[evergreen-outreach] Evergreen at ALA Annual Conference

[Lussier, Kathy]

Hi all,

Now that it is Monday, I just wanted to check in to see if there are any
objections from the committee for me to put out an email to the general
mailing list saying that I am working with Outreach on this? If we  move
forward with this project, I would like to put a message out today because
I only have a few days to submit the application.

Thank you,
Kathy
--
Kathy Lussier
she/her
Executive Director
NOBLE: North of Boston Library Exchange
Danvers, MA
978-777-8844 x201
www.noblenet.org




On Fri, Feb 9, 2024 at 8:21 AM Lussier, Kathy <klussier at noblenet.org> wrote:

> Good morning Outreach Committee!
>
> For many years, the Evergreen Outreach Committee organized meetups and
> programs at the ALA MidWinter meeting and Annual Conference to try to raise
> the visibility of the project to the larger library community. I would like
> to suggest that we consider sponsoring a program again for this year's
> conference in San Diego. The deadline to submit a meeting room request is a
> week from today, so if we were to proceed, we would need to figure out a
> few details and get Board approval over the next week. Fortunately, since
> the Board is meeting Thursday, Outreach could bring the request for funding
> in plenty of time to get the request submitted.
>
> Since there are so many new community members on the Outreach Committee,
> I'll provide some background. When the Outreach Committee was first formed
> on a trial basis back in the spring of 2015, its primary charge was to
> increase the visibility of Evergreen in the larger library community.
> Establishing a presence at library conferences was a critical component of
> the charge. In May, 2017, the charge was expanded to incorporate more
> internal-facing activities in the committee's area of responsibility.
> References to conference activities were removed from the charge, but the
> committee continued to host Evergreen programs at ALA through the 2019
> annual conference. I don't need to explain what happened in 2020 to curtail
> those activities.
>
> The cost of booking a meeting room these days is $225. I'm looking into
> the cost of a/v equipment right now. I know it's pricey, but the programs
> also tend to be better when we can project to a screen.
>
> A compiled a list of previous ALA activities on the wiki -
> https://wiki.evergreen-ils.org/doku.php?id=outreach:ala
>
> A few questions for the group:
>
>    - Would the committee support this effort?
>    - Would you be okay with me organizing it even though I am not an
>    official member?
>    - Would anyone from Outreach be interested in helping?
>
> You don't need to attend ALA to help with plans for the program, but it
> helps to include people who will be available to help with the
> presentations. I know Debbie Luchenbill has been involved in planning
> during past years. I also have a couple of people in mind who I will
> directly invite, and I can also put a call out to the general list.
>
> Given the deadline, I'm hoping people are around to give feedback today so
> that I can put a call out to the general list on Monday. We need to have a
> solid idea of what we're doing at the time we request the room so that we
> can have a proper setup. Program descriptions can be updated later in the
> process, if I remember correctly, but they may not make it into the printed
> program (if they still have one.)
>
> Let me know if you have any questions!
>
> Kathy
> --
> Kathy Lussier
> she/her
> Executive Director
> NOBLE: North of Boston Library Exchange
> Danvers, MA
> 978-777-8844 x201
> www.noblenet.org
>
>
>
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