[evergreen-outreach] scheduling the virtual conference

Wed Apr 15 08:24:42 EDT 2020

I'm inclined to give today for folks to reply but at the end of the day if
it's still viable I will probably throw out a meeting invite for Friday at
3pm and whoever can attend will and we will try to push forward.

On Tue, Apr 14, 2020 at 6:53 PM Ruth Frasur <rfrasur at gmail.com> wrote:

> If there's a meeting for the end of this week, I'll only be available
> after noon. Of course, that's just me, and I shouldn't determine the
> scheduling.
>
> On Tue, Apr 14, 2020, 10:49 AM <rogan.hamby at gmail.com> wrote:
>
>> I'd like to look at a meeting Thursday or Friday to chat about this as a
>> group so if folks could let me know availability, say in the afternoons
>> that would be great.
>>
>> 1) +1, I think we should go ahead and inquire of presenters if any of
>> those date blocks looks bad for them presenting.  It's a complex thing to
>> schedule that many people for still to be determined dates but so long as
>> we avoid _major_ landmines I think we'll make it work.
>>
>> 2) With two tracks I think we have space for two organizations rather
>> than one sponsoring this.  I'm using that term because aside from a meeting
>> space I think the host organizations will be needed for logistic aid in the
>> form of working with presenters to make sure they are prepared for the
>> connection on their side and handling issues that may arise so the
>> commitment is a bit more than just offering the software in my mind.  I'd
>> love to say I have best practices in mind for this but honestly I'm not a
>> heavy user of these platforms.  I would like to capture our experiences
>> though for the future.  I would also like to see two organizations using
>> the same platform to minimize confusion.  So, yeah, I'm willing to take
>> this part on.
>>
>> 3) No thoughts at this time.  I like the idea but if no one wants to
>> champion it at this time I'm OK if it falls to the side.
>>
>> On Mon, Apr 13, 2020 at 4:33 PM Andrea Buntz Neiman <
>> abneiman at equinoxinitiative.org> wrote:
>>
>>> Hi all,
>>>
>>> I have updated the spreadsheet with two tabs - one containing our yeses
>>> and maybes from the original presentation set, and one with everyone's
>>> email. We have 22 yeses, including the keynote (yay!) and 4 Rountables /
>>> Interest Groups. There are 6 maybes, including another Roundtable.
>>>
>>> I included the audience and track as submitted by presenters, as well as
>>> my highly subjective "Category" and a possible Track 1 / Track 2
>>> assignment, which roughly corresponds to the technical level of the
>>> presentation. If we wanted to run sessions concurrently (which I think is a
>>> decent idea), I think we could run Track 1 and Track 2 against each other
>>> with minimal conflict. I've left the keynote as its own thing.
>>>
>>> If we do three days, this is 7 slots per day (9 if all of our maybes are
>>> yeses). Doing two roughly-even tracks means we can do about 3-4 hours per
>>> day - I'm thinking afternoon would be best to accommodate our West Coast
>>> people.
>>>
>>> Equinox might be willing to sponsor captioning of presentations in lieu
>>> of its regular sponsorship, and Angela Kilsdonk is looking into pricing
>>> options for that. We have had a really positive response from institutions
>>> with Zoom, Hangouts, and GoToMeeting subscriptions, with GPLS, NC Cardinal,
>>> Indiana State Library, MOBIUS, and Equinox all offering virtual meeting
>>> space.
>>>
>>> Next steps:
>>> 1) Survey presenters for times. I'm thinking Tues / Weds / Thurs in the
>>> following weeks - 5/18, 5/25, 6/1, 6/8. Are there other thoughts/comments
>>> here?
>>> 2) Ascertain which orgs' software we will be using and how registration
>>> works for each of them; identify presentation wranglers where needed
>>> 3) Look into donation options
>>>
>>> I can put together the survey, pending the date; can anyone else help
>>> with the other two? Do we want to have a meeting later this week to discuss
>>> any of this?
>>>
>>> Thanks,
>>> ABN
>>>
>>> On Thu, Apr 9, 2020 at 9:56 AM Andrea Buntz Neiman <
>>> abneiman at equinoxinitiative.org> wrote:
>>>
>>>> +1 for poll on Monday - I will reach out today to the people I haven't
>>>> heard from.
>>>>
>>>> I did have a couple others RSVP, so we're up to 19 + Rogan's SQL
>>>> presentation.
>>>>
>>>> ABN
>>>>
>>>>
>>>>
>>>> On Thu, Apr 9, 2020 at 8:23 AM <rogan.hamby at gmail.com> wrote:
>>>>
>>>>> Three days sounds good.  Give it until Monday and query the presenters
>>>>> with a poll for dates?
>>>>>
>>>>> On Wed, Apr 8, 2020 at 11:15 AM Andrea Buntz Neiman <
>>>>> abneiman at equinoxinitiative.org> wrote:
>>>>>
>>>>>> Here's my yeses so far, including their original audience level and
>>>>>> tracks (note that I only included primary contact, and not all presenters,
>>>>>> though I do have that info):
>>>>>>
>>>>>> Rogan Hamby Making it Rain : How To Talk About Open Source Value
>>>>>> Novice General
>>>>>> Rogan Hamby Herding (Bibliographic) Cats: A Mass Cleanup of Fixed
>>>>>> Field Data Intermediate End User
>>>>>> Lynn Floyd AsciiDoc, let's get started Novice General
>>>>>> Andrea Buntz Neiman But wait! There’s more: New feature highlight
>>>>>> for 3.4 and 3.5 Novice General
>>>>>> Andrea Buntz Neiman How to write requirements, or, You can’t always
>>>>>> get what you want, but you can get close Intermediate Management /
>>>>>> Leadership
>>>>>> Michele Morgan If This Then That: Action Triggers are More Than Just
>>>>>> Notices Intermediate General
>>>>>> J. Sara Paulk Reports that will help your patrons now Novice End User
>>>>>> Elizabeth McKinney Consortium Leaders Roundtable Roundtable / IG
>>>>>> Terran McCanna OPAC Usability Study Results Novice General
>>>>>> Terran McCanna Batch Creation of Student Cards
>>>>>> Novice
>>>>>> General
>>>>>> Benjamin Murphy Rethinking Patron and Staff Permission Groups in NC
>>>>>> Cardinal Intermediate General
>>>>>> Chris Sharp Understanding Evergreen Reports Preconf
>>>>>> Galen Charlton Making Perl work for you in Evergreen Preconf
>>>>>> Rogan Hamby Working with MARC Records in Perl Preconf
>>>>>> Terran McCanna Evergreen Self-Check Round Table Roundtable / IG
>>>>>> Chris Sharp SysAdmin Interest Group Roundtable / IG
>>>>>> John Rempel Keynote Keynote
>>>>>>
>>>>>> On Wed, Apr 8, 2020 at 11:11 AM Andrea Buntz Neiman <
>>>>>> abneiman at equinoxinitiative.org> wrote:
>>>>>>
>>>>>>> So, we have 17 presentations so far including the keynote & some
>>>>>>> interest groups (and an 18th if you want to do the SQL one, Rogan). There
>>>>>>> are 10 presentations and a handful of interest groups that I'm still
>>>>>>> awaiting yes/no answers from.
>>>>>>>
>>>>>>> I think we'd almost have to go with 3 days, unless we're going to
>>>>>>> run some concurrently. Are we open to the idea of doing tracks or
>>>>>>> groupings? Like, "here's three presentations about reports" or whatever.
>>>>>>>
>>>>>>> On Wed, Apr 8, 2020 at 10:52 AM <rogan.hamby at gmail.com> wrote:
>>>>>>>
>>>>>>>> A quick (and modest) proposal.*
>>>>>>>>
>>>>>>>> Since we should have a pretty good idea soon of the number of
>>>>>>>> programs that people are willing to migrate from the original conference to
>>>>>>>> the virtual one that will give us a good idea of how many days to plan
>>>>>>>> for.  Once we have that I think we need to pick possible dates in late May
>>>>>>>> or June and get a poll out as soon as possible. This may affect the
>>>>>>>> proposals potentially. For example, there is one week in June that would
>>>>>>>> make it nearly impossible for me to present.
>>>>>>>>
>>>>>>>> Do we think we're looking at two or three days?  Are we still
>>>>>>>> leaning towards the end of weeks as we have done with the in-person
>>>>>>>> conference?  If so I propose once we decide on 2 or 3 days we grab the
>>>>>>>> Thurs/Fridays or Wed/Thursday/Fridays for the last week of May and all of
>>>>>>>> June and get feedback from presenters about where they would have issues
>>>>>>>> presenting due to other time commitments, perhaps in the form of a poll.
>>>>>>>> After that poll the wider community once we know the dates that work fo
>>>>>>>> presenters.
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> * With apologies to Jonathan Swift.
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> evergreen-outreach mailing list
>>>>>>>> evergreen-outreach at list.evergreen-ils.org
>>>>>>>>
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-outreach
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Andrea Buntz Neiman
>>>>>>> Project Manager for Software Development
>>>>>>> Equinox Open Library Initiative
>>>>>>> abneiman at equinoxinitiative.org
>>>>>>> 1-877-OPEN-ILS (673-6457) x5583
>>>>>>> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Andrea Buntz Neiman
>>>>>> Project Manager for Software Development
>>>>>> Equinox Open Library Initiative
>>>>>> abneiman at equinoxinitiative.org
>>>>>> 1-877-OPEN-ILS (673-6457) x5583
>>>>>> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>>>>>>
>>>>>
>>>>
>>>> --
>>>> Andrea Buntz Neiman
>>>> Project Manager for Software Development
>>>> Equinox Open Library Initiative
>>>> abneiman at equinoxinitiative.org
>>>> 1-877-OPEN-ILS (673-6457) x5583
>>>> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>>>>
>>>
>>>
>>> --
>>> Andrea Buntz Neiman
>>> Project Manager for Software Development
>>> Equinox Open Library Initiative
>>> abneiman at equinoxinitiative.org
>>> 1-877-OPEN-ILS (673-6457) x5583
>>> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>>>
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>
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