[Evergreen-governance-l] Proposed New Governance Changes

[Watson, Sylvia]

It is not unusual for a board to have the power to amend its bylaws.  The board cannot foresee all situations or know if something is set up in a way that makes sense.  Over time, changes may need to be made to the bylaws and the board needs to be able to have the authority to make such changes.  Are you proposing that the board and the membership should need to vote for any bylaw changes?


From: Amy Terlaga [mailto:terlaga at biblio.org]
Sent: Wednesday, October 20, 2010 4:50 PM
To: Watson, Sylvia; Corridan, Jim (ICPR); evergreen-governance-l at list.georgialibraries.org
Subject: RE: [Evergreen-governance-l] Proposed New Governance Changes

That gives a lot of power to the Board.

Just sayin'.

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Amy Terlaga
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From: Watson, Sylvia [mailto:sywatson at library.IN.gov]
Sent: Wednesday, October 20, 2010 4:36 PM
To: Amy Terlaga; Corridan, Jim (ICPR); evergreen-governance-l at list.georgialibraries.org
Subject: RE: [Evergreen-governance-l] Proposed New Governance Changes

The "or" is intentional.  It is written such that 2/3 of either body can vote to change the rules of governance.

From: Amy Terlaga [mailto:terlaga at biblio.org]
Sent: Wednesday, October 20, 2010 4:28 PM
To: Watson, Sylvia; Corridan, Jim (ICPR); evergreen-governance-l at list.georgialibraries.org
Subject: RE: [Evergreen-governance-l] Proposed New Governance Changes

Also, could someone clarify for me what this means?

ARTICLE VI.  ADOPTION AND AMENDMENTS


(b)These Rules of Governance may be amended when necessary by an affirmative vote of at least two-thirds (2/3) vote of the Oversight Board or by two-thirds (2/3) vote of the Foundation Members.
What does the 'or' mean in this sentence?  Shouldn't that be an 'and' instead?



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Amy Terlaga
Assistant Director, User Services
Bibliomation
32 Crest Road
Middlebury, CT  06762
(203)577-4070 x101
http://www.biblio.org
----
Bibliomation's Open Source blog:
http://biblio-os.blogspot.com/

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From: Watson, Sylvia [mailto:sywatson at library.IN.gov]
Sent: Wednesday, October 20, 2010 4:27 PM
To: Amy Terlaga; Corridan, Jim (ICPR); evergreen-governance-l at list.georgialibraries.org
Subject: RE: [Evergreen-governance-l] Proposed New Governance Changes

Take a look at this...language has been modified to read that an "Evergreen Consortium" should be recognized on the board.  This could be a library or the administrative headquarters.
Thanks,
Sylvia


From: evergreen-governance-l-bounces at list.georgialibraries.org [mailto:evergreen-governance-l-bounces at list.georgialibraries.org] On Behalf Of Amy Terlaga
Sent: Wednesday, October 20, 2010 4:22 PM
To: Corridan, Jim (ICPR); evergreen-governance-l at list.georgialibraries.org
Subject: Re: [Evergreen-governance-l] Proposed New Governance Changes

Jim-

Section 3.3 (Composition) is still missing additional wording regarding consortial hq staff:


(i)        academic library

(ii)      public library

(iii)    independent library that is not part of a consortium

(iv)    library that is a member of an Evergreen consortium<== This needs updating

(v)      library located outside of the United States

(vi)    state library


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Amy Terlaga
Assistant Director, User Services
Bibliomation
32 Crest Road
Middlebury, CT  06762
(203)577-4070 x101
http://www.biblio.org
----
Bibliomation's Open Source blog:
http://biblio-os.blogspot.com/

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From: evergreen-governance-l-bounces at list.georgialibraries.org [mailto:evergreen-governance-l-bounces at list.georgialibraries.org] On Behalf Of Corridan, Jim (ICPR)
Sent: Wednesday, October 20, 2010 4:05 PM
To: evergreen-governance-l at list.georgialibraries.org
Subject: [Evergreen-governance-l] Proposed New Governance Changes

Governance Group:

Attached is a revision of the Rules of Governance.  The revisions reflect comments from the two most recent meetings and an attempt to have the Foundation serve as the single unified organization for Evergreen.  In addition to some minor language clean up, the major changes to this version of the Rules of Governance are:


 *   Clarification that one of the Foundation's purposes is to serve as the community's user's group
 *   A dues structure has been added.  The dues are low enough ($10 for individuals and $100 for institutions) that contributors should not balk at having to pay to support the foundation, whether that contributor is a board member, developer, committee member, library, etc.
 *   A Code Committing Committee has been added in recognition of the comments made by the Software Conservancy (about Equinox) and various governance committee members in recent meetings, so that the Foundation will have some input with regard to Evergreen code
 *   Membership is open to anyone who wants to join and is willing to pay the membership fee.
 *   Eligibility criteria for board membership now includes the language that was originally required for Evergreen Foundation Membership.

Probably by December we need to come to some sort of agreement so that we have an authoritative board with an established Chairperson who will have the authority to sign the agreement with SFC on behalf of the Foundation, and also so there is time to get the committees up and running in preparation for the elections at the annual meeting, among other things.  Let's keep in mind that the board (both the Initial Board and regular Oversight Board) does have the power to modify the Rules of Governance in the immediate and long term future if something isn't working.

Jim

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