[Evergreen-governance-l] Notice of Evergreen Foundation Committee Meeting; April 30, 2011 (Proposed Message to Evergreen Community)

[McKinney, Elizabeth]

Below is a proposed email to the community regarding the upcoming evergreen Foundation Committee Meeting.  (That name was listed on the agenda. Do we want to change it?) 




Dear Evergreen Community Members, 

At the 2010 Evergreen Conference in Grand Rapids several of us were charged with moving forward with the idea of an Evergreen Foundation.  We formed the interim Governance Committee and proceeded with finding a way to form a non-profit entity that would allow for community growth and cooperative efforts. 

The Committee will host an open meeting at the upcoming Evergreen Conference in Decatur, GA on Saturday, April 30, 2011 to give an account of our work during the past year. See agenda below. We are submitting documents for your review prior to this meeting. 

The Committee is set to sign an agreement with the Software Freedom Conservancy.  The conservancy provides a non-profit home and infrastructure for open-source projects. Details of this agreement can be found at <link to SFC documents> 

The Committee has developed a Rules of Governance document.  These skeletal rules will help us to move forward in a structured way and can be fleshed out as we move forward with a permanent structure.  We are required to have a minimal set of rules for governance in order to take advantage of the services of the Software Freedom Conservancy.  You can review the most recent version of the Evergreen Oversight Board Rules of Governance at <link to Governance documents> 


Evergreen Foundation Committee Meeting
Agenda
April 30, 2011; 11:45-12:30 


I.	Welcome and Introduction of Board Members
II.	Board Reports; Update on the past year
        -Communications Committee
        -Conference Committee
        -Other Committees or Community entities? 
        -Account of Work Completed 
          Software Freedom Conservancy
          Rules of Governance
          
III.	Open Discussion/Questions 				 

IV.     Adjournment
 


We look forward to hosting our first committee meeting and hope that you can join us in Decatur. 


The Interim Evergreen Governance Committee