[Evergreen-general] [External] Paperback vs. Hardcover Records

Wed Mar 20 13:17:49 EDT 2024

Hi Tiffany,

Thank you for the link to your documentation.

And thanks everyone for your really helpful responses!  I appreciate it.

Joan

On Wed, Mar 20, 2024 at 1:09 PM Tiffany Little via Evergreen-general <
evergreen-general at list.evergreen-ils.org> wrote:

> PINES uses the same record if everything else about the item is the same
> aside from the binding.
>
>
> https://pines.georgialibraries.org/dokuwiki/doku.php?id=cat:matching_criteria#special_cases
>
>
> [image: logo with link to Georgia Public Library Service website]
> <https://georgialibraries.org/>
>
> Tiffany Little
>
> *PINES Bibliographic Projects Manager*
>
> ------------------------------
>
> Georgia Public Library Service
>
> 2872 Woodcock Blvd, Suite 250 | Atlanta, GA 30341
>
> (404) 235-7161 | tlittle at georgialibraries.org
>
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> On Wed, Mar 20, 2024 at 1:06 PM Frasur, Ruth via Evergreen-general <
> evergreen-general at list.evergreen-ils.org> wrote:
>
>> Evergreen Indiana uses separate records if the paperback and hardcover
>> are dramatically different in terms of pagination/additional contents.  We
>> use the same record is the main difference is just the cover type.
>>
>>
>>
>> Ruth Frasur Davis (she/they)
>>
>> Coordinator
>>
>> *Evergreen Indiana Library Consortium*
>>
>> *Evergreen Community Development Initiative*
>>
>> Indiana State Library
>>
>> 140 N. Senate Ave.
>>
>> Indianapolis, IN 46204
>>
>> (317) 232-3691
>>
>>
>>
>> *From:* Evergreen-general <
>> evergreen-general-bounces at list.evergreen-ils.org> *On Behalf Of *Terran
>> McCanna via Evergreen-general
>> *Sent:* Wednesday, March 20, 2024 1:01 PM
>> *To:* Evergreen Discussion Group <
>> evergreen-general at list.evergreen-ils.org>
>> *Cc:* Terran McCanna <tmccanna at georgialibraries.org>
>> *Subject:* Re: [Evergreen-general] [External] Paperback vs. Hardcover
>> Records
>>
>>
>>
>> **** This is an EXTERNAL email. Exercise caution. DO NOT open attachments
>> or click links from unknown senders or unexpected email. ****
>> ------------------------------
>>
>> PINES uses separate records.
>>
>>
>>
>> On Wed, Mar 20, 2024, 12:57 PM Szwagiel, Will via Evergreen-general <
>> evergreen-general at list.evergreen-ils.org> wrote:
>>
>> Good afternoon Joan,
>>
>>
>>
>> Like you, our bibliographic records can contain both paperback and
>> hardcover versions of a book.  We actually encourage this, as well, as part
>> of our cataloging best practices to try and cut down on duplicate records
>> and to make sure that as many items as possible are available for patrons
>> on a single record.  There will be instances, however, where we suggest
>> using a separate record, but that is usually based on the content of the
>> book, not whether it is paperback or hardcover.
>>
>>
>>
>> The majority of our member libraries are fine with this, but we do
>> occasionally receive requests to separate paperbacks and hardcovers,
>> because some libraries have patrons who only want one or the other.  One
>> recommendation we have made is for libraries to use call numbers and/or
>> shelving locations to identify if a specific item is paperback.  For
>> example, one member library puts "Apb" for "Adult Paperback" at the
>> beginning of the call numbers for mass market paperback books.
>>
>>
>>
>> This may not help patrons as much when placing holds, because they cannot
>> place item level holds, but it allows staff to easily identify a paperback
>> version so they can place an item hold for the patron.  Staff would just
>> have to encourage patrons to come to them to place the hold, so the staff
>> can place the item level hold for the patron.
>>
>>
>>
>> It is admittedly not a perfect solution, but because we have combined
>> paperbacks and hardcovers on single records for so long, trying to split
>> them up now would simply be unfeasible.  And even if we began instructing
>> catalogers to use separate records moving forward, that would still leave
>> countless existing records in the catalog with both paperbacks and
>> hardcovers on them.
>>
>>
>>
>> *William C. Szwagiel*
>>
>> NC Cardinal Project Manager
>>
>> State Library of North Carolina
>>
>> william.szwagiel at ncdcr.gov | 919.814.6721
>>
>> https://statelibrary.ncdcr.gov/services-libraries/nc-cardinal
>> <https://protect2.fireeye.com/v1/url?k=31323334-50bba2bf-31367a34-4544474f5631-520c1bf1f7f8cf41&q=1&e=5881d0dc-6a85-4edc-924a-94fcf42fb0c0&u=https%3A%2F%2Fstatelibrary.ncdcr.gov%2Fservices-libraries%2Fnc-cardinal>
>>
>> 109 East Jones Street  | 4640 Mail Service Center
>>
>> Raleigh, North Carolina 27699-4600
>>
>> The State Library is part of the NC Department of Natural & Cultural
>> Resources.
>>
>> *Email correspondence to and from this address is subject to the North
>> Carolina Public Records Law and may be disclosed to third parties.*
>>
>>
>> ------------------------------
>>
>> *From:* Evergreen-general <
>> evergreen-general-bounces at list.evergreen-ils.org> on behalf of Joan
>> Kranich via Evergreen-general <evergreen-general at list.evergreen-ils.org>
>> *Sent:* Wednesday, March 20, 2024 12:43 PM
>> *To:* Evergreen Discussion Group <
>> evergreen-general at list.evergreen-ils.org>
>> *Cc:* Joan Kranich <jkranich at cwmars.org>
>> *Subject:* [External] [Evergreen-general] Paperback vs. Hardcover Records
>>
>>
>>
>> *CAUTION:* External email. Do not click links or open attachments unless
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>>
>>
>> Hi,
>>
>>
>>
>> In C/W MARS a bibliographic record may contain items for paperback and
>> for hardcover.  We have had some recommendations to separate paperback
>> items from hardcover items.
>>
>>
>>
>> This is a change on the cataloging side but also with how holds would be
>> filled.
>>
>>
>>
>> Do any of you use separate bibliographic records for paperback vs.
>> hardcover or do you have another workflow to make it easy for staff and
>> patrons to place holds to be filled by one format vs. the other?
>>
>>
>>
>> Thank you.
>>
>>
>>
>> Joan
>>
>>
>>
>> --
>>
>>
>> *Joan Kranich *(she/her/hers)
>> Library Applications Manager, C/W MARS, Inc.
>> ------------------------------
>>
>> [image: icon]jkranich at cwmars.org* | **[image: icon]*www.cwmars.org
>> <https://protect2.fireeye.com/v1/url?k=31323334-50bba2bf-31367a34-4544474f5631-b75ae63f34e25f26&q=1&e=5881d0dc-6a85-4edc-924a-94fcf42fb0c0&u=https%3A%2F%2Fwww.cwmars.org%2F>
>>
>> *[image: icon]*508-755-3323 x 1
>>
>>
>> ------------------------------
>>
>>
>> Email correspondence to and from this address may be subject to the North
>> Carolina Public Records Law and may be disclosed to third parties by an
>> authorized state official.
>>
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-- 

Joan Kranich (she/her/hers)
Library Applications Manager, C/W MARS, Inc.

------------------------------

[image: icon] jkranich at cwmars.org | [image: icon]www.cwmars.org

[image: icon] 508-755-3323 x 1
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