[evergreen-outreach] scheduling the virtual conference

Wed Apr 15 10:45:57 EDT 2020

Sounds good! I will forward this to people who may not be on the Outreach
list.

On Wed, Apr 15, 2020 at 10:28 AM <rogan.hamby at gmail.com> wrote:

> Since this is most of us already responding let's go ahead and make it
> so.
>
> Friday, 3pm EST:
>
> Meeting ID
> meet.google.com/ebg-htzx-geg
> <https://meet.google.com/ebg-htzx-geg?hs=122&authuser=1>
> 
> Phone Numbers
> (‪US‬)‪+1 319-346-6142‬ <%E2%80%AA+1%20319-346-6142%E2%80%AC>
> PIN: ‪440 388 875#‬
>
>
>
> On Wed, Apr 15, 2020 at 9:28 AM Amy Terlaga <terlaga at biblio.org> wrote:
>
>> I  can meet this Friday at 3.   Andrea, some really nice work!   It's
>> coming together so nicely.
>>
>> On Wed, Apr 15, 2020 at 8:24 AM <rogan.hamby at gmail.com> wrote:
>>
>>> I'm inclined to give today for folks to reply but at the end of the day
>>> if it's still viable I will probably throw out a meeting invite for Friday
>>> at 3pm and whoever can attend will and we will try to push forward.
>>>
>>> On Tue, Apr 14, 2020 at 6:53 PM Ruth Frasur <rfrasur at gmail.com> wrote:
>>>
>>>> If there's a meeting for the end of this week, I'll only be available
>>>> after noon. Of course, that's just me, and I shouldn't determine the
>>>> scheduling.
>>>>
>>>> On Tue, Apr 14, 2020, 10:49 AM <rogan.hamby at gmail.com> wrote:
>>>>
>>>>> I'd like to look at a meeting Thursday or Friday to chat about this as
>>>>> a group so if folks could let me know availability, say in the afternoons
>>>>> that would be great.
>>>>>
>>>>> 1) +1, I think we should go ahead and inquire of presenters if any of
>>>>> those date blocks looks bad for them presenting.  It's a complex thing to
>>>>> schedule that many people for still to be determined dates but so long as
>>>>> we avoid _major_ landmines I think we'll make it work.
>>>>>
>>>>> 2) With two tracks I think we have space for two organizations rather
>>>>> than one sponsoring this.  I'm using that term because aside from a meeting
>>>>> space I think the host organizations will be needed for logistic aid in the
>>>>> form of working with presenters to make sure they are prepared for the
>>>>> connection on their side and handling issues that may arise so the
>>>>> commitment is a bit more than just offering the software in my mind.  I'd
>>>>> love to say I have best practices in mind for this but honestly I'm not a
>>>>> heavy user of these platforms.  I would like to capture our experiences
>>>>> though for the future.  I would also like to see two organizations using
>>>>> the same platform to minimize confusion.  So, yeah, I'm willing to take
>>>>> this part on.
>>>>>
>>>>> 3) No thoughts at this time.  I like the idea but if no one wants to
>>>>> champion it at this time I'm OK if it falls to the side.
>>>>>
>>>>> On Mon, Apr 13, 2020 at 4:33 PM Andrea Buntz Neiman <
>>>>> abneiman at equinoxinitiative.org> wrote:
>>>>>
>>>>>> Hi all,
>>>>>>
>>>>>> I have updated the spreadsheet with two tabs - one containing our
>>>>>> yeses and maybes from the original presentation set, and one with
>>>>>> everyone's email. We have 22 yeses, including the keynote (yay!) and 4
>>>>>> Rountables / Interest Groups. There are 6 maybes, including another
>>>>>> Roundtable.
>>>>>>
>>>>>> I included the audience and track as submitted by presenters, as well
>>>>>> as my highly subjective "Category" and a possible Track 1 / Track 2
>>>>>> assignment, which roughly corresponds to the technical level of the
>>>>>> presentation. If we wanted to run sessions concurrently (which I think is a
>>>>>> decent idea), I think we could run Track 1 and Track 2 against each other
>>>>>> with minimal conflict. I've left the keynote as its own thing.
>>>>>>
>>>>>> If we do three days, this is 7 slots per day (9 if all of our maybes
>>>>>> are yeses). Doing two roughly-even tracks means we can do about 3-4 hours
>>>>>> per day - I'm thinking afternoon would be best to accommodate our West
>>>>>> Coast people.
>>>>>>
>>>>>> Equinox might be willing to sponsor captioning of presentations in
>>>>>> lieu of its regular sponsorship, and Angela Kilsdonk is looking into
>>>>>> pricing options for that. We have had a really positive response from
>>>>>> institutions with Zoom, Hangouts, and GoToMeeting subscriptions, with GPLS,
>>>>>> NC Cardinal, Indiana State Library, MOBIUS, and Equinox all offering
>>>>>> virtual meeting space.
>>>>>>
>>>>>> Next steps:
>>>>>> 1) Survey presenters for times. I'm thinking Tues / Weds / Thurs in
>>>>>> the following weeks - 5/18, 5/25, 6/1, 6/8. Are there other
>>>>>> thoughts/comments here?
>>>>>> 2) Ascertain which orgs' software we will be using and how
>>>>>> registration works for each of them; identify presentation wranglers where
>>>>>> needed
>>>>>> 3) Look into donation options
>>>>>>
>>>>>> I can put together the survey, pending the date; can anyone else help
>>>>>> with the other two? Do we want to have a meeting later this week to discuss
>>>>>> any of this?
>>>>>>
>>>>>> Thanks,
>>>>>> ABN
>>>>>>
>>>>>> On Thu, Apr 9, 2020 at 9:56 AM Andrea Buntz Neiman <
>>>>>> abneiman at equinoxinitiative.org> wrote:
>>>>>>
>>>>>>> +1 for poll on Monday - I will reach out today to the people I
>>>>>>> haven't heard from.
>>>>>>>
>>>>>>> I did have a couple others RSVP, so we're up to 19 + Rogan's SQL
>>>>>>> presentation.
>>>>>>>
>>>>>>> ABN
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Thu, Apr 9, 2020 at 8:23 AM <rogan.hamby at gmail.com> wrote:
>>>>>>>
>>>>>>>> Three days sounds good.  Give it until Monday and query the
>>>>>>>> presenters with a poll for dates?
>>>>>>>>
>>>>>>>> On Wed, Apr 8, 2020 at 11:15 AM Andrea Buntz Neiman <
>>>>>>>> abneiman at equinoxinitiative.org> wrote:
>>>>>>>>
>>>>>>>>> Here's my yeses so far, including their original audience level
>>>>>>>>> and tracks (note that I only included primary contact, and not all
>>>>>>>>> presenters, though I do have that info):
>>>>>>>>>
>>>>>>>>> Rogan Hamby Making it Rain : How To Talk About Open Source Value
>>>>>>>>> Novice General
>>>>>>>>> Rogan Hamby Herding (Bibliographic) Cats: A Mass Cleanup of Fixed
>>>>>>>>> Field Data Intermediate End User
>>>>>>>>> Lynn Floyd AsciiDoc, let's get started Novice General
>>>>>>>>> Andrea Buntz Neiman But wait! There’s more: New feature highlight
>>>>>>>>> for 3.4 and 3.5 Novice General
>>>>>>>>> Andrea Buntz Neiman How to write requirements, or, You can’t
>>>>>>>>> always get what you want, but you can get close Intermediate Management
>>>>>>>>> / Leadership
>>>>>>>>> Michele Morgan If This Then That: Action Triggers are More Than
>>>>>>>>> Just Notices Intermediate General
>>>>>>>>> J. Sara Paulk Reports that will help your patrons now Novice End
>>>>>>>>> User
>>>>>>>>> Elizabeth McKinney Consortium Leaders Roundtable Roundtable / IG
>>>>>>>>> Terran McCanna OPAC Usability Study Results Novice General
>>>>>>>>> Terran McCanna Batch Creation of Student Cards
>>>>>>>>> Novice
>>>>>>>>> General
>>>>>>>>> Benjamin Murphy Rethinking Patron and Staff Permission Groups in
>>>>>>>>> NC Cardinal Intermediate General
>>>>>>>>> Chris Sharp Understanding Evergreen Reports Preconf
>>>>>>>>> Galen Charlton Making Perl work for you in Evergreen Preconf
>>>>>>>>> Rogan Hamby Working with MARC Records in Perl Preconf
>>>>>>>>> Terran McCanna Evergreen Self-Check Round Table Roundtable / IG
>>>>>>>>> Chris Sharp SysAdmin Interest Group Roundtable / IG
>>>>>>>>> John Rempel Keynote Keynote
>>>>>>>>>
>>>>>>>>> On Wed, Apr 8, 2020 at 11:11 AM Andrea Buntz Neiman <
>>>>>>>>> abneiman at equinoxinitiative.org> wrote:
>>>>>>>>>
>>>>>>>>>> So, we have 17 presentations so far including the keynote & some
>>>>>>>>>> interest groups (and an 18th if you want to do the SQL one, Rogan). There
>>>>>>>>>> are 10 presentations and a handful of interest groups that I'm still
>>>>>>>>>> awaiting yes/no answers from.
>>>>>>>>>>
>>>>>>>>>> I think we'd almost have to go with 3 days, unless we're going to
>>>>>>>>>> run some concurrently. Are we open to the idea of doing tracks or
>>>>>>>>>> groupings? Like, "here's three presentations about reports" or whatever.
>>>>>>>>>>
>>>>>>>>>> On Wed, Apr 8, 2020 at 10:52 AM <rogan.hamby at gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> A quick (and modest) proposal.*
>>>>>>>>>>>
>>>>>>>>>>> Since we should have a pretty good idea soon of the number of
>>>>>>>>>>> programs that people are willing to migrate from the original conference to
>>>>>>>>>>> the virtual one that will give us a good idea of how many days to plan
>>>>>>>>>>> for.  Once we have that I think we need to pick possible dates in late May
>>>>>>>>>>> or June and get a poll out as soon as possible. This may affect the
>>>>>>>>>>> proposals potentially. For example, there is one week in June that would
>>>>>>>>>>> make it nearly impossible for me to present.
>>>>>>>>>>>
>>>>>>>>>>> Do we think we're looking at two or three days?  Are we still
>>>>>>>>>>> leaning towards the end of weeks as we have done with the in-person
>>>>>>>>>>> conference?  If so I propose once we decide on 2 or 3 days we grab the
>>>>>>>>>>> Thurs/Fridays or Wed/Thursday/Fridays for the last week of May and all of
>>>>>>>>>>> June and get feedback from presenters about where they would have issues
>>>>>>>>>>> presenting due to other time commitments, perhaps in the form of a poll.
>>>>>>>>>>> After that poll the wider community once we know the dates that work fo
>>>>>>>>>>> presenters.
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> * With apologies to Jonathan Swift.
>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> evergreen-outreach mailing list
>>>>>>>>>>> evergreen-outreach at list.evergreen-ils.org
>>>>>>>>>>>
>>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-outreach
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Andrea Buntz Neiman
>>>>>>>>>> Project Manager for Software Development
>>>>>>>>>> Equinox Open Library Initiative
>>>>>>>>>> abneiman at equinoxinitiative.org
>>>>>>>>>> 1-877-OPEN-ILS (673-6457) x5583
>>>>>>>>>> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Andrea Buntz Neiman
>>>>>>>>> Project Manager for Software Development
>>>>>>>>> Equinox Open Library Initiative
>>>>>>>>> abneiman at equinoxinitiative.org
>>>>>>>>> 1-877-OPEN-ILS (673-6457) x5583
>>>>>>>>> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Andrea Buntz Neiman
>>>>>>> Project Manager for Software Development
>>>>>>> Equinox Open Library Initiative
>>>>>>> abneiman at equinoxinitiative.org
>>>>>>> 1-877-OPEN-ILS (673-6457) x5583
>>>>>>> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Andrea Buntz Neiman
>>>>>> Project Manager for Software Development
>>>>>> Equinox Open Library Initiative
>>>>>> abneiman at equinoxinitiative.org
>>>>>> 1-877-OPEN-ILS (673-6457) x5583
>>>>>> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>>>>>>
>>>>> _______________________________________________
>>>>> evergreen-outreach mailing list
>>>>> evergreen-outreach at list.evergreen-ils.org
>>>>>
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-outreach
>>>>>
>>>> _______________________________________________
>>> evergreen-outreach mailing list
>>> evergreen-outreach at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-outreach
>>>
>>
>>
>> --
>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>> Amy Terlaga
>> Director of Member Services
>> Bibliomation, Inc.
>> 24 Wooster Avenue
>> Waterbury, CT  06708
>> (203)577-4070 x101
>> terlaga at biblio.org
>>
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-- 
Andrea Buntz Neiman
Project Manager for Software Development
Equinox Open Library Initiative
abneiman at equinoxinitiative.org
1-877-OPEN-ILS (673-6457) x5583
*www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
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