[Evergreen-governance-l] Notice of Evergreen Foundation Committee Meeting; April 30, 2011 (Proposed Message to Evergreen Community)

Wed Mar 16 12:49:38 EDT 2011

Right – I see the concern.

I could be wrong here, but I think that by using this forum – the Governance Board Update meeting – I had thought to update users on the various committees – that there was a chance to do just that – update the users on the various committees.  I was thinking of it (very briefly) as a combined governance/community meeting, but maybe that’s where I went astray.  I blended the two and maybe I shouldn’t have.

Also, the communications committee came directly out of the governance committee’s earliest conversations (at the last conference in Grand Rapids).

So as not to bring the cart before the horse, maybe we should just leave it at that during the committee update.  Stick with just the communications update since there is a close relationship between the two.

Karen, you’ve raised some good issues here – the work we still need to do as a Board to figure out how the various Evergreen entities work together as a combined whole.

I think we should continue to conversation while we’re at the conference.

Amy

From: Karen Collier [mailto:kcollier at kent.lib.md.us] 
Sent: Wednesday, March 16, 2011 12:44 PM
To: Amy Terlaga
Cc: Evergreen Governance
Subject: Re: [Evergreen-governance-l] Notice of Evergreen Foundation Committee Meeting; April 30, 2011 (Proposed Message to Evergreen Community)

As an afterthought to my earlier email...

I've lost track of whether existing volunteer groups in the community are being officially subsumed within the new entity that Governance is forming or if that decision is being left for later.  My two cents is that it would make sense for Governance to figure out what "rules" go along with being a committee within the Governance organization and then offer that option to existing community groups like DIG.  The memberships of those groups could then vote on whether to become a committee or stay independent.  I'm not suggesting that DIG or other existing groups wouldn't want to be part of this Governance movement, only that offering the choice could help with getting buy-in from current participants.  Thoughts?

Thanks,
Karen

----- "Karen Collier" <kcollier at kent.lib.md.us> wrote: 

Amy,

I'm not sure a DIG report is necessary given it's already such a full agenda and we report regularly at the community meetings.  However, if the Governance group would like a DIG report (and if I make it to the conference or can prevail on someone who is attending) we could probably give a short report.  The really short version of the report goes something like this: "Yes we exist and are writing documentation. Here's a brief history of DIG.  You too can help."  If that sounds at all helpful in this context, let me know.

It might make more sense to give a DIG report if the focus of the report were on how the new relationship between DIG and Governance will work, though I'm not sure I entirely understand how that relationship will be working myself yet.  Does the copyright on any documentation we produce get assigned to this new entity?  Will DIG participants have to be potentially-dues-paying members of the not-foundation-but-whatever-it-is-we're-calling-this in order to participate and/or hold a leadership position in DIG?  To what extent will the governance board be micromanaging how DIG operates?  There may be other questions to consider about the relationship between DIG and governance, but this is what comes to mind right away.  Any thoughts on these issues or on whether we need a DIG report at this meeting?

Thanks,
Karen

----- "Amy Terlaga" <terlaga at biblio.org> wrote: 

Yes, excellent.  You’ve summarized it well, Elizabeth.

On this:

II.     Board Reports; Update on the past year
       -Communications Committee
       -Conference Committee
       -Other Committees or Community entities?

I supposed the web team work can be reported under the Communications Committee.  

For the conference committee, would that be a report on how well the conference has gone and an introduction of the new conference (2012) masters?

How about DIG – should we see if Karen Collier wants to give a summary report of their work?

Amy

From: evergreen-governance-l-bounces at list.georgialibraries.org [mailto:evergreen-governance-l-bounces at list.georgialibraries.org] On Behalf Of Lori Bowen Ayre
Sent: Wednesday, March 16, 2011 10:53 AM
To: McKinney, Elizabeth
Cc: Evergreen Governance
Subject: Re: [Evergreen-governance-l] Notice of Evergreen Foundation Committee Meeting; April 30, 2011 (Proposed Message to Evergreen Community)

Elizabeth,

Excellent.  One thing I'd like to see added is a sentence about the protection of Evergreen assets provided by our membership with SFC.  I think that's an important thing for people to understand right away (to reduce the 'why SFC and not a foundation' bubbles from popping up above everyone's heads.)

And yes, I think we should stop using "foundation."  I guess we all need to practice referring to our membership instead of our foundation....

Lori

On Tue, Mar 15, 2011 at 1:05 PM, McKinney, Elizabeth <emckinney at georgialibraries.org> wrote:

Below is a proposed email to the community regarding the upcoming evergreen Foundation Committee Meeting.  (That name was listed on the agenda. Do we want to change it?)

Dear Evergreen Community Members,

At the 2010 Evergreen Conference in Grand Rapids several of us were charged with moving forward with the idea of an Evergreen Foundation.  We formed the interim Governance Committee and proceeded with finding a way to form a non-profit entity that would allow for community growth and cooperative efforts.

The Committee will host an open meeting at the upcoming Evergreen Conference in Decatur, GA on Saturday, April 30, 2011 to give an account of our work during the past year. See agenda below. We are submitting documents for your review prior to this meeting.

The Committee is set to sign an agreement with the Software Freedom Conservancy.  The conservancy provides a non-profit home and infrastructure for open-source projects. Details of this agreement can be found at <link to SFC documents>

The Committee has developed a Rules of Governance document.  These skeletal rules will help us to move forward in a structured way and can be fleshed out as we move forward with a permanent structure.  We are required to have a minimal set of rules for governance in order to take advantage of the services of the Software Freedom Conservancy.  You can review the most recent version of the Evergreen Oversight Board Rules of Governance at <link to Governance documents>

Evergreen Foundation Committee Meeting
Agenda
April 30, 2011; 11:45-12:30

I.      Welcome and Introduction of Board Members
II.     Board Reports; Update on the past year
       -Communications Committee
       -Conference Committee
       -Other Committees or Community entities?
       -Account of Work Completed
         Software Freedom Conservancy
         Rules of Governance

III.    Open Discussion/Questions

IV.     Adjournment

We look forward to hosting our first committee meeting and hope that you can join us in Decatur.

The Interim Evergreen Governance Committee

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Lori Bowen Ayre // Library Technology Consultant

The Galecia Group // www.galecia.com <http://www.galecia.com/> 

(707) 763-6869 // Lori.Ayre at galecia.com

Specializing in open source ILS solutions, RFID, filtering, 

workflow optimization, and materials handling 

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-- 
Karen Collier
Public Services Librarian
Kent County Public Library
408 High Street
Chestertown, MD 21620
410-778-3636 ext. 2113
www.kentcountylibrary.org

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-- 
Karen Collier
Public Services Librarian
Kent County Public Library
408 High Street
Chestertown, MD 21620
410-778-3636 ext. 2113
www.kentcountylibrary.org

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