[evergreen-outreach] Update on annual survey

[Chris Maas]

Kathy.   I've used Google forms in the past, with good success (as long as
you don't mind Google owning your stuff ......)

I presume you'd send this out to each of the known consortia as an email
link?

Before doing this, would edits be considered?

Chris Maas

207-924-4553

Chris Maas
(207) 924-4553

On Fri, Dec 15, 2017 at 4:25 PM, Kathy Lussier <klussier at masslnc.org> wrote:

> Hi all,
>
> As I mentioned on our last Outreach Committee call, I wanted to look at
> various WordPress plugins to possibly handle the community survey this
> year. My goal was to have a platform where participants could enter data
> for this year and then have a way to easily edit their data in subsequent
> years so that they don't need to re-enter the same information from year to
> year. Another secondary goal was that, if we entered this data on the
> Evergreen web site, we might possibly be able to utilize in a directory of
> Evergreen libraries that might be a little more up to date than what's
> available on the wiki.
>
> Rogan had previously looked for a plugin, and I have to concur with his
> opinion that there isn't anything that fits the bill.
>
> I originally looked at directory plug-ins, but most don't allow
> customization of the fields without an additional, annual licensing cost.
> The most promising one I found was called Business Directory Plugins, and I
> think it might be worth investigating if we ever do host a library
> directory on the Evergreen site, but it seemed to be a little more than
> what we needed for the purposes of the annual survey.
>
> I also looked at form plugins, which allow customizations, but they really
> didn't provide a way for users to update their information at annual survey
> time.
>
> However, I think I may have found a good solution by using Google forms. I
> created a form that allows users to go back and edit their entries at a
> later time. The link to edit the entry is included in a confirmation
> e-mail, which most people will probably delete by the time we send out the
> survey again next year. However, I found a script that will generate those
> edit links and add them to the spreadsheet where the Google form results
> are stored. When we send the survey out next year, then, we can send this
> link directly to the person who filled out the form the previous year and
> ask them to update their information. If there are new questions on the
> form, they can also answer those. If nothing has changed, they just need to
> click in a checkbox and submit the form as is. What do you think?
>
> The draft survey is available at https://goo.gl/forms/q4s12wQJ3eLnQNfe2.
> It's about the same as it was last year, with the addition of an e-mail
> field and a question on number of registered users, as we discussed on the
> call. I added the e-mail field to facilitate the process described in my
> last paragraph.
>
> Feel free to let me know if you have any feedback on the survey itself or
> on how I would like to use Google forms.
>
> Thank you and happy holidays!
>
> Kathy
>
> --
> Kathy Lussier
> Project Coordinator
> Massachusetts Library Network Cooperative
> (508) 343-0128
> klussier at masslnc.org
> Twitter: http://www.twitter.com/kmlussier
>
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> evergreen-outreach at list.evergreen-ils.org
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>

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