[Evergreen-governance-l] Proposed New Governance Changes

[Watson, Sylvia]

I've read through the e-mail comments and I know we are trying to reevaluate the purpose(s) for the Foundation, but I thought I would at least provide some feedback with regard to the perceived discrepancies in the governance rules.

As noted in the rules, the designated contact person for an organizational member would be the person who would vote on matters on behalf of the member entity.  Feasibly, yes, that person could be changed upon notification to the board. I don't see that as an issue.

However, individuals are nominated for a seat on the board, and then specifically voted in by the membership.  If I vote for "X" to be a board member, then that person cannot be interchanged with "Y" unilaterally by the member entity.  As stated in the rules, X could resign from the board and the Oversight Board could choose to appoint Y to fill the spot, or the board could choose someone else.

Sylvia


From: evergreen-governance-l-bounces at list.georgialibraries.org [mailto:evergreen-governance-l-bounces at list.georgialibraries.org] On Behalf Of Lori Bowen Ayre
Sent: Wednesday, October 20, 2010 4:42 PM
To: Corridan, Jim (ICPR)
Cc: evergreen-governance-l at list.georgialibraries.org
Subject: Re: [Evergreen-governance-l] Proposed New Governance Changes

If an organization joins, I don't think they can serve on the Board as in...

Members can run for election to the Oversight Board, vote in the elections for the Oversight Board and suggest referenda.

Or, are you suggesting that the contact person for an "entity" could get elected to the board and then that entity could change their person whenever they wanted to?  Couldn't change them without getting 2/3 agreement from other Oversight Board members????


On Wed, Oct 20, 2010 at 1:05 PM, Corridan, Jim (ICPR) <jcorridan at icpr.in.gov<mailto:jcorridan at icpr.in.gov>> wrote:
Governance Group:

Attached is a revision of the Rules of Governance.  The revisions reflect comments from the two most recent meetings and an attempt to have the Foundation serve as the single unified organization for Evergreen.  In addition to some minor language clean up, the major changes to this version of the Rules of Governance are:


 *   Clarification that one of the Foundation's purposes is to serve as the community's user's group
 *   A dues structure has been added.  The dues are low enough ($10 for individuals and $100 for institutions) that contributors should not balk at having to pay to support the foundation, whether that contributor is a board member, developer, committee member, library, etc.
 *   A Code Committing Committee has been added in recognition of the comments made by the Software Conservancy (about Equinox) and various governance committee members in recent meetings, so that the Foundation will have some input with regard to Evergreen code
 *   Membership is open to anyone who wants to join and is willing to pay the membership fee.
 *   Eligibility criteria for board membership now includes the language that was originally required for Evergreen Foundation Membership.

Probably by December we need to come to some sort of agreement so that we have an authoritative board with an established Chairperson who will have the authority to sign the agreement with SFC on behalf of the Foundation, and also so there is time to get the committees up and running in preparation for the elections at the annual meeting, among other things.  Let's keep in mind that the board (both the Initial Board and regular Oversight Board) does have the power to modify the Rules of Governance in the immediate and long term future if something isn't working.

Jim


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