[Evergreen-governance-l] Fwd: Details of fiscal sponsorship agreement for Evergreen & Conservancy

[Dan Scott]

Argh. Got the Governance mailing list address wrong when I sent this a
few minutes ago. Forwarding, in case you don't follow the General
mailing list!

(Thanks to Chris Sharp for getting the minutes out, as well!)

---------- Forwarded message ----------
From: Dan Scott <dan at coffeecode.net>
Date: 7 December 2010 11:43
Subject: RE: Details of fiscal sponsorship agreement for Evergreen & Conservancy
To: open-ils-general at list.georgialibraries.org
Cc: evergreen-governance at list.georgialibraries.org, "Bradley M. Kuhn"
<bkuhn at sfconservancy.org>


Following on my Nov. 10th email and the general agreement indicated both
on the mailing lists and at the last Evergreen Govenernance meeting, I
have attached LaTex and PDF versions of an updated fiscal sponsorship
agreement between Evergreen and the Conservancy that I would like to
propose we forward to Bradley Kuhn of the Software Freedom Conservancy.

Bradley gave us a walkthrough of the sections of the document in his
email to the project
(http://libmail.georgialibraries.org/pipermail/open-ils-general/2010-October/003540.html),
so I'll highlight the changes that I've made to the document:

1. In general, change the references to "the Developer[s]" to "the
Interim Oversight Board" and include the list of all members of the
Interim Governance Committee as taken from one of the most recent drafts
of the proposed rules of governance for the Evergreen Software
Foundation. Bradley had suggested that we should have all members of the
Interim Governance Committee sign the sponsorship agreement with the
Software Freedom Conservancy, so I have also included spots for each
name for signing the document at the end of the agreement.

2. Fees: I _believe_ we discussed this at the last Governance Committee
meeting, but don't see it in the minutes - did we agree to directing 10%
of project revenues to the Conservancy for the purposes of offsetting
their overhead (banking, bookkeeping, reporting, etc)? There had been
suggestions that Georgia and Michigan were willing to contribute the
proceeds from their respective conferences to the Conservancy, but as we
don't expect to be rolling in revenue for the foreseeable future, I
think we had agreed to the standard (for umbrella organizations) 10% fee
structure, which would leave 90% of the conference proceeds to be
directed (if necessary) towards some greater good of the project. I also
seem to recall that we would revisit the percentage after some period of
time - certainly after we finalize and adopt our official rules of
governance.

3. Representation of the Project to the Conservancy: At the last
Governance Committee meeting, we agreed to have Elizabeth McKinney,
Galen Charlton, and Dan Scott represent the Evergreen project to the
Conservancy (that is, have the power to direct project funds to be used
in some way). We also agreed that these representatives would consult
with the Governance Committee. I've written that two of the three
representatives need to consent to a particular direction to the
Conservancy (giving us the ability to avoid paralysis in the short term
if one of the representatives is incapacitated for some reason;
presumably this section would be rewritten to change the
representatives' names in the longer term in that scenario).

**QUESTION**: There have been some members of the Interim Governance Committee
that have been inactive in the Governance process. Do we want to pare
the list down?

**ACTION**: The agreement calls for a primary mailing address for the
Evergreen project. Suggestions? Georgia PINES?
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