[Evergreen-general] [External] Paperback vs. Hardcover Records

Wed Mar 20 13:21:40 EDT 2024

Hi Eva,

Thank you for the Part suggestion.  That has been suggested by some of our
librarians.  The problem is that C/W MARS uses a lot of Parts.  We use
Parts for our periodical issues which are added as items, travel guides and
things with parts.  We also use Parts for DVD sets that are separated into
multiple items.  This becomes complicated.  All suggestions are welcome tho
so we can determine the best path forward.

Joan

On Wed, Mar 20, 2024 at 1:14 PM Cerninakova Eva via Evergreen-general <
evergreen-general at list.evergreen-ils.org> wrote:

>
> Have you considered using the functionality for parts? I believe this
> would make it possible to keep one record and at the same time allow
> patrons to choose paperback or hardcover when placing hold
>
>
>
>
>
>
>
> Mgr. Eva Cerniňáková, Ph.D.
> vedoucí Knihovny Jabok
>
> Jabok - Vyšší odborná škola sociálně pedagogická a teologická
> +420 211 222 409
> cernin at jabok.cz
> knihovna.jabok.cz
> Salmovská 8, Praha 2, 120 00
>
>
>
>
>
>
>
> Dne st 20. 3. 2024 18:09 uživatel Tiffany Little via Evergreen-general <
> evergreen-general at list.evergreen-ils.org> napsal:
>
>> PINES uses the same record if everything else about the item is the same
>> aside from the binding.
>>
>>
>> https://pines.georgialibraries.org/dokuwiki/doku.php?id=cat:matching_criteria#special_cases
>>
>>
>> [image: logo with link to Georgia Public Library Service website]
>> <https://georgialibraries.org/>
>>
>> Tiffany Little
>>
>> *PINES Bibliographic Projects Manager*
>>
>> ------------------------------
>>
>> Georgia Public Library Service
>>
>> 2872 Woodcock Blvd, Suite 250 | Atlanta, GA 30341
>>
>> (404) 235-7161 | tlittle at georgialibraries.org
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>>
>> On Wed, Mar 20, 2024 at 1:06 PM Frasur, Ruth via Evergreen-general <
>> evergreen-general at list.evergreen-ils.org> wrote:
>>
>>> Evergreen Indiana uses separate records if the paperback and hardcover
>>> are dramatically different in terms of pagination/additional contents.  We
>>> use the same record is the main difference is just the cover type.
>>>
>>>
>>>
>>> Ruth Frasur Davis (she/they)
>>>
>>> Coordinator
>>>
>>> *Evergreen Indiana Library Consortium*
>>>
>>> *Evergreen Community Development Initiative*
>>>
>>> Indiana State Library
>>>
>>> 140 N. Senate Ave.
>>>
>>> Indianapolis, IN 46204
>>>
>>> (317) 232-3691
>>>
>>>
>>>
>>> *From:* Evergreen-general <
>>> evergreen-general-bounces at list.evergreen-ils.org> *On Behalf Of *Terran
>>> McCanna via Evergreen-general
>>> *Sent:* Wednesday, March 20, 2024 1:01 PM
>>> *To:* Evergreen Discussion Group <
>>> evergreen-general at list.evergreen-ils.org>
>>> *Cc:* Terran McCanna <tmccanna at georgialibraries.org>
>>> *Subject:* Re: [Evergreen-general] [External] Paperback vs. Hardcover
>>> Records
>>>
>>>
>>>
>>> **** This is an EXTERNAL email. Exercise caution. DO NOT open
>>> attachments or click links from unknown senders or unexpected email. ****
>>> ------------------------------
>>>
>>> PINES uses separate records.
>>>
>>>
>>>
>>> On Wed, Mar 20, 2024, 12:57 PM Szwagiel, Will via Evergreen-general <
>>> evergreen-general at list.evergreen-ils.org> wrote:
>>>
>>> Good afternoon Joan,
>>>
>>>
>>>
>>> Like you, our bibliographic records can contain both paperback and
>>> hardcover versions of a book.  We actually encourage this, as well, as part
>>> of our cataloging best practices to try and cut down on duplicate records
>>> and to make sure that as many items as possible are available for patrons
>>> on a single record.  There will be instances, however, where we suggest
>>> using a separate record, but that is usually based on the content of the
>>> book, not whether it is paperback or hardcover.
>>>
>>>
>>>
>>> The majority of our member libraries are fine with this, but we do
>>> occasionally receive requests to separate paperbacks and hardcovers,
>>> because some libraries have patrons who only want one or the other.  One
>>> recommendation we have made is for libraries to use call numbers and/or
>>> shelving locations to identify if a specific item is paperback.  For
>>> example, one member library puts "Apb" for "Adult Paperback" at the
>>> beginning of the call numbers for mass market paperback books.
>>>
>>>
>>>
>>> This may not help patrons as much when placing holds, because they
>>> cannot place item level holds, but it allows staff to easily identify a
>>> paperback version so they can place an item hold for the patron.  Staff
>>> would just have to encourage patrons to come to them to place the hold, so
>>> the staff can place the item level hold for the patron.
>>>
>>>
>>>
>>> It is admittedly not a perfect solution, but because we have combined
>>> paperbacks and hardcovers on single records for so long, trying to split
>>> them up now would simply be unfeasible.  And even if we began instructing
>>> catalogers to use separate records moving forward, that would still leave
>>> countless existing records in the catalog with both paperbacks and
>>> hardcovers on them.
>>>
>>>
>>>
>>> *William C. Szwagiel*
>>>
>>> NC Cardinal Project Manager
>>>
>>> State Library of North Carolina
>>>
>>> william.szwagiel at ncdcr.gov | 919.814.6721
>>>
>>> https://statelibrary.ncdcr.gov/services-libraries/nc-cardinal
>>> <https://protect2.fireeye.com/v1/url?k=31323334-50bba2bf-31367a34-4544474f5631-520c1bf1f7f8cf41&q=1&e=5881d0dc-6a85-4edc-924a-94fcf42fb0c0&u=https%3A%2F%2Fstatelibrary.ncdcr.gov%2Fservices-libraries%2Fnc-cardinal>
>>>
>>> 109 East Jones Street  | 4640 Mail Service Center
>>>
>>> Raleigh, North Carolina 27699-4600
>>>
>>> The State Library is part of the NC Department of Natural & Cultural
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>>>
>>> *Email correspondence to and from this address is subject to the North
>>> Carolina Public Records Law and may be disclosed to third parties.*
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>>>
>>> ------------------------------
>>>
>>> *From:* Evergreen-general <
>>> evergreen-general-bounces at list.evergreen-ils.org> on behalf of Joan
>>> Kranich via Evergreen-general <evergreen-general at list.evergreen-ils.org>
>>> *Sent:* Wednesday, March 20, 2024 12:43 PM
>>> *To:* Evergreen Discussion Group <
>>> evergreen-general at list.evergreen-ils.org>
>>> *Cc:* Joan Kranich <jkranich at cwmars.org>
>>> *Subject:* [External] [Evergreen-general] Paperback vs. Hardcover
>>> Records
>>>
>>>
>>>
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>>>
>>>
>>> Hi,
>>>
>>>
>>>
>>> In C/W MARS a bibliographic record may contain items for paperback and
>>> for hardcover.  We have had some recommendations to separate paperback
>>> items from hardcover items.
>>>
>>>
>>>
>>> This is a change on the cataloging side but also with how holds would be
>>> filled.
>>>
>>>
>>>
>>> Do any of you use separate bibliographic records for paperback vs.
>>> hardcover or do you have another workflow to make it easy for staff and
>>> patrons to place holds to be filled by one format vs. the other?
>>>
>>>
>>>
>>> Thank you.
>>>
>>>
>>>
>>> Joan
>>>
>>>
>>>
>>> --
>>>
>>>
>>> *Joan Kranich *(she/her/hers)
>>> Library Applications Manager, C/W MARS, Inc.
>>> ------------------------------
>>>
>>> [image: icon]jkranich at cwmars.org* | **[image: icon]*www.cwmars.org
>>> <https://protect2.fireeye.com/v1/url?k=31323334-50bba2bf-31367a34-4544474f5631-b75ae63f34e25f26&q=1&e=5881d0dc-6a85-4edc-924a-94fcf42fb0c0&u=https%3A%2F%2Fwww.cwmars.org%2F>
>>>
>>> *[image: icon]*508-755-3323 x 1
>>>
>>>
>>> ------------------------------
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>>>
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-- 

Joan Kranich (she/her/hers)
Library Applications Manager, C/W MARS, Inc.

------------------------------

[image: icon] jkranich at cwmars.org | [image: icon]www.cwmars.org

[image: icon] 508-755-3323 x 1
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