “French Language (GRIMSBY)”, put a * in the search field and press enter.

This I would think should bring up all the records that have copies attached with the Shelving Location of “French Language (GRIMSBY)”, but I get a bunch of a results that do not meet these parameters. Bibs with no items attached, random DVDs, video games etc. I’ve tried to choose “French” under the “All Languages”, but they just gives me a different set of random results.

Is there a trick I am missing? Maybe I can’t use * to do a blanket type search like this? Basically I’d like to be able to look up every title I have in a specific collection without having to run a report. Any tips? Anyone know of any bugs? Thanks!

[cid:image004.png at 01D74C91.A18759D0]

Simone Rauscher
Cataloguing and Collections Coordinator
srauscher at grimsby.ca<mailto:srauscher at grimsby.ca>
905-309-2063

Grimsby Public Library
www.grimsby.ca/library<http://www.grimsby.ca/library>

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