[evergreen-outreach] scheduling the virtual conference

Wed Apr 15 09:28:31 EDT 2020

I  can meet this Friday at 3.   Andrea, some really nice work!   It's
coming together so nicely.

On Wed, Apr 15, 2020 at 8:24 AM <rogan.hamby at gmail.com> wrote:

> I'm inclined to give today for folks to reply but at the end of the day if
> it's still viable I will probably throw out a meeting invite for Friday at
> 3pm and whoever can attend will and we will try to push forward.
>
> On Tue, Apr 14, 2020 at 6:53 PM Ruth Frasur <rfrasur at gmail.com> wrote:
>
>> If there's a meeting for the end of this week, I'll only be available
>> after noon. Of course, that's just me, and I shouldn't determine the
>> scheduling.
>>
>> On Tue, Apr 14, 2020, 10:49 AM <rogan.hamby at gmail.com> wrote:
>>
>>> I'd like to look at a meeting Thursday or Friday to chat about this as a
>>> group so if folks could let me know availability, say in the afternoons
>>> that would be great.
>>>
>>> 1) +1, I think we should go ahead and inquire of presenters if any of
>>> those date blocks looks bad for them presenting.  It's a complex thing to
>>> schedule that many people for still to be determined dates but so long as
>>> we avoid _major_ landmines I think we'll make it work.
>>>
>>> 2) With two tracks I think we have space for two organizations rather
>>> than one sponsoring this.  I'm using that term because aside from a meeting
>>> space I think the host organizations will be needed for logistic aid in the
>>> form of working with presenters to make sure they are prepared for the
>>> connection on their side and handling issues that may arise so the
>>> commitment is a bit more than just offering the software in my mind.  I'd
>>> love to say I have best practices in mind for this but honestly I'm not a
>>> heavy user of these platforms.  I would like to capture our experiences
>>> though for the future.  I would also like to see two organizations using
>>> the same platform to minimize confusion.  So, yeah, I'm willing to take
>>> this part on.
>>>
>>> 3) No thoughts at this time.  I like the idea but if no one wants to
>>> champion it at this time I'm OK if it falls to the side.
>>>
>>> On Mon, Apr 13, 2020 at 4:33 PM Andrea Buntz Neiman <
>>> abneiman at equinoxinitiative.org> wrote:
>>>
>>>> Hi all,
>>>>
>>>> I have updated the spreadsheet with two tabs - one containing our yeses
>>>> and maybes from the original presentation set, and one with everyone's
>>>> email. We have 22 yeses, including the keynote (yay!) and 4 Rountables /
>>>> Interest Groups. There are 6 maybes, including another Roundtable.
>>>>
>>>> I included the audience and track as submitted by presenters, as well
>>>> as my highly subjective "Category" and a possible Track 1 / Track 2
>>>> assignment, which roughly corresponds to the technical level of the
>>>> presentation. If we wanted to run sessions concurrently (which I think is a
>>>> decent idea), I think we could run Track 1 and Track 2 against each other
>>>> with minimal conflict. I've left the keynote as its own thing.
>>>>
>>>> If we do three days, this is 7 slots per day (9 if all of our maybes
>>>> are yeses). Doing two roughly-even tracks means we can do about 3-4 hours
>>>> per day - I'm thinking afternoon would be best to accommodate our West
>>>> Coast people.
>>>>
>>>> Equinox might be willing to sponsor captioning of presentations in lieu
>>>> of its regular sponsorship, and Angela Kilsdonk is looking into pricing
>>>> options for that. We have had a really positive response from institutions
>>>> with Zoom, Hangouts, and GoToMeeting subscriptions, with GPLS, NC Cardinal,
>>>> Indiana State Library, MOBIUS, and Equinox all offering virtual meeting
>>>> space.
>>>>
>>>> Next steps:
>>>> 1) Survey presenters for times. I'm thinking Tues / Weds / Thurs in the
>>>> following weeks - 5/18, 5/25, 6/1, 6/8. Are there other thoughts/comments
>>>> here?
>>>> 2) Ascertain which orgs' software we will be using and how registration
>>>> works for each of them; identify presentation wranglers where needed
>>>> 3) Look into donation options
>>>>
>>>> I can put together the survey, pending the date; can anyone else help
>>>> with the other two? Do we want to have a meeting later this week to discuss
>>>> any of this?
>>>>
>>>> Thanks,
>>>> ABN
>>>>
>>>> On Thu, Apr 9, 2020 at 9:56 AM Andrea Buntz Neiman <
>>>> abneiman at equinoxinitiative.org> wrote:
>>>>
>>>>> +1 for poll on Monday - I will reach out today to the people I haven't
>>>>> heard from.
>>>>>
>>>>> I did have a couple others RSVP, so we're up to 19 + Rogan's SQL
>>>>> presentation.
>>>>>
>>>>> ABN
>>>>>
>>>>>
>>>>>
>>>>> On Thu, Apr 9, 2020 at 8:23 AM <rogan.hamby at gmail.com> wrote:
>>>>>
>>>>>> Three days sounds good.  Give it until Monday and query the
>>>>>> presenters with a poll for dates?
>>>>>>
>>>>>> On Wed, Apr 8, 2020 at 11:15 AM Andrea Buntz Neiman <
>>>>>> abneiman at equinoxinitiative.org> wrote:
>>>>>>
>>>>>>> Here's my yeses so far, including their original audience level and
>>>>>>> tracks (note that I only included primary contact, and not all presenters,
>>>>>>> though I do have that info):
>>>>>>>
>>>>>>> Rogan Hamby Making it Rain : How To Talk About Open Source Value
>>>>>>> Novice General
>>>>>>> Rogan Hamby Herding (Bibliographic) Cats: A Mass Cleanup of Fixed
>>>>>>> Field Data Intermediate End User
>>>>>>> Lynn Floyd AsciiDoc, let's get started Novice General
>>>>>>> Andrea Buntz Neiman But wait! There’s more: New feature highlight
>>>>>>> for 3.4 and 3.5 Novice General
>>>>>>> Andrea Buntz Neiman How to write requirements, or, You can’t always
>>>>>>> get what you want, but you can get close Intermediate Management /
>>>>>>> Leadership
>>>>>>> Michele Morgan If This Then That: Action Triggers are More Than
>>>>>>> Just Notices Intermediate General
>>>>>>> J. Sara Paulk Reports that will help your patrons now Novice End
>>>>>>> User
>>>>>>> Elizabeth McKinney Consortium Leaders Roundtable Roundtable / IG
>>>>>>> Terran McCanna OPAC Usability Study Results Novice General
>>>>>>> Terran McCanna Batch Creation of Student Cards
>>>>>>> Novice
>>>>>>> General
>>>>>>> Benjamin Murphy Rethinking Patron and Staff Permission Groups in NC
>>>>>>> Cardinal Intermediate General
>>>>>>> Chris Sharp Understanding Evergreen Reports Preconf
>>>>>>> Galen Charlton Making Perl work for you in Evergreen Preconf
>>>>>>> Rogan Hamby Working with MARC Records in Perl Preconf
>>>>>>> Terran McCanna Evergreen Self-Check Round Table Roundtable / IG
>>>>>>> Chris Sharp SysAdmin Interest Group Roundtable / IG
>>>>>>> John Rempel Keynote Keynote
>>>>>>>
>>>>>>> On Wed, Apr 8, 2020 at 11:11 AM Andrea Buntz Neiman <
>>>>>>> abneiman at equinoxinitiative.org> wrote:
>>>>>>>
>>>>>>>> So, we have 17 presentations so far including the keynote & some
>>>>>>>> interest groups (and an 18th if you want to do the SQL one, Rogan). There
>>>>>>>> are 10 presentations and a handful of interest groups that I'm still
>>>>>>>> awaiting yes/no answers from.
>>>>>>>>
>>>>>>>> I think we'd almost have to go with 3 days, unless we're going to
>>>>>>>> run some concurrently. Are we open to the idea of doing tracks or
>>>>>>>> groupings? Like, "here's three presentations about reports" or whatever.
>>>>>>>>
>>>>>>>> On Wed, Apr 8, 2020 at 10:52 AM <rogan.hamby at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> A quick (and modest) proposal.*
>>>>>>>>>
>>>>>>>>> Since we should have a pretty good idea soon of the number of
>>>>>>>>> programs that people are willing to migrate from the original conference to
>>>>>>>>> the virtual one that will give us a good idea of how many days to plan
>>>>>>>>> for.  Once we have that I think we need to pick possible dates in late May
>>>>>>>>> or June and get a poll out as soon as possible. This may affect the
>>>>>>>>> proposals potentially. For example, there is one week in June that would
>>>>>>>>> make it nearly impossible for me to present.
>>>>>>>>>
>>>>>>>>> Do we think we're looking at two or three days?  Are we still
>>>>>>>>> leaning towards the end of weeks as we have done with the in-person
>>>>>>>>> conference?  If so I propose once we decide on 2 or 3 days we grab the
>>>>>>>>> Thurs/Fridays or Wed/Thursday/Fridays for the last week of May and all of
>>>>>>>>> June and get feedback from presenters about where they would have issues
>>>>>>>>> presenting due to other time commitments, perhaps in the form of a poll.
>>>>>>>>> After that poll the wider community once we know the dates that work fo
>>>>>>>>> presenters.
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> * With apologies to Jonathan Swift.
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> evergreen-outreach mailing list
>>>>>>>>> evergreen-outreach at list.evergreen-ils.org
>>>>>>>>>
>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-outreach
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Andrea Buntz Neiman
>>>>>>>> Project Manager for Software Development
>>>>>>>> Equinox Open Library Initiative
>>>>>>>> abneiman at equinoxinitiative.org
>>>>>>>> 1-877-OPEN-ILS (673-6457) x5583
>>>>>>>> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Andrea Buntz Neiman
>>>>>>> Project Manager for Software Development
>>>>>>> Equinox Open Library Initiative
>>>>>>> abneiman at equinoxinitiative.org
>>>>>>> 1-877-OPEN-ILS (673-6457) x5583
>>>>>>> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>>>>>>>
>>>>>>
>>>>>
>>>>> --
>>>>> Andrea Buntz Neiman
>>>>> Project Manager for Software Development
>>>>> Equinox Open Library Initiative
>>>>> abneiman at equinoxinitiative.org
>>>>> 1-877-OPEN-ILS (673-6457) x5583
>>>>> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>>>>>
>>>>
>>>>
>>>> --
>>>> Andrea Buntz Neiman
>>>> Project Manager for Software Development
>>>> Equinox Open Library Initiative
>>>> abneiman at equinoxinitiative.org
>>>> 1-877-OPEN-ILS (673-6457) x5583
>>>> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>>>>
>>> _______________________________________________
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>>> evergreen-outreach at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-outreach
>>>
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