[evergreen-outreach] Update on annual survey

[Ruth Frasur]

I'm a fan of Google forms, with the caveat that Chris mentioned (if you
don't mind Google "owning" your stuff - parenthesis mine).  I think my only
other comment would be that, in order for someone to be able to edit their
responses, they have to create a Google ID.  This probably isn't an issue
for most, but might be for some.

On Fri, Dec 15, 2017 at 6:50 PM, Chris Maas <chrism at roadrunner.com> wrote:

> Kathy.   I've used Google forms in the past, with good success (as long as
> you don't mind Google owning your stuff ......)
>
> I presume you'd send this out to each of the known consortia as an email
> link?
>
> Before doing this, would edits be considered?
>
> Chris Maas
>
> 207-924-4553 <(207)%20924-4553>
>
> Chris Maas
> (207) 924-4553
>
> On Fri, Dec 15, 2017 at 4:25 PM, Kathy Lussier <klussier at masslnc.org>
> wrote:
>
>> Hi all,
>>
>> As I mentioned on our last Outreach Committee call, I wanted to look at
>> various WordPress plugins to possibly handle the community survey this
>> year. My goal was to have a platform where participants could enter data
>> for this year and then have a way to easily edit their data in subsequent
>> years so that they don't need to re-enter the same information from year to
>> year. Another secondary goal was that, if we entered this data on the
>> Evergreen web site, we might possibly be able to utilize in a directory of
>> Evergreen libraries that might be a little more up to date than what's
>> available on the wiki.
>>
>> Rogan had previously looked for a plugin, and I have to concur with his
>> opinion that there isn't anything that fits the bill.
>>
>> I originally looked at directory plug-ins, but most don't allow
>> customization of the fields without an additional, annual licensing cost.
>> The most promising one I found was called Business Directory Plugins, and I
>> think it might be worth investigating if we ever do host a library
>> directory on the Evergreen site, but it seemed to be a little more than
>> what we needed for the purposes of the annual survey.
>>
>> I also looked at form plugins, which allow customizations, but they
>> really didn't provide a way for users to update their information at annual
>> survey time.
>>
>> However, I think I may have found a good solution by using Google forms.
>> I created a form that allows users to go back and edit their entries at a
>> later time. The link to edit the entry is included in a confirmation
>> e-mail, which most people will probably delete by the time we send out the
>> survey again next year. However, I found a script that will generate those
>> edit links and add them to the spreadsheet where the Google form results
>> are stored. When we send the survey out next year, then, we can send this
>> link directly to the person who filled out the form the previous year and
>> ask them to update their information. If there are new questions on the
>> form, they can also answer those. If nothing has changed, they just need to
>> click in a checkbox and submit the form as is. What do you think?
>>
>> The draft survey is available at https://goo.gl/forms/q4s12wQJ3eLnQNfe2.
>> It's about the same as it was last year, with the addition of an e-mail
>> field and a question on number of registered users, as we discussed on the
>> call. I added the e-mail field to facilitate the process described in my
>> last paragraph.
>>
>> Feel free to let me know if you have any feedback on the survey itself or
>> on how I would like to use Google forms.
>>
>> Thank you and happy holidays!
>>
>> Kathy
>>
>> --
>> Kathy Lussier
>> Project Coordinator
>> Massachusetts Library Network Cooperative
>> (508) 343-0128
>> klussier at masslnc.org
>> Twitter: http://www.twitter.com/kmlussier
>>
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-- 
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632; f (765) 489-5808

*Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
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