[evergreen-outreach] scheduling the virtual conference

Wed Apr 15 10:28:12 EDT 2020

Since this is most of us already responding let's go ahead and make it so.

Friday, 3pm EST:

Meeting ID
meet.google.com/ebg-htzx-geg
<https://meet.google.com/ebg-htzx-geg?hs=122&authuser=1>

Phone Numbers
(‪US‬)‪+1 319-346-6142‬ <%E2%80%AA+1 319-346-6142%E2%80%AC>
PIN: ‪440 388 875#‬

On Wed, Apr 15, 2020 at 9:28 AM Amy Terlaga <terlaga at biblio.org> wrote:

> I  can meet this Friday at 3.   Andrea, some really nice work!   It's
> coming together so nicely.
>
> On Wed, Apr 15, 2020 at 8:24 AM <rogan.hamby at gmail.com> wrote:
>
>> I'm inclined to give today for folks to reply but at the end of the day
>> if it's still viable I will probably throw out a meeting invite for Friday
>> at 3pm and whoever can attend will and we will try to push forward.
>>
>> On Tue, Apr 14, 2020 at 6:53 PM Ruth Frasur <rfrasur at gmail.com> wrote:
>>
>>> If there's a meeting for the end of this week, I'll only be available
>>> after noon. Of course, that's just me, and I shouldn't determine the
>>> scheduling.
>>>
>>> On Tue, Apr 14, 2020, 10:49 AM <rogan.hamby at gmail.com> wrote:
>>>
>>>> I'd like to look at a meeting Thursday or Friday to chat about this as
>>>> a group so if folks could let me know availability, say in the afternoons
>>>> that would be great.
>>>>
>>>> 1) +1, I think we should go ahead and inquire of presenters if any of
>>>> those date blocks looks bad for them presenting.  It's a complex thing to
>>>> schedule that many people for still to be determined dates but so long as
>>>> we avoid _major_ landmines I think we'll make it work.
>>>>
>>>> 2) With two tracks I think we have space for two organizations rather
>>>> than one sponsoring this.  I'm using that term because aside from a meeting
>>>> space I think the host organizations will be needed for logistic aid in the
>>>> form of working with presenters to make sure they are prepared for the
>>>> connection on their side and handling issues that may arise so the
>>>> commitment is a bit more than just offering the software in my mind.  I'd
>>>> love to say I have best practices in mind for this but honestly I'm not a
>>>> heavy user of these platforms.  I would like to capture our experiences
>>>> though for the future.  I would also like to see two organizations using
>>>> the same platform to minimize confusion.  So, yeah, I'm willing to take
>>>> this part on.
>>>>
>>>> 3) No thoughts at this time.  I like the idea but if no one wants to
>>>> champion it at this time I'm OK if it falls to the side.
>>>>
>>>> On Mon, Apr 13, 2020 at 4:33 PM Andrea Buntz Neiman <
>>>> abneiman at equinoxinitiative.org> wrote:
>>>>
>>>>> Hi all,
>>>>>
>>>>> I have updated the spreadsheet with two tabs - one containing our
>>>>> yeses and maybes from the original presentation set, and one with
>>>>> everyone's email. We have 22 yeses, including the keynote (yay!) and 4
>>>>> Rountables / Interest Groups. There are 6 maybes, including another
>>>>> Roundtable.
>>>>>
>>>>> I included the audience and track as submitted by presenters, as well
>>>>> as my highly subjective "Category" and a possible Track 1 / Track 2
>>>>> assignment, which roughly corresponds to the technical level of the
>>>>> presentation. If we wanted to run sessions concurrently (which I think is a
>>>>> decent idea), I think we could run Track 1 and Track 2 against each other
>>>>> with minimal conflict. I've left the keynote as its own thing.
>>>>>
>>>>> If we do three days, this is 7 slots per day (9 if all of our maybes
>>>>> are yeses). Doing two roughly-even tracks means we can do about 3-4 hours
>>>>> per day - I'm thinking afternoon would be best to accommodate our West
>>>>> Coast people.
>>>>>
>>>>> Equinox might be willing to sponsor captioning of presentations in
>>>>> lieu of its regular sponsorship, and Angela Kilsdonk is looking into
>>>>> pricing options for that. We have had a really positive response from
>>>>> institutions with Zoom, Hangouts, and GoToMeeting subscriptions, with GPLS,
>>>>> NC Cardinal, Indiana State Library, MOBIUS, and Equinox all offering
>>>>> virtual meeting space.
>>>>>
>>>>> Next steps:
>>>>> 1) Survey presenters for times. I'm thinking Tues / Weds / Thurs in
>>>>> the following weeks - 5/18, 5/25, 6/1, 6/8. Are there other
>>>>> thoughts/comments here?
>>>>> 2) Ascertain which orgs' software we will be using and how
>>>>> registration works for each of them; identify presentation wranglers where
>>>>> needed
>>>>> 3) Look into donation options
>>>>>
>>>>> I can put together the survey, pending the date; can anyone else help
>>>>> with the other two? Do we want to have a meeting later this week to discuss
>>>>> any of this?
>>>>>
>>>>> Thanks,
>>>>> ABN
>>>>>
>>>>> On Thu, Apr 9, 2020 at 9:56 AM Andrea Buntz Neiman <
>>>>> abneiman at equinoxinitiative.org> wrote:
>>>>>
>>>>>> +1 for poll on Monday - I will reach out today to the people I
>>>>>> haven't heard from.
>>>>>>
>>>>>> I did have a couple others RSVP, so we're up to 19 + Rogan's SQL
>>>>>> presentation.
>>>>>>
>>>>>> ABN
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Thu, Apr 9, 2020 at 8:23 AM <rogan.hamby at gmail.com> wrote:
>>>>>>
>>>>>>> Three days sounds good.  Give it until Monday and query the
>>>>>>> presenters with a poll for dates?
>>>>>>>
>>>>>>> On Wed, Apr 8, 2020 at 11:15 AM Andrea Buntz Neiman <
>>>>>>> abneiman at equinoxinitiative.org> wrote:
>>>>>>>
>>>>>>>> Here's my yeses so far, including their original audience level and
>>>>>>>> tracks (note that I only included primary contact, and not all presenters,
>>>>>>>> though I do have that info):
>>>>>>>>
>>>>>>>> Rogan Hamby Making it Rain : How To Talk About Open Source Value
>>>>>>>> Novice General
>>>>>>>> Rogan Hamby Herding (Bibliographic) Cats: A Mass Cleanup of Fixed
>>>>>>>> Field Data Intermediate End User
>>>>>>>> Lynn Floyd AsciiDoc, let's get started Novice General
>>>>>>>> Andrea Buntz Neiman But wait! There’s more: New feature highlight
>>>>>>>> for 3.4 and 3.5 Novice General
>>>>>>>> Andrea Buntz Neiman How to write requirements, or, You can’t
>>>>>>>> always get what you want, but you can get close Intermediate Management
>>>>>>>> / Leadership
>>>>>>>> Michele Morgan If This Then That: Action Triggers are More Than
>>>>>>>> Just Notices Intermediate General
>>>>>>>> J. Sara Paulk Reports that will help your patrons now Novice End
>>>>>>>> User
>>>>>>>> Elizabeth McKinney Consortium Leaders Roundtable Roundtable / IG
>>>>>>>> Terran McCanna OPAC Usability Study Results Novice General
>>>>>>>> Terran McCanna Batch Creation of Student Cards
>>>>>>>> Novice
>>>>>>>> General
>>>>>>>> Benjamin Murphy Rethinking Patron and Staff Permission Groups in
>>>>>>>> NC Cardinal Intermediate General
>>>>>>>> Chris Sharp Understanding Evergreen Reports Preconf
>>>>>>>> Galen Charlton Making Perl work for you in Evergreen Preconf
>>>>>>>> Rogan Hamby Working with MARC Records in Perl Preconf
>>>>>>>> Terran McCanna Evergreen Self-Check Round Table Roundtable / IG
>>>>>>>> Chris Sharp SysAdmin Interest Group Roundtable / IG
>>>>>>>> John Rempel Keynote Keynote
>>>>>>>>
>>>>>>>> On Wed, Apr 8, 2020 at 11:11 AM Andrea Buntz Neiman <
>>>>>>>> abneiman at equinoxinitiative.org> wrote:
>>>>>>>>
>>>>>>>>> So, we have 17 presentations so far including the keynote & some
>>>>>>>>> interest groups (and an 18th if you want to do the SQL one, Rogan). There
>>>>>>>>> are 10 presentations and a handful of interest groups that I'm still
>>>>>>>>> awaiting yes/no answers from.
>>>>>>>>>
>>>>>>>>> I think we'd almost have to go with 3 days, unless we're going to
>>>>>>>>> run some concurrently. Are we open to the idea of doing tracks or
>>>>>>>>> groupings? Like, "here's three presentations about reports" or whatever.
>>>>>>>>>
>>>>>>>>> On Wed, Apr 8, 2020 at 10:52 AM <rogan.hamby at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> A quick (and modest) proposal.*
>>>>>>>>>>
>>>>>>>>>> Since we should have a pretty good idea soon of the number of
>>>>>>>>>> programs that people are willing to migrate from the original conference to
>>>>>>>>>> the virtual one that will give us a good idea of how many days to plan
>>>>>>>>>> for.  Once we have that I think we need to pick possible dates in late May
>>>>>>>>>> or June and get a poll out as soon as possible. This may affect the
>>>>>>>>>> proposals potentially. For example, there is one week in June that would
>>>>>>>>>> make it nearly impossible for me to present.
>>>>>>>>>>
>>>>>>>>>> Do we think we're looking at two or three days?  Are we still
>>>>>>>>>> leaning towards the end of weeks as we have done with the in-person
>>>>>>>>>> conference?  If so I propose once we decide on 2 or 3 days we grab the
>>>>>>>>>> Thurs/Fridays or Wed/Thursday/Fridays for the last week of May and all of
>>>>>>>>>> June and get feedback from presenters about where they would have issues
>>>>>>>>>> presenting due to other time commitments, perhaps in the form of a poll.
>>>>>>>>>> After that poll the wider community once we know the dates that work fo
>>>>>>>>>> presenters.
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> * With apologies to Jonathan Swift.
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> evergreen-outreach mailing list
>>>>>>>>>> evergreen-outreach at list.evergreen-ils.org
>>>>>>>>>>
>>>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-outreach
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Andrea Buntz Neiman
>>>>>>>>> Project Manager for Software Development
>>>>>>>>> Equinox Open Library Initiative
>>>>>>>>> abneiman at equinoxinitiative.org
>>>>>>>>> 1-877-OPEN-ILS (673-6457) x5583
>>>>>>>>> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Andrea Buntz Neiman
>>>>>>>> Project Manager for Software Development
>>>>>>>> Equinox Open Library Initiative
>>>>>>>> abneiman at equinoxinitiative.org
>>>>>>>> 1-877-OPEN-ILS (673-6457) x5583
>>>>>>>> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>> --
>>>>>> Andrea Buntz Neiman
>>>>>> Project Manager for Software Development
>>>>>> Equinox Open Library Initiative
>>>>>> abneiman at equinoxinitiative.org
>>>>>> 1-877-OPEN-ILS (673-6457) x5583
>>>>>> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Andrea Buntz Neiman
>>>>> Project Manager for Software Development
>>>>> Equinox Open Library Initiative
>>>>> abneiman at equinoxinitiative.org
>>>>> 1-877-OPEN-ILS (673-6457) x5583
>>>>> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>>>>>
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>>>>
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>>>>
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>>
>
>
> --
> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
> Amy Terlaga
> Director of Member Services
> Bibliomation, Inc.
> 24 Wooster Avenue
> Waterbury, CT  06708
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>
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